What will the New Core project mean for me?
The project is looking to transform the way that Finance, HR and Payroll activities are carried out. The changes in process will require less manual intervention and will result in a dramatic reduction in the amount of paper that is pushed around the University. Some of the changes will affect large numbers of staff, including the way you:
•apply for jobs
•request annual leave
•access the Research Grants and Contracts process
Employees will be able to view their personal data in real-time including address details, payslip information and P60s.
Employees will be able to initiate actions, request annual leave, record absence, submit expenses, apply for University vacancies, submit requests for additional payments. For the first time, employees will be able to track progress of these actions and will be able to see who the item is currently with for action.
All staff will ultimately be affected by this project. How much will be determined by the level of involvement they currently have in HR, Payroll, Finance and Research activities.
What will this mean for managers of employees and/ or budgets?
Employees with responsibility and/ or accountability for other employees will have additional functionality available to them. All of their employee-related tasks will be available in one place and the system will issue alerts and reminders for action. These reminders will be escalated if tasks are overdue! The whole employee life-cycle, from recruitment to leaving, can be undertaken through one system, regardless of geographical location or the time of day. Relevant and timely management information will be available within the software, removing the need for BOXI reports.
Employees with financial responsibilities will be able to view, more quickly and easily, a range of appropriate financial management information. For example, from within a single system, it will be possible to view the balance on a specific account, drill-down to the transactional detail behind the balance, select an individual transaction and then access the invoice or other document at the bottom of the chain. This real-time financial information will enable quality decision-making.
How will New Core affect my day to day working?
New Core will impact all staff across the University. How New Core will impact your day to day working will depend on your role in the organisation and your daily involvement with HR, Payroll, Finance and Research and the associated administrative tasks. The New Core programme has put in place an extensive change programme to support staff through the transition to new ways of working. This includes wellbeing and support, training and preparing staff for change.
Will New Core lead to a reduction of staff numbers?
The purpose of the New Core programme is to improve our HR, Payroll and Finance systems, and to modernise business processes and ways of working for all University staff. This will mean new ways of working for some colleagues, and any changes to processes will be shared with staff well in advance of system launch via programme communications and training.
New Core is not being launched with the intention that there will be staff reductions; however, it will affect some roles more than others; for example for staff in the central HR and Finance departments. However, the University 2026 strategy is ambitious in terms of staff growth, and so whilst there may be some repurposing of roles we do not anticipate any significant staff reductions. The New Core programme will endeavour to keep you fully informed throughout the transition so that the University can support individual members of staff through any organisational change that may become necessary.
What are the benefits to the University?
There are many benefits of the New Core programme but the main ones are:
•Simplified and efficient business processes that use fewer steps with less manual intervention
•Reduced administration allowing Academic staff more time to focus on delivering excellence in research and teaching
•A ‘single version of the truth’ that provides the foundation for more focussed management information and allows better informed decisions and judgements
•The data will be available via mobile devices and will ensure that staff are always connected wherever they are in the world
•The University will be able to respond quickly to changes and opportunities and it will be easier to plan for the future
•The entire grant life-cycle from pre-award to publication will be supported
Is the aim to go paperless?
Yes, but there will still be the option to upload documents into the system and to download documents as needed.