What exactly does it mean to be 'furloughed'?
Furlough means a temporary leave of absence. People who are furloughed must not work for their employer during the period of furlough.
How do I know if I have been furloughed?
You will have been contacted by your hiring manager if your role has been identified as one that has met the furlough criteria and you will receive a letter from the University confirming this.
How has my pay been calculated whilst on furlough?
You will receive 80% of the hours pledged to you during the furlough period for this assignment. This pay will be subject to the normal deductions for tax and national insurance and your pension contributions if you are a member of a pension scheme. Any salary sacrifice arrangements in which you participate will be unaffected.
You do not need to submit timecards for your assignment. Your pay will be processed within the normal timecard pay dates for 80% of the hours that you are being furloughed for.
When will I be paid for my furloughed causal assignment?
You will receive your pay on the University pay dates within the normal timecard pay deadlines.
How long will I be furloughed for?
You will be furloughed for the duration of your agreed casual work assignment up until the maximum date of the 31st July 2020. The date of your individual furlough period will have been confirmed to you in a letter from the University.
Am I able to work at the University whilst on furlough?
No, whilst furloughed, you are unable to work for the University in any capacity.
I want to undertake paid work or volunteering while furloughed. Is this allowed?
You are able to volunteer during your period of being furloughed. However, please ensure that if you wish to do so, you follow the University’s guidelines for volunteering and liaise with your manager.
You are able to undertake paid work for another organisation, but you cannot do any work for the University in any capacity, or under any contract whilst furloughed.
What if I do not want to be furloughed?
If you do not want to be furloughed for your casual work assignment at the University please contact firstname.lastname@example.org as soon as possible and at the latest by 5pm on 18 June 2020. Someone will then contact you to discuss this further.
How has the University decided which casual workers to furlough?
Hiring Managers have identified casual workers within their respective areas who have work agreed and scheduled from 20 April 2020. This work has been considered against the following furlough criteria:
- The work has been pledged to the casual worker and shifts have been agreed and scheduled for at least a three consecutive week period from the 20th April (this is the earliest date that the University is able to furlough casual workers from) with at least one hour of work scheduled in each of the three weeks and, at least one of the following factors applies:
- Role cannot be delivered from home
- The person is shielding (ie those who have been advised to remain at home for 12 weeks due to serious health conditions in line with government guidance) and unable to work from home
- The person has caring responsibilities and is unable to work from home
Additionally the following criteria has to be met:
- The individual must have been on the University’s payroll by 28th February 2020
- Role is not funded through public funding (e.g. roles which take place within a College setting are classed as publicly funded)
- Where an individual is not undertaking other work for the University in any other capacity.
I believe I meet the furlough criteria above and have not been furloughed. What should I do?
In the first instance, please contact your hiring manager with the evidence that you meet all of the criteria above, as they have confirmed what work has been pledged to you. Your hiring manager should check the work agreed and scheduled against the criteria, and will contact HR on your behalf if you meet the criteria.
If you are not able to agree this with your hiring manager and still believe you meet this criteria, please contact the HR Adviser for your area at email@example.com at the latest by 9am on Monday 22 June 2020.
Will any casual work opportunities be available in the future?
We would advise that you discuss with your hiring manager about potential future work opportunities. Should work become available in your current assignment after your furlough period your hiring manager will be in contact. You can also find out more about the phased reopening plan for campus through the University webpages.
If you are a student casual worker, you can view current work opportunities at the Worklink website.
Can I apply for other vacancies whilst on furlough?
Yes, you can apply for other vacancies whilst on furlough. However, if you are appointed to a role, you must notify us as soon as possible to confirm this at firstname.lastname@example.org as this may affect your furlough status.
What support can I access whilst on furlough?
If you are a current University of Birmingham student, you will be able to continue to access all the student services. More information can be found at the student help website.