Arts and Law: Declaration of Absence

If you cannot attend teaching sessions then you will need to submit a "Declaration of Absence" either in advance or up to five days after a teaching session.

Please download the "Declaration of Absence" form below and submit to the College of Arts and Law Student Attendance Team. If you are an international student on a Tier 4 Visa and you expect to be absent from your studies for a significant amount of time and/or outside of the UK, please consider whether or not this constitutes an Authorised Absence instead.

Declaration of Absence Form

Please be aware that any absence, whether declared or not, will have an impact on your attendance.

Appropriate reasons for declaring an absence are defined according to the University's Codes of Practice. These include, but are not limited to, the following:

  • Academic
    • Reasons related to your university progressions, such as conferences or trips
  • Medical
    • Emergency or last-minute medical appointments (where no alternative was available)
    • Absence due to poor health
  • Domestic
    • A family emergency
    • To attend a job interview (where no alternative date was available)
    • Jury service
  • RAP related

The Declaration of Absence form should be submitted to the Student Attendance Team (CALSAT). You can find the CALSAT contact details at the link below. If you have any concerns around your attendance please get in touch with the CALSAT team.

CALSAT Contacts

The Student Attendance Team may forward your information on to members of the Wellbeing Team for them to contact you to offer further support. You can find a list of Wellbeing contacts at the following link:

Wellbeing Contacts

It is your responsibility to inform your tutors of any absences, and it is your responsibility while absent to catch up with any and all work you might miss using resources such as CANVAS and Academic Office Hours.

We encourage you to discuss your absence with your Personal Tutor, Supervisor or a Wellbeing Officer, particularly if you are likely to have further absences in the future. 

If you are unsure of which School your Department is in, please see the list below:

School of English, Drama and Creative Studies (EDACS):

  • Drama and Theatre Arts
  • English Language and Linguistics
  • English Literature
  • Film and Creative Writing
  • The Shakespeare Institute 

School of History and Cultures (SHaC):

  • African Studies and Anthropology (DASA)
  • Classics, Ancient History and Archaeology (CAHA)
  • History
  • Ironbridge International Institute for Cultural Heritage (IIICH)


  • Birmingham Law School

School of Languages, Cultures, Art History and Music (LCAHM):

  • Art History, Curating and Visual Studies
  • Modern Languages
  • Music

School of Philosophy, Theology and Religion (PTR):

  • Philosophy
  • Theology and Religion

You can find more information by reading the College of Arts and Law Student Handbook Guide to Attendance Recording and Monitoring at the link below.

Student Handbook - A Guide to Attendance Recording and Attendance Monitoring


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