Payments to staff

Finance Notable dates

Staff Pay Dates

 Month Pay date
February 27
March 28
April 29
May 30
June 27
July 30
August 23
September 27
October 30
November 28
December 19

Overtime

Please note that you only need to complete ONE of the forms below and EITHER email it or post it - there is no need to do both.

Support Staff Overtime Form

Support Staff Overtime Spreadsheet

Loans for immigration related costs for staff

Introduction

The University has introduced an initiative to support staff and their immediate, dependent family members with immigration related costs incurred during their employment at the University. This initiative is in the form of an interest free loan and is available to staff across all job families.

Note: this loan scheme replaces the re-imbursement of the costs of settlement which has existed hitherto.

Purpose of the loan

The intention of the loan is to support existing staff and immediate accompanying family members with immigration related costs including UK visas and extensions, the NHS Immigration Healthcare Surcharge, Indefinite Leave to Remain and Permanent Residency Applications for holders of time limited visas, and British Citizenship Applications.  It applies also to prospective staff who have accepted offers of appointment in the University. Only one loan per staff member will be granted; once that loan is paid off, if the scheme is still available, a second loan may be requested.

Visa Fees

See https://www.gov.uk/government/publications/visa-regulations-revised-table/8-october-2018

NHS Healthcare Surcharge

See https://www.gov.uk/healthcare-immigration-application/how-much-pay

How to apply for the loan

Existing members of staff should use the attached application form, setting out the relevant immigration related costs that will be incurred and therefore the total amount requested. The maximum loan value will be £10,000.

In addition to the attached form, prospective members of staff (who are not yet on the University’s payroll) should complete a non-staff expenses form FIN7N (https://intranet.birmingham.ac.uk/finance/documents/public/forms/fin7n.pdf (Note: at the point of application for the loan, receipts are not required.)

Existing members of staff should use the attached application form, setting out the relevant immigration related costs that will be incurred and therefore the total amount requested. The maximum loan value will be £10,000.

In addition to the attached form, prospective members of staff (who are not yet on the University’s payroll) should complete a non-staff expenses form FIN7N (https://intranet.birmingham.ac.uk/finance/documents/public/forms/fin7n.pdf (Note: at the point of application for the loan, receipts are not required.)

All applications should be signed by the member of staff and submitted to the HR Operations and Recruitment team.

Where the loan repayments would amount to more than half of the applicant’s net pay, the Payroll Office will contact the applicant to discuss the position and determine whether to proceed.

How the loan will be paid

The loan will be paid in sterling into a UK bank account held in the name of the member of staff on the application form – this will be the same bank account into which the salary is paid. For prospective staff members, it will be paid into the account specified on the FIN7N form.

The loan will be paid in a single sum on receipt of the completed loan agreement.

Loan Repayment

The loan will be repaid as a salary deduction on a monthly basis in equal instalments and must be repaid within 3 years, or the remaining duration of your contract (minimum of 12 months), whichever is the shorter. Should the employee leave the University’s employment, the remaining balance of the loan will be become repayable immediately with an automatic deduction from the final salary instalment. If the final salary amount is insufficient to cover the remaining debt, an invoice will be raised and the balance will become immediately due.