Accident and Incident Reporting

University Health and Safety Policy Action, Investigation and Reporting in the Event of an Accident, Incident, Near Miss or Occupational Ill Health  requires all accidents and incidents to be reported to the University Health and Safety Unit.

The University (via the University Health and Safety Unit) has to report on certain of these accidents and incidents to the enforcing authorities, normally the Health and Safety Executive (HSE) in accordance with The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).

Reporting

In order to be reportable under RIDDOR an accident or incident must have occurred as a result of or in connection with the University's work or activities. The 2013 regulations updated earlier regulations.

Reportable accidents also now includes those that result:

  • from 'acts of non-consensual violence done to a person at work'.
  • in someone other than an employee (e.g. a student or member of the public) who is taken to hospital for treatment.

Diseases

Certain diseases also have to be reported under RIDDOR including:.
  •  conditions due to physical agents and the physical demands of work;
  •  infection due to biological agents; and
  •  conditions due to substances.

What Should Budget Centres Do?

  • Ensure all accidents and incidents are reported as soon as possible to the Health and Safety Unit.
  • If you suspect that a major injury or dangerous occurrence has been sustained or has occurred please telephone or fax the information to the University Health and Safety Unit. We will need to have the injured person's full name and address and age for the HSE. (If this information is not immediately available do not delay reporting the accident/incident to the University Health and Safety Unit.)
  • If you send a person to hospital, particularly a member of the public or student, find out their address and date of birth or at least some means of contacting them.
  • If someone is off work or on 'light duties' for more than 7 days let the University Health and Safety Unit know. Saturday and Sunday are included if the person was not fit for normal duties over the weekend. The accident has to be reported if the person is back at work but on 'light' duties for over 7 days.
  • If someone is off work because of an illness and it could be due to work report it to the University Health and Safety Unit.
  • Do not contact the Health and Safety Executive yourself, the University Health and Safety Unit will do this, if required.

Quick links

Contact for advice on reporting accidents and incidents

Action, Investigation and Reporting in the Event of an Accident, Incident, Near Miss or Occupational Ill Health Policy

Accident and Incident Report Form

First Aid information

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