Payroll Services

Payroll deals with all departments and divisions of the University and is responsible for the timely and accurate payment of all salaries and wages, they also offer advice on benefits and employment tax.

Payments to full time staff

For information on pay dates, how to find your payslip and what it means please look at the dedicated  Payroll frequently asked questions

Payments to Casual Workers

If you are a casual worker (either student or non-student) and you have issues with your pay, please contact Worklink on 0121 414 5000 or email worklink@contacts.bham.ac.uk

There is a HMRC Starter Checklist guidelines document for new employees.

Bank Account Details

All new starters need to enter your bank account details on the system in order to receive a payment.  There are detailed guides on how to do this here: https://canvas.bham.ac.uk/courses/30112/pages/entering-and-updating-details

Statutory Deductions

Your P60 provides a statement of your earnings and statutory deduction for a given tax year. This is issued to employees by 31st May each year, provided you are in our employment on the last day of the tax year (5th April). Keep this form safe as you may not be able to get a copy. Your P60 can be used as proof of earnings for tax credits, benefits, etc or to help you complete a self-assessment tax return.

Tax

The Pay as you Earn (PAYE) system is a method of paying income tax. Tax is deducted from your wages or occupational pension before paying you your salary. This means that you pay tax over the whole year, each time you are paid. Your employer is responsible for sending the tax on the HM Revenue and Customs.

Your tax code is normally expressed as a number and a letter (e.g. 1100L) and this determines your tax-free allowances.

If your tax code is 1100L, you are entitled to £11,000 tax-free allowances during the course of the tax year. This will be in either 12 or 52 equal amounts depending on your pay frequency. It does not mean that you do not pay tax until you have earned £11,000.00

BR means that you are being taxed at basic rate (20%) and are not receiving any tax-free allowances. You should submit a P45. If you do not have a P45 we will refer to the starter declaration on your new starters form to place you on the relevant Tax Code.

0T - This is a code that means you have no allowances taken into consideration. It is usually used if we have received no notification of a tax code (via a Starter Declaration/P45 or HMRC). 

National Insurance

You pay National Insurance Contributions (NICS) to build up your entitlement to certain social security benefits, including the State Pension. The type and level of NIC you pay depends on how much you earn and whether you are employed or self-employed. You stop paying NICs when you reach State Retirement age.

The default National Insurance letter is category A and is standard rate NI. If an employee is over State Pension Age they should be on category C and no contributions are applicable to the employee.

  • A – Standard Rate NI,  Employees pay 12% and then 2%
  • C – For employees who have reached state retirement age. No NI is due.

NI Thresholds

The percentages above are payable where earnings have reached the levels below:

  • £0 - £672 = No NI Due
  • £672 - £3583 = 12 %
  • £3583 and over = 2% NI due

The NI contribution letter dictates the amount of NI payable. 

Emergency tax

Under HMRC rules the payroll office must apply emergency tax if they have not received your new starter declaration form or your p45 from your previous employer.  If you think you have been charged emergency tax but have completed the form then you need to contact HMRC on 03002003300 NOT the payroll office.  HMRC will not speak to anyone on your behalf so you need to contact them direct either by phone or go online https://www.gov.uk/topic/personal-tax/income-tax.  Only HMRC can change a tax code and any discrepancy in your payslip is usually rectified in your following payment.

Season Tickets

The University will purchase a season ticket on your behalf and will recover the cost of the pass by equal deductions from your pay over a 10 month period (43 weeks for weekly paid staff), although the pass itself will be valid for 12 months.  Therefore, you must have a 12 month contract in order to apply. 

Bus Only

Please note that we can only do renewals on the bus passes until further notice, we will not be able to process any new applicants at this time.

Application Deadline   Pass Commences
20th July 2nd August
17th August 30th August
14th September 4th October
19th October 1st November
16th November 29th November
7th December 27th December

Please download the relevant form(s) and return with a passport sized photograph (new pass applications only) to the payroll office.  new application form is required every year you renew your travel pass.

2020 Rail and Rail & Bus

Application Deadline   Pass Commences
16th March 29th March
15th June 28th June
14th September 27th September
7th December 10th January 2021

Please download the relevant form(s) and return with a passport sized photograph (new pass applications only) to  the payroll office.   A new application form is required every year you renew your travel pass.

Please note that all tickets will eventually move over to Swift (see more details https://www.networkwestmidlands.com/swift/) and that not all tickets that were previously available will now be applicable under the scheme.

With this in mind we now have a dedicated email address for you to use when wanting to get in touch:

swiftcorporate@tfwm.org.uk

 

 

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