If you have been offered a casual role at The University of Birmingham, your hiring manager will be contact with Worklink (student casuals) or the HR Operations Team (non-student casuals) to inform them of your casual work assignment. Once the request has been received, the respective teams will email you a work offer, which we ask that you accept within 3 working days. Upon receipt of your acceptance, we will progress with the setup of your casual assignment and confirm your next steps.

If this is your first time working in a casual role for the University, you will be asked to complete your joining information.

In line with employment law you will need to  provide your original right to work documents to your Hiring Manager prior to starting work in order to be eligible for payment. Any failure to do so will result in you not being able to receive payment for this work and a delay in a casual offer being issued.

If you require access to Core System to submit timecards/view pay slips and/or to add bank account details and you are off campus, you will need to have remote access enabled. Remote access is not required accessing the system when you are on campus.

View the video and step-by-step instructions of how to set up remote access using a two factor authenticator. Please ensure that when logging into remote access you tick the “all activity box” without ticking the box an error message will appear.

If you are logging into the system for the first time, you will have received an ‘Assignment Confirmation’ email from the HR or Worklink teams. This email contains your University person number and next steps to follow to enable you to access Core System.

Please contact the IT Service Desk who will be able to supply your new account details. Further guidance can be found on the IT Service Desk webpages.

A detailed help-guide on how to enter bank account details into Core Systems can be found on the Core Canvas pages and the payroll deadlines can be accessed here.  

Payroll is run monthly and it is really important you enter your bank details promptly to avoid delays with your pay.  

International Bank Details cannot be added through self-service and so if you are a student casual Worker please raise a query with the Worklink team through the Worklink Portal and a member of the team will add these on your behalf.

If you are a non-student casual worker please contact the HR Operations team at workhere@contacts.bham.ac.uk and the team will enter these on your behalf.

If your timecards are showing project/task then you will not be able to submit your hours. Please raise a call with the IT service desk to get this resolved prior to the timecard deadlines and delaying payment for your work. 

A detailed help-guide on how to access your payslips in Core Systems can be found on the Core Canvas pages under ‘Payslip information – accessing and what they mean’.

If you have submitted your hours by the payroll cut off dates, entered your bank account details by the correct cut-off date and have still not received payment then please raise a query with the Payroll team by emailing them at payrollqueries@contacts.bham.ac.uk.

To understand your payslip please access the Core Canvas pages under ‘Payslip Information – accessing and what they mean’.

You will pay National Insurance if your earnings have gone over the National Insurance threshold for that week. You can find government guidance on the National Insurance threshold here.

Please call the National Insurance Number application helpline on 0800 141 2075 or visit the government website here

Yes, it has been confirmed that the expiry date on the goodwill catering gift vouchers has been automatically extended up to the end of April 2021.