Payments for additional hours or duties

Payments for overtime, shift work and sessional allowances only apply to support staff, whose conditions of employment define a normal working week of 36 hours (see Working hours).

In addition, staff such as catering or bar staff, where the salaries offered by the University are broadly in line with competition outside the University, are not included in arrangements for shift work or sessional allowances. 

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Overtime worked during the normal working week will be paid at time and a half. For part-time staff, this enhanced payment only applies to hours worked in excess of a standard 36 hour working week. 

Staff contracted to work five days a week will be paid time and a half for the first four hours of overtime worked on their first rest day (Saturday for the majority of staff) and at double time thereafter. Overtime worked on the second rest day (Sunday for the majority of staff) will be paid at double time, regardless of whether any overtime was worked on the first rest day.

Staff contracted to work 6 days a week will be paid double time for overtime worked on their non-working day.

Bank holidays

Overtime worked on a bank holiday or a University closed day will be paid at double time plus time off in lieu equivalent to the time worked.

Where Christmas Day, Boxing Day or New Year’s Day fall on a Saturday or a Sunday, employees working shifts, sessions or on-call as set out below will be paid as if these days were University closed days. When this happens, any bank holidays are transferred to the adjacent weekdays, and staff who work on those transferred bank holidays will be paid accordingly.

Shift work

In certain cases, non-standard but regular patterns of work among support staff may attract allowances: this is usually the case for shift work where some or all of the work is carried out between 9pm and 7.30am, at weekends, or on University closed days and bank holidays.

The University operates a points system to determine what level of shift allowance should be paid for a given shift pattern: 0%, 16%, 18%, 20% or 23% of basic salary. 

For split shifts with a break of at least two hours between shifts, the second part of the shift will attract a premium of 6% of basic salary.

Sessional allowances/on call

Alternatively, staff may be entitled to sessional allowances if, in addition to their normal working week, they return to work:

at weekends, on bank holidays and University closed days to carry out activities of the normal working day/week which are required to be maintained at a basic level at all times; 

  • for weekend working these staff will be paid 1.75 times the hourly rate for point 28 on the pay spine (or point 39 as appropriate*);
  • work on bank holidays and closed days will be paid at twice the hourly rate for point 28/39 as appropriate
  • all such work attracts a daily travel allowance of £10.36 (as at May 2012
  • to provide on-call cover, where staff are required to be available to carry out maintenance or repair work.
  • each occasion* of on-call duty will be paid at a rate of £22.44 (as at May 2012)

*For full details and definitions of all terms, see Allowances for support staff in specific roles and working patterns (PDF 192KB)  

Acting-up allowances

Occasionally a member of staff is asked to act at a higher grade or band to cover some of the duties associated with a more senior vacant post.  Where appropriate, an allowance may be paid during this period as follows:

  • Acting-up allowances should normally only be paid where the acting up period is for a minimum of 2 months.
  • An acting-up arrangement should be for the minimum period possible to cover for a vacant role, and should not last for more than 12 months.
  • The person acting up should normally be paid an allowance equivalent to one increment point for the duration of the cover.

For full details see the Guidance on acting-up allowances (PDF - 35KB)


Allowances for support staff in specific roles and working patterns (PDF 192KB) 

On-call working arrangements form (Word 27KB)

Guidance on acting-up allowances (PDF - 35KB)


Related links

Finance Office forms

Working hours

Guidance on overtime

Salary scales