Contensis Glossary

Alias: In Contensis, a link that is normally shorter than the actual link to page and, when entered into a browser, that takes you to the page with the longer link. Used mostly to keep links short and easier to use. You set an alias in Contensis under the "Properties" tab. Each alias must be unique.

Anchor: HTML code that allows you to link to a specific spot on a page. You can link from another page to that spot or on the same page. For example, you could have a table of contents at the top of a page that would link to various sections further down the page. Sometimes called a bookmark

Approver: In Contensis, approvers have permission to edit pages as well as to make their pages and edited by others go live. See also Editor

ASPX: the extension used by Contensis for webpages. All webpages made in Contensis will end with .aspx. So if you have made a page called "chocolate" in a folder on the external site called "food," the URL (see URL below) would be www.birmingham.ac.uk/food/chocolate.aspx

Browser: Software that is used to look at pages on the Internet. The most common browsers are Internet Explorer (IE), Chrome, Firefox and Safari

CMS: See Content Management System

Code: the computer programming language behind a webpage that makes a webpage look and work the way it does. See HTML, CSS

Content Management System: A web content management system is computer application to create, manage, store and deploy content on web pages. Contensis is an example of a CMS.

CSS (Cascading Style Sheets): Part of webpages that define how a page looks (as opposed to the content on the page). Editors in Contensis do not need to edit this part of the website

Download: To download a file is to copy something from the Internet on to your computer. See also upload

Editor: In Contensis, an editor has permissions to modify web pages but not to make them go live. See also Approver.

Extension: three or four letters following the full stop of a filename that tell the computer what type of file it is. So, for example, in example.doc the extension is doc and that tells the computer that the file called example is a Microsoft Word file. Several common extensions are listed here; see GIF, JPG, PDF

GIF: an extension used for images that are compressed so they appear more quickly on webpages; GIF stands for "Graphics Interchange Format." This format is used mainly for logos and other non-photographic images with fewer colours. See also JPG

Homepage: the introductory page for a website or for part of the website. The homepage is normally called the "index page". See index page

HTML: HyperText Markup Language is the computer language that is used to create web pages. See code

Hyperlink: a link or connection from one page on the internet to another, used by clicking on certain words or an image on a page

Index Page: a folder's homepage is normally called index (in Contensis with the extension it would be index.aspx)

Javascript: a programming language that allows programmers to make interactive webpages

JPG / JPEG an extension used for images that are compressed so they appear more quickly on webpages; JPG (or JPEG) stands for Joint Photographic Experts Group. This format is used mainly for photographic images. See also GIF.

Keyword: is a kind of metadata that is used by search engines to index a site, so that pages can be found more easily. In Contensis, keywords are entered under the Meta Data tab.

Link: See hyperlink.

Metadata: Metadata is information about a webpage that isn't displayed on the webpage and is used by search engines to help find the page a user is looking for. In Contensis, there are three kinds of metadata found under the Meta Data tab - Description, Document Title and Keywords.

Navigator tree (in Contensis): The left-hand column in Contensis which shows all of the folders, pages and other elements that make up the university's website.

PDF: extension for Portable Document Format, a way of saving documents on the web that is popular, as the reader for this format is free so anyone can view your documents.

Projects: in Contensis, a website. The university has two: www.birmingham.ac.uk, which is the external website; and intranet which is the internal facing site intranet.birmingham.ac.uk. The button to switch between this projects is on the bottom-left side of the Contensis window.

Template: a pre-formatted file that serves as a starting point for a webpage in Contensis. There are two main types of template in Contensis - structured content (including staff profiles and news and events pages) which allow minimal formatting from the user; and page templates where you have more control what the page will look like.

Upload: to copy a file from your computer onto a server. In Contensis, it is necessary to upload any images you might want on your webpage as well as any PDFs, Word Docs or Excel spreadsheets you want people to access via the website. See download

URL: uniform resource locator, also known as a web address, is the location that you type into a browser in order to view a specific webpage. In Contensis, we use two: www.birmingham.ac.uk and intranet.birmingham.ac.uk

Web Server: a computer which stores the pages for the website then sends them people wanting to look at that page on the internet. The university has three servers for the external project (www.birmingham.ac.uk) and two for the internal (intranet.birmingham.ac.uk )

Web Content and Digital Marketing Team: the team responsible for the overall look of the university's website as well as the workflow around the website.

Web Services and Digital Library Team: the team responsible for maintaining Contensis technically and for supporting users in how they use Contensis.

WYSIWYG: stands for What you see is what you get and refers to software where what you see on the screen is very close to what the end product will be. Contensis is partially WYSIWIG, as some of the site elements don't display unless you preview the page. Also, some templates (such as the staff profile template or the events template) are not WYSIWIG at all.

ZIP: A compressed folder consisting of several other files which are compressed in order to save room. The extension for these folders is also .zip. In Contensis, you can use zip files to upload several files of the same time.

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