Grading - when and how

A post should be graded when it:

  • is new
  • where there has been a material change to the role, for example, to the purpose, duties, knowledge/skills/experience required or similar, and the grade has not normally been reviewed within the previous 12 months

In addition, before a post is graded, the Head of College/Corporate Service (or nominee) will confirm:

  • the College/Corporate Service and School/Budget Centre has an operational need for the role
  • the School/Budget Centre has funding to pay for the proposed grade
  • any existing role-holder has the capability to undertake the revised role.

Either a role-holder or Head of College/Corporate Service or nominee may decide to request a review of the grade of a role, taking account of the relevant job family framework.


For teaching and/or research roles covered by the generic job descriptions, providing the College Post Approval Group has agreed the tailored job description matches the proposed grade in the academic job family framework a grade proposal rationale form is not normally needed. Contact your Human Resources Advisor for guidance. 

Band 200 to 500 existing post-holder regrading process

For research staff on grades 6 and 7, there is specific guidance on re-grading

Forms and Templates

Managerial templates

 Specialist templates

Related links

Job family frameworks

Regrading for research staff on grades 6 and 7


If you need to find out more about the information on this page, or require additional support, please get in touch with us via the HR Service Portal

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