If you wish to appoint research staff on the project a vacancy template will need to be completed in the WCN system.
Recruitment is a lengthy process – it is important to start the recruitment process early enough to ensure that an appointment can be made in time or the start of the project.
The PI will need to tailor the generic job descriptions to the posts to be appointed. These templates cover the typical range of academic appointments, but others are available upon request for more specialised roles, e.g. project managers. Once populated by the PI, the job descriptions must be checked by HR to ensure that the grade of the role is compliant with equality, fair pay and minimum wage legislation. The Job Family Frameworks are also useful in differentiating between the expectations of different Grades. There are standard pay scales for all Grades except 10, which covers Professorial staff and senior Professional Services staff whose pay is set according to their experience and performance.
The PI will need fill out the vacancy template (AV1). Once completed, this will be uploaded to the WCN system by a designated contact in the School or College. Please contact your Facilitator to help identify the correct contact.
Once the vacancy template has been submitted, Research Finance will check that the funds are available in the project budget for each proposed appointment. HR will then instigate the recruitment process and set up a case on the HR Portal.
The HR Recruitment team will:
- advertise the vacancy
- collate and provide the PI with a longlist of applicants
- contact candidates directly to organise interview times and dates
- make a formal offer of employment to the selected candidate.
Applications should be shortlisted by at least two people from the interview panel, who should fill in the spreadsheet from HR and return it to them to indicate which candidates they would like to invite to interview. During the shortlisting and interview process, the procedures for redeployment candidates and Guaranteed Interview Scheme candidates should be followed. All staff must have completed the University’s Recruitment and Selection training before they can sit on interview panels. The PI must verify at interview that a candidate has the right to work in the UK. Further guidance is available in the Recruitment Manager Toolkit.
If studentships are funded on a research award, the PGR Administration team within the College will be able to advise on the recruitment for these, including advertising posts, the admissions processes required, and timelines for these.
If the award includes funding for the appointment of research staff who will be employed to work on the project, there are a few different options:
- HR Contracts: for contracts of more than 13 weeks, via WCN
- Worklink: for UoB students (part-time)
- E-Ploy: for contracts of 13 weeks or less for non-students
- Self-employment: The individual (or their company) should be set up as a supplier and be paid via invoice
For advice on any part of the recruitment process, contact the College’s HR Advisor on 0121 415 9000 or via the HR Service Portal.