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Log-in to submit your timecards

Timecard Help Guide

Access the Worklink Timecard Help Guide

Notice: We have become aware that some students are facing difficulties locating or submitting their time cards in the new system. Worklink and the Core HR team are working to make these available to you as quickly as possible. We apologise for the inconveniences caused and we appreciate your patience whilst we are working os this.  

Please note, any work taking place from week commencing on the 3rd of June until the 14th of July will all be paid at the end of July. Therefore, please do not be concerned if your timecard is not yet available. As long as your hours are recorded and submitted by the 14th July, there will be no delay to your payment. 

How do I register with Worklink?

Step 1

Looking for a job on campus?

Create your Worklink account online to access out current vacancies

Step 2

Secured a job on campus?

You are required to visit the Worklink office (24 hours prior to commencing work) to provide evidence of your right to work in the UK
When you visit the Worklink office in The Guild of Students please bring with you:

  • Passport and/ or Visa / EEA National Identity card (A Driving licence is unacceptable)If a UK student, a birth certificate and proof of National insurance, is an accepted alternative to a UK passport
  • Student ID Card

Please note: Worklink opening hours for registrations are Monday to Friday 10am - 3pm in term time and Monday to Friday 12pm – 3pm non term time.

Working Hour Restrictions

  • All students are restricted to working 15 hours per week during term time, with the exception of part-time students who are unrestricted. 

  • Students with a Tier 4 status are restricted by UK law to the total number of hours they may work in a week(This includes voluntary work hours).  Any student who exceeds the permissions of their visa will be in breach of their conditions of stay and will be committing an Immigration offence.  The penalties for the student are severe – they can be

    •    taken to court;

    •    fined up to £5,000;

    •    be sent to prison for up to 6 months;

    •    liable to be removed from the UK;

    •    banned from returning to the UK from 1-10 years. The ban and any illegal working will also need to be declared on future immigration applications to the UK and for entry to other countries.

  • Please refer to the Working Hour Restrictions Table

Term Dates

Please refer to the Undergraduate term dates.

PG Students should refer to the Working Hours Restriction Table


How do I create an account online?

Complete your account and profile information online at the Worklink Website

How can I improve my applications?

Worklink hold cover letter workshops every Tuesday in term time. Please email to book an appointment.

I have a job interview and I am unsure of how to prepare. Can you help?

Worklink hold monthly Mock Interview Workshops in term time. Please email to find out more.

How do I complete my Worklink registration?

Please refer to Step 2 of the registration process above.

When is the deadline for submitting my Timecard?

We ask that you complete your timecard when you have worked all of your shifts for that week (The working week runs from Monday to Sunday). You must submit your timecard by 9am on the following Monday or you may not been paid on time.

When will I be paid?

Please refer to the Pay Dates document for a breakdown of which weeks are paid in which month and pay dates.

You will be paid monthly, on the penultimate working day of the month. (With the exception of Bank Holidays and University Closed days where payments may be delayed.)

If you have a contract of employment with the University, your casual hours through Worklink will be paid to you along with your monthly salary

How can I update my personal details or bank details?

You can update all of your personal details by logging in to your Worklink account. 

How many hours can I work per week?

Please refer to the Working Hour Restrictions Table

How do I see my payslips?

You can view your payslips online by logging in to your Worklink account.

Why have I paid tax?

Please refer to our Worklink Tax Guide.

I have paid National Insurance, why?

You will pay National Insurance if your earnings have gone over the National Insurance threshold for that week.

I do not have a National Insurance number, how can I get one?

Please call the National Insurance Number application helpline on 0800 141 2075 or visit the government website at:



Legal Requirements

  • The University has a duty to prevent illegal working in the UK by carrying out prescribed document checks on people before employing them to ensure they are lawfully allowed to work. All students must register with Worklink at least 24 hours prior to commencing work.

  • The University must not offer or permit hours that would cause the student to be in breach of their visa conditions.  The Home Office consider this to be a breach of the Immigration Act, 1971 Section 25(1) – ‘Facilitating the commission of a breach of immigration law’.