New Core - jargon buster

New Core will bring standardised systems and best practice processes for colleagues across the University. These new ways of working will also bring some new terminology; the jargon buster below provides a summary of some of the new language that you may find associated with the New Core project, and the Oracle software delivering new functionality.

Is there a phrase or acronym that you think is missing from this list? If you have any questions on New Core terminology or any other aspect of the project contact the team at newcore@contacts.bham.ac.uk

Last modified 5 July 2018

A

Absence category - used to group absence types for reporting and analysis. For example, you can create an absence category called family leave and associate with it absence types, such as maternity, paternity, and child care

ACE criteria - candidates will be listed in order of those meeting most criteria listed for the role

Assignment - details of the job(s) you undertake within the new system

Attributes - used to describe a characteristic of piece of information. For example a date of birth and name are attributes of a person.

B

Benefits offering - any of the University's non-salary components of employee benefits packages, such as health, savings, life insurance, recreation, goods, or services

BI – Business Intelligence. This is the reporting functionality in the widest sense, a ‘set of techniques and tools for the acquisition and transformation of raw data into meaningful and useful information for business analysis

C

Candidate file - form containing candidate information such as personal information, work experience, certifications, references

Candidate selection workflow - framework to move a candidate through the hiring process. Includes steps, statuses and actions a user must go through before hiring a candidate

Career section workflow (csw) - the application process, including shortlisting, invitation to interview etc.

Chart of Accounts – list of all organisation accounts that define the classes of items for which money is spent or received

Cloud - practice of using a network of remote servers hosted on the internet to store, manage, and process data, rather than a local server or a personal computer

Correspondence - a message sent to a recipient or multiple recipients

D

Data cleansing - process of analysing data and identifying issues relating to the quality and cleanliness of that data (Examples include: missing data, inaccurate/incorrect data, inconsistent data, incorrectly formatted data etc). The aim of the process is to clean data to ensure it is of good quality

Data integration - whether related data sources or data items agree with each other. For example, the number of items on an invoice and the number of items in a purchase request, or the people in the HR system classified as receiving payment compared to the number of people being paid on the payroll

Data quality - accuracy of data. For example, the spelling of a name, a house number, budget code, invoice total, marital status

Direct reports - employees or casual workers that you are responsible for managing

Document Management - electronic store of documents that were produced in hard copy e.g. a place to store PDF of Right to Work check

E

Elements - allowance (addition to pay), or deduction from pay (e.g. childcare vouchers)

Ether – supplier for IT infrastructure

H

HCM - HR module, Oracle Fusion Software

I

Individual compensation - compensation awarded to individual workers outside of the regular compensation cycle, such as a spot bonus or education reimbursement

Infolets - dashboard style tiles that summarise relevant information to enable decision making

M

Management Information Unit (MIU) - official University of Birmingham structure used for reporting across HR, Finance, and Student Data

O

Oracle - US company creating the software

P

Payroll definitions - determine payment frequency and processing schedule, and through the payroll relationship, they link staff with the payroll run

Pre-hire - the process launched for the collection of RTW documents and Academic references

R

Release - one or more changes to an IT service that are built, tested and deployed together. A single release may include changes to hardware, software, documentation, processes, and other components

Requisition - contains all the details of a job within recruitment section of the system

Requisition title - the job title for advertisement

S

Schedule - individual’s working pattern, for example, full-time / part-time

Single sign on - ability to access multiple applications with one set of log on credentials

Symatrix – supplier delivering HR functionality

T

Taleo - Recruitment Software being used for new system

Termination - process that takes an employee or casual worker off the payroll, including resignation

Total compensation statements - snapshot statement, showing the benefits that you receive from the University

U

UAT - User Acceptance Testing 

URG – User Reference Groups. Comprising members from across the University to advise on system development

User Group Permissions - dictates the level of information that is given to users to view in requisitions

V

Version 1 - the main implementation partner hired to deliver the new system 

W

Worktribe – supplier for Research Grant Management