Poster board hire


The University Graduate School (UGS) has a collection of poster display boards that are available for hire within the University. They are typically used for conferences and events.


Board details

  1. The poster boards are in blue or burgundy.   
  2. 36 poster boards are available (22 large 3 panel, 10 large 2 panel and 4 small).
  3. Panels measure 180cm x 90cm (large boards) / 177cm x 64cm (small boards).
  4. Large posterboards can display the following size posters:
  • 119cm x 84cm (portrait only)
  • 84cm x 59cm (landscape and portrait)
  • 59cm x 42cm (landscape and portrait)
  • 42cm x 29cm (landscape and portrait)

5. Small poster boards can display the following size posters:

  • 84cm x 59cm (portrait only)
  • 59cm x 42cm (landscape and portrait)
  • 42cm x 29cm (landscape and portrait)


The cost of hiring the poster boards is £8.00 per poster board per day. 

The poster boards are free of charge to Academic Services and events involving postgraduate researchers.

UGS Posterboard hire is now available as an internal order on Proactis. The function can be found under the heading IOUGS or Graduate School. The posterboard code is 23900. If using the search function please search ‘posterboard’. You will be required to submit a job number.  This is compulsory and can be found on your booking confirmation email. We would be grateful if all payments could be placed before collection.

If you, or your finance team, do not have access to proactis internal orders please feel free to send a paper purchase order to University Graduate School, Student Hub, Aston Webb Building. 

Complete our online poster board booking form to place your order.

You will need to arrange for porters to collect and return the poster boards (from the LG22 Student Services store room in Aston Webb). Complete the online Portering booking form. Please note that there will be a charge for using the portering services and you will require a valid University of Birmingham budget code.

 Terms and conditions

  1. The use of drawing pins is strictly prohibited as this causes damage to the poster boards - any damage done to the boards will be charged. Velcro dots can be purchased on Amazon or via UGS.
  2. Please remove all posters, paperwork and velcro dots before returning the poster boards.
  3. If evidence of the use of drawing pins (or any other damage) is found when the poster boards are returned to LG22 (Student Services store room in Aston Webb), your department will be charged £30 to cover the cost of the damage. If more than three boards have been damaged, you will be charged an extra £10.00 per damaged board. PLEASE RELAY THIS IMPORTANT INFORMATION TO THE BOARD USERS.
  4. If you decide not to hire the poster boards, please let the UGS know at least 48 hours before the date of hire on 46376 or


Professional Services