Calculating annual leave

It can sometimes be complicated to work out holiday entitlement for part-time or term-time only staff.

Part-time staff who work five days per week all year round have the same holiday entitlement as full time staff.

The formula for working out the holiday entitlement of part-time staff who work all year round but fewer than five days a week is as follows: 
Number of days worked per week / 5 (days in the week) x 25 (full holiday entitlement)

For example, a member of staff working 3 days a week would be entitled to 3 / 5 x 25 = 15 days holiday.

The University also employs some staff who are contracted to work for six days a week all year round; their holiday entitlement is worked out similarly, i.e. 6 / 5 x 25 = 30 days holiday.

Part-time and term-time only staff are paid pro rata for public holidays and University closed days. In case of doubt, please contact HR via HR Service Portal

Related links

Annual leave entitlement

University closed days and public holidays

Buying additional leave