Coaching and mentoring, including the Coaching Academy

New mentoring scheme

Here at POD we've updated the University's mentoring scheme. If you would like to know more, please find all the details below and don't hesitate to contact Kate Crane on k.crane@bham.ac.uk or call 0121 414 3690 if you have any queries.

Coaching opportunities at the University of Birmingham

We are currently looking for University staff who would like to volunteer to benefit from coaching by supporting the current cohort of participants undertaking the ILM Level 5 in Coaching and Mentoring. Through coaching you will be able to resolve work-related challenges and/or have a tailored plan for your own development which you yourself will take forward to work on.

If you are a member of staff who is looking for specific and tailored support to help resolve a work-related issue or who wants to develop a particular skill please email Andrew Ktoris

Please read more information on coaching and mentoring below.

Joining the University’s Coaching Academy

Key contact

Andrew Ktoris (x48949 a.ktoris@bham.ac.uk).

Duration

Five days face to face, up to three days individual practice sessions and significant self-study.

Delivery method

The face to face workshops will be held at POD House (31 Pritchatts Road) in three blocks (a one day induction session and two, two day workshops). The individual practice sessions will be held in your workplace or that of your ‘practice client’.

Who it is suitable for

You will be a member of academic, academic-related or support staff, who wants to develop excellence in coaching. We are not prescriptive about grade, but we do expect that you will already have had experience of coaching individuals and will be keen to build on this, as part of the University-wide coaching academy. We anticipate that you already have a strong enthusiasm for enabling the benefits that exceptional coaching can bring to individuals, to teams and to the University as a whole.

Please note: the amount of study you will need to do to gain full membership of the Coaching Academy is considerable. POD will bear the cost of your training. However, in exchange, we ask you to contribute some of your time (the exact amount to be agreed with you) which you will spend coaching members of staff outside your immediate work area. Furthermore, we will apply entry requirements to study in the academy as follows:

  • Approval from your line manager
  • A commitment from you to complete the study programme
  • A commitment from you to give a mutually agreed amount of your time to coaching individuals outside your work area
  • A willingness to work with and support a team of fellow coaches.

What you will be able to do after the programme

You will be able to coach individuals with excellence. On successful completion of the programme of study you will be awarded an ILM level 5 Certificate in coaching and mentoring and full membership of the University’s coaching academy. After this, you may proceed to secure your individual coaching accreditation with the European Mentoring Coaching Council (EMCC), one of Europe’s most respected coaching bodies.

Content

Focus on coaching practice in large and small groups and in individual sessions with ‘practice clients’ during your training. These sessions will be observed. You will be required to reflect on what you have learned and to record this for inspection by the examiner. There will be considerable discussion and sharing of best practice. Finally, we will determine together how we can best use coaching to help the University meet its objectives.

So what’s distinctive?

A fabulous opportunity to become involved in a key people development initiative and also to gain a well-regarded qualification.

Note: we would also love to hear from qualified coaches already in the University who would like to join the Coaching Academy.

How to apply?

Please contact Andrew Ktoris (x48949)

Coaching support from the Academy

Key contact

Andrew Ktoris (x48949 a.ktoris@bham.ac.uk).

Duration

Will vary but typically will comprise one to six sessions with your coach, dependent on the extent of your need. Each session will last one to two hours.

Delivery method

Generally, face to face in your workplace or that of the coach. Alternatively, the sessions can take place at POD House (31 Pritchatts Road) if the room is booked with POD in advance. Telephone coaching may also be an option, depending on need and circumstance.

Who it is suitable for

You will be a member of academic, academic-related or support staff, who needs specific and tailored support to help resolve a work-related issue or who wants to develop a particular skill. Please note, coaching is a form of development and is neither a remedial activity nor a substitute for line management. Furthermore, it is not counselling or a ‘listening ear’.

You will need to submit a short business case to access coaching support, which will include the following:

  • Approval from your line manager
  • A commitment from you to attend all coaching sessions that you schedule and to participate fully in these sessions
  • A commitment from you to do any off-line work that you and your coach decide is appropriate.

Once POD has approved the business case, you will be matched with a coach from the coaching academy.

What you will be able to do after the programme

You will be able to resolve the work-related issue in question and/or have a tailored plan for your own development which you yourself will take forward to work on.

Content

This will vary. The coach will initiate a coaching contract, Three Way Contract Form, in the first meeting to ensure that both parties agree what will be covered and what will be excluded, as well as how both parties will work together. The coach will encourage you to share what comes out of the coaching sessions with your line manager. However, the coach will not report back from the sessions in any way.

However, at the end of the coaching programme, Coaching Outcome Review, the coach will meet with you and your line manager to review the success of the programme against the outcomes agreed at the beginning of the programme.

Please download the Process Form for full details.

So what’s distinctive?

Tailored one to one support from a qualified and skilled coaching practitioner who understands your work environment and the challenges it presents.

How to apply?

Please fill in a Coaching Request Form and return to Andrew Ktoris (x48949).

Coaching support from external providers

Key contact

Andrew Ktoris (x48949 a.ktoris@bham.ac.uk).

Duration

Will vary but typically will comprise one to six sessions with your coach, dependent on the extent of your need. Each session will last one to two hours.

Delivery method

Generally, face to face in your workplace. Alternatively, the sessions can take place at POD House (31 Pritchatts Road) if the room is booked with POD in advance. Telephone coaching may also be an option, depending on need and circumstance.

Who it is suitable for

You will be a senior academic or a senior member of Professional Services working in a role with a strong strategic component, which requires that you have need for support from outside the University, provided by a coach who has strategic experience and/or exposure to a range of organisations that you can learn from.

You will need to submit a short business case to access external coaching support, which will include the following:

  • Approval from the Vice-Chancellor or the Registrar or delegated sponsor
  • A commitment from you to attend all coaching sessions that you schedule and to participate fully in these sessions
  • A commitment from you to do any off-line work that you and your coach decide is appropriate

Once the business case has been approved, you will be matched with a coach from our approved firms. Andrew Ktoris, as the account manager for external coaching, will oversee this process and will meet with you to discuss your needs before the matching takes place.

What you will be able to do after the programme

You will be able to resolve more easily strategic work-related issues and/or have a tailored plan for your own development which you yourself will take forward to work on.

Content

This will vary. You will have a chemistry meeting with your coach to establish that you can work together satisfactorily. After this, the coach will hold a meeting with you and the person responsible for your development to agree outcomes for the coaching programme and the number and frequency of meetings. The coach will encourage you to share what comes out of the coaching sessions with the person responsible for your development. However, the coach will not report back from the sessions in any way.

However, at the end of the coaching programme the coach will meet with you and the person responsible for your development to review the success of the programme against the outcomes agreed at the beginning of the programme. The coach will keep Leigh Casey up to date with the process (but not with the content of your sessions) to ensure that the University is getting value for money.

So what’s distinctive?

Tailored one to one support from a qualified and skilled coaching practitioner who brings a breadth of experience to the relationship.

How to apply?

Please contact Andrew Ktoris (x48949).

Mentoring scheme

Mentor Enquiry Form

The role of a mentor is an important one; guiding and supporting a less experienced colleague in the achievement of their career ambitions, skill acquisition or on-going development is rewarding.

If you have recently attended (or attended in the past) the Being an effective mentor workshop and would like to offer your experience to others then please complete the initial enquiry form and return it to Kate Crane on k.crane@bham.ac.uk.

At POD, we regularly receive requests from across the University and depending on the specific mentoring need expressed; we will look to use a matching process to ensure a ‘best fit’ in terms of mentee needs. We are committed to ensuring that experienced staff have the opportunity to effectively contribute and support the development of others through the less formal but no less important role of being a mentor.

For further information on the Being an effective mentor workshops please follow the link to book your place.

Mentee Enquiry Form

Finding the right mentor is an important process. You may be looking for someone who has a particular set of skills, background or experience to occupy the role of an experienced ‘constructively critical friend’ as part of your professional development journey. You may even prefer that they are an impartial person who is not from your own discipline, department or school.

If you feel you would benefit from having a mentor, please complete the initial enquiry form and return it to Kate Crane on k.crane@bham.ac.uk

At POD, we are keen to provide opportunities for staff to realise their professional and personal ambitions through the informal but no less important intervention of mentoring. On receipt of your enquiry form we will undertake a matching process (in relation to areas of support expressed) and put you in contact with a mentor from our data base.

If you would like to speak to us more about this, please contact Kate Crane on k.crane@bham.ac.uk or call 0121 414 3690.

Being an effective mentor

Key contact

Kate Crane (x43690 k.crane@bham.ac.uk).

Duration

Half day.

Delivery method

The workshop will be held at POD House (31 Pritchatts Road).

Who it is suitable for

This course is available to anyone who wishes to become a mentor at the University. Mentoring is a partnership between two people which offers ongoing support and development opportunities to a mentee, with both parties sharing a common purpose of developing a relationship built on trust and confidentiality.

What you will be able to do after the course

At the end of the workshop you will have the confidence to take on the role of mentor and will understand how valuable a mentoring relationship is to all concerned.

Content

The workshop is an opportunity to understand your role and responsibilities as a mentor and the skills relevant to this role. It will cover the University’s mentoring scheme, the benefits of mentoring, ground rules and confidentiality, the mentoring relationship and the skills of an effective mentor.

So what’s distinctive?

An opportunity to grasp the subtleties of mentoring and the options open to you, so that you can develop a style unique to you and useful to your mentee.

How to book

Please submit a course on-line booking form .

Buddying, work shadowing and job swaps

Key contact

Kate Crane (x43690 k.crane@bham.ac.uk).

During 2015-16 we hope to introduce further schemes that will extend our range of one to one support into areas such as buddying, work shadowing and job swaps. Please look at the POD landing page  or follow the POD Twitter feed to find out the latest on these new initiatives.

Coaching and MentoringDevelopment brochures

Academic Staff Brochure 2015/2016 (PDF - 3.05MB)

Academic-Related Brochure 2015/2016 (PDF - 2.87MB)

Support Staff Brochure
2014/2015 (PDF - 3.36MB)

Other opportunities

Recruitment & Selection

Unconscious Bias

Researcher skills

Senior leadership development

Institute of Leadership and Management (ILM)

Managing performance, including support for PDRs

Central Induction and related support

Mentoring scheme

POD Mentor Enquiry Form

POD Mentee Enquiry Form

POD Mentor and Mentee Contract

Coaching Academy

Coaching Request Form

Three Way Contract Form

Coaching Outcomes Review

Process Form