How do I complete right to work checks off campus?
Guidance on the right to work checks by skype can be found on the HR section of the intranet. Please contact the Recruitment team for further guidance if you cannot conduct the right to work check by skype.
I have a new starter joining the University shortly, should I delay their start date?
New joiners’ start dates may be retained. However please plan appropriately around their induction and bear in mind it may be necessary to amend start dates.
How do I support my new starter on their first day?
If you have a new starter joining during a period of restricted campus access, please communicate directly with them as soon as possible to advise of the need for them to work from home where this is possible.
Hiring managers should engage with new starters working from home on a regular basis to ensure they are adequately supported.
Please find details regarding UoB induction.
ID cards will be made available as and when operationally possible and the campus is fully open and can be collected from HR Operations and Recruitment.
I have a new starter joining the University and have planned a working from home schedule for them, how can they obtain remote access?
New starters are able to contact the IT Service desk on 0121 414 7171 to obtain their username, passwords and to request remote access whilst off site on or after their start date- this must be initiated by the employee.
How can new starters access Core Systems?
Core systems can be accessed via remote access here: http://uobcore.bham.ac.uk
All canvas training can be accessed here: https://canvas.bham.ac.uk/courses/30113
I have a new recruitment requirement - how do I obtain approval?
Due to the current COVID-19 situation, all Professional Services (Central and College) vacancies, and posts currently in the recruitment process, have been placed on hold.
All recruitment requests are to be submitted for review to your College Post Approval Group or your Senior Officer for professional services.
Types of vacancy
All vacancies are covered by this; open-ended posts, fixed term appointments, temporary/agency staff, secondments (new or extensions), acting up-arrangements, core or externally funded, irrespective of grade.
Approval Process:
Professional Services roles
Exceptionally, a case may be made to proceed with recruitment if the post is:
1. critical to managing the COVID-19 emergency
2. critical to the University’s recovery from COVID-19.
All requests for appointments are to be considered by the Head of Budget Centre against the criteria above and submitted to the Registrar and Secretary for final approval, and the request should also detail the total cost of the appointment. If approved the decision will be communicated by the Registrar and Secretary to the HR and Finance Business Partners for action.
For College based Professional Services roles, the request, following CPAG consideration, should be submitted by the College Director of Operations for approval by the Academic Registrar with subsequent submission to the Registrar and Secretary for approval if appropriate.
Academic Posts
All new core funded posts should be presented to CPAG in the usual manner, and if approved by CPAG, will require approval from the Provost via the Head of College.
All (wholly) externally funded Academic posts can proceed as usual. But please do so with some caution as the global environment may change the position for some of our funding bodies – you can proceed but should do so where there is confidence that the money will follow.
Can I still progress any advertising I had planned?
All new advertising requirements are to be approved through CPAG or your Senior Officer.
Once approved the vacancy details with advert content and job description should be uploaded onto the recruitment platform Taleo as normal.
All current live adverts will continue to progress until the closing date and will then require approval to progress any further via the above approval routes.
I had interviews planned that were paused, when can they progress?
All planned interviews that relate to a vacancy that is externally funded can continue by skype. Guidance on the right to work checks by skype can be found on the HR section of the intranet.
All other interviews will be reviewed at CPAG or by Senior Officers for a decision on whether these can go ahead.
I have already made a verbal offer to a candidate and they have accepted, can a formal offer be issued?
The University aims to honour all offers of employment already made.
For recruitment that is currently in progress verbal offers should not be made unless confirmed approval for the recruitment to continue has been received.
I have a recruitment campaign or scheduled interviews that have been paused, what information can I provide to the candidates?
Please contact your Recruitment Advisor for guidance on correspondence that should be issued to candidates during this period.
How do I complete right to work checks if by skype?
Right to work documentation can be accepted as a scanned copy fully verified (sign and dated), follow up procedures will be implemented to ensure original documentation is obtained when possible.
Will there be a delay with pre-employment checks?
The majority of pre-employment checks are conducted online and these should continue as normal.
For roles where face to face appointments or ID is required for verification such as occupational health clinics or DBS, risk assessments should be utilised in these circumstances and will be monitored by the recruitment team.
My recruitment campaign has been paused for review - can I hire a temp to cover in the interim?
Where you have not received approval to progress with a recruitment activity, you should explore how the activity can be placed on hold or how it could be shared within existing resource across the organisation. The use of temporary workers as an alternative would be in exceptional circumstances only, and would require the same confirmed approval.