Fire Safety

Fire can present a serious risk to life and property.  To minimise this risk there needs to be in place arrangements to:

  • prevent fire breaking out and spreading;
  • ensure the safety of staff, students, contractors, visitors and other members of the public in the event of a fire; and
  • minimise the risk to the Fire Service personnel attending any fire.

Care must also be taken to prevent false alarms.

The Regulatory Reform (Fire Safety) Order 2005 set the legal requirements for fire safety


The responsibility for fire safety rests jointly between the Estates Office and the occupants of a building.

Estates are responsible for designing and constructing buildings that are safe, including fire safety.  They are also responsible for maintaining the buildings in a safe condition and testing the emergency equipment (fire alarms, emergency lighting, extinguishers etc.)

Occupants are responsible for carrying out their work with due consideration for fire.  This can range from  chemical experiments to not overloading electrical sockets to not placing paper on heaters.  Occupants are also responsible for keeping exit routes clear and not allowing combustable materials to build up.  They should also notify Estates of any defects they find.

Fire Risk Assessments

One of the requirements of the regulations is for a building to have a Fire Risk Assessment.  A Fire Risk Assessment is undertaken by a competent person who looks at a building and the activities carried out in it. At the University Fire Risk Assessments are carried out by the Safety Services team.

The aim of the assessments is to:

Identify the fire hazards;

  • To reduce the risk of those hazards that could cause harm to as low as reasonably practicable;
  • To ensure that there are management arrangements and physical fire safety precautions in place to ensure the safety of people in the building should a fire start; and
  • To ensure that the building complies with the current fire safety legislation.

Once a Fire Risk Assessment has been completed copies are sent to the College/Corporate Service which occupy the building and to Estates as these are the respective bodies which will have to carry out remedial actions. (If a building is shared a copy is sent to each body occupying the building.)

However, if any serious risks arise from an assessment the University Fire Safety Advisers will come directly to the occupiers and/or Estates.

Estates issues usually include the physical structure of the building and fire precaution systems. Occupiers issues usually include management issues, particular issues involving work that is being undertaken, and housekeeping (e.g. blocked/restricted exit routes and storage of combustible materials on these routes.)

Fire Log Books

Each building has a fire safety log book which must be completed by the building occupants.

Fire Safety Training 

Please note that the Safety Services Team only provides training to members of staff.

All members of staff must have a basic fire induction in their department when they start work. As well as this every new member of staff must complete a classroom based fire training course.

Fire Safety courses in 2020 will take place on the following dates: 22nd January, 6th February, 5th March, 23rd April, 6th May, 5th June, 6th July, 13th August, 9th September, 6th October, 9th November, 2nd December.  Please view the Safety Services courses intranet  page to book onto a course.


College staff should tell students of the action to be taken in the event of a fire. This should include escape routes from lecture theatres, laboratories etc. Hospitality and Accommodation staff should inform students in halls of residence of fire precautions and the action to be taken in the event of a fire.

Fire Wardens / Fire Safety Co-ordinators

Fire Wardens and Fire Safety Co-ordinator should be appointed for each building.  Training for these roles is given by Safety Services.

Fire Warden courses in 2020 will take place on the following dates:  22nd January, 6th February, 5th March, 23rd April, 6th May, 5th June, 6th July, 13th August, 9th September, 6th October, 9th November, 2nd December. Please view the safety Safety Services courses intranet page to book onto a course.

Fire Drills

A fire drill should be carried out bi-annually for each building.

Personal Emergency Evacuation Plans (PEEPS)

Special arrangements may need to be made to evacuate less able people from buildings in the event of an emergency.  A PEEPS plan will need to be drawn up by the department(s) they are located in.

Personal Evacuation Plans -advice on drawing up a plan

Flammable Substances

Please visit the Hazardous Substances pages  

Fire Safety Bulletin 

Oct 2020 

Useful Links:

A-Z of topics

Safety Services  -contact details

Fire Training Courses
details and booking arrangements

Fire Safety Policy (PDF) -sets out responsibilities and arrangements

Fire Induction Check List (MS WORD)
Fire Induction Check List (PDF) 
(for new starters in a department)

Report of a Fire Drill (MS WORD) to complete following a drill

Arranging a Fire Drill (PDF) see University Fire Safety Policy 

Fire Alarm Report (MS WORD)

Fire Action Notice (PDF) to be displayed adjacent to all fire exit call points

Building Fire Log Book (PDF) to be completed by building occupiers
Building Fire Log Book (MS Word)

Personal Evacuation Plans (PEEPS)  advice on drawing a plan up

Dorgards (PDF) information and advice

Socket Overload Calculator 

E-cigarettes guidance A5 flyer









Professional Services