All new suppliers, where they are individuals, or limited companies that are classified as a “micro business” (companies with fewer than 10 employees and may also be commonly referred to as “one man bands”) are subject and are who are providing a service (i.e. a service is where goods are not being bought.) to the University of Birmingham are required to be assessed by the requisitioner to confirm their working status, so that we can ensure that the correct amount of tax is paid.
Generally, if the supplier in question is being engaged less than three times a year, they are not required to undergo an assessment, so please note this in your requisition in the “Justification” field in core systems if they will be used minimally. Reviews of the suppliers will happen, so Procurement/Payroll may need to come back to you if we feel that the supplier is being overused in this capacity.
If information that comes back from the supplier where an assessment would be deemed necessary, then you will be notified that you will need to perform one. This must be completed, or the supplier cannot be added to the system without it.
To complete this assessment, you will need to go to https://www.tax.service.gov.uk/check-employment-status-for-tax/cluster/ and complete the questionnaire. Upon completion, you will need to save the form as a Adobe pdf file. To do this, tick the box next to where it says, “Before you rely on this result, please confirm that you’ve:” and then click “Confirm and Continue”. Enter the details on the next page as instructed and submit – it will then ask you to save the attachment. This pdf document must be attached to your requisition, and will not be set up without it.
Should you require any assistance completing this assessment, please contact email@example.com or firstname.lastname@example.org