New Core will bring standardised systems and best practice processes for colleagues across the University. These new ways of working will also bring some new terminology; the jargon buster below provides a summary of some of the new language that you may find associated with the New Core project, and the Oracle software delivering new functionality.
Is there a phrase or acronym that you think is missing from this list? If you have any questions on New Core terminology or any other aspect of the project contact the team at email@example.com.
Absence category - used to group absence types for reporting and analysis. For example, you can create an absence category called family leave and associate it with absence types, such as maternity, paternity, and child care
ACE criteria - candidates will be listed in order of those meeting most criteria listed for the role
Assignment - details of the job(s) you undertake within the new system
Attributes - used to describe a characteristic of piece of information. For example a date of birth and name are attributes of a person.
Benefits - any of the University's non-salary components of employee benefits packages, such as health, savings, life insurance, recreation, goods, or services
BI – Business Intelligence. This is the reporting functionality in the widest sense, a ‘set of techniques and tools for the acquisition and transformation of raw data into meaningful and useful information for business analysis'
Candidate file - form containing candidate information such as personal information, work experience, certifications, references
Candidate selection workflow - framework to move a candidate through the hiring process. Includes steps, statuses and actions a user must go through before hiring a candidate
Career section workflow (csw) - the application process, including shortlisting, invitation to interview etc.
Chart of Accounts – list of all organisation accounts that define the classes of items for which money is spent or received
Cloud - practice of using a network of remote servers hosted on the internet to store, manage, and process data, rather than a local server or a personal computer
Data cleansing - process of analysing data and identifying issues relating to the quality and cleanliness of that data (Examples include: missing data, inaccurate/incorrect data, inconsistent data, incorrectly formatted data etc). The aim of the process is to clean data to ensure it is of good quality
Data integration - whether related data sources or data items agree with each other. For example, the number of items on an invoice and the number of items in a purchase request, or the people in the HR system classified as receiving payment compared to the number of people being paid on the payroll
Data quality - accuracy of data. For example, the spelling of a name, a house number, budget code, invoice total, marital status
Direct reports - employees or casual workers that you are responsible for managing
Document Management - electronic store of documents that were produced in hard copy e.g. a place to store PDF of Right to Work check
Elements - allowance (addition to pay), or deduction from pay (e.g. childcare vouchers)
HCM - HR module, Oracle Fusion Software
Individual compensation - compensation awarded to individual workers outside of the regular compensation cycle, such as a spot bonus or education reimbursement
Infolets - dashboard style tiles that summarise relevant information to enable decision making
Management Information Unit (MIU) - official University of Birmingham structure used for reporting across HR, Finance, and Student Data
Oracle - company creating the software
Payroll definitions - determine payment frequency and processing schedule, and through the payroll relationship, they link staff with the payroll run
Pre-hire - the process launched for the collection of RTW documents and Academic references
Release - one or more changes to an IT service that are built, tested and deployed together. A single release may include changes to hardware, software, documentation, processes, and other components
Requisition - contains all the details of a job within recruitment section of the system
Requisition title - the job title for advertisement
Schedule - individual’s working pattern, for example, full-time / part-time
Single sign on - ability to access multiple applications with one set of log on credentials
Symatrix – supplier delivering HR functionality
Taleo - Recruitment Software being used for new system
Termination - process that takes an employee or casual worker off the payroll, including resignation
Total compensation statements - snapshot statement, showing the benefits that you receive from the University
UAT - User Acceptance Testing
User Group Permissions - dictates the level of information that is given to users to view in requisitions
Version 1 - the main implementation partner hired to deliver the new system
Worktribe – supplier for Research Grant Management functionality