Room Bookings 

Rooms in St Francis Hall are available to book free of charge by members of the University. Priority is given to Chaplains and student-led faith societies, however University departments, Guild and non-Guild societies and individual University members can all book rooms as well. Browse room descriptions for St Francis Hall.  

How to book

To book a room in St Francis Hall, please complete a booking form and any other necessary forms and email them to the Multi-Faith Chaplaincy Administrator. Alternatively, completed booking forms can be handed in to the Multi-Faith Chaplaincy Reception desk.

If you plan on catering at your event or hosting an external speaker, additional forms will need to be completed.  See below for further details.

Before submitting the booking form, please ensure you or your event leader has read the Health and Safety guidelines.

Download a Booking Form (Word - 1MB)

Please note: By submitting the booking form, you are agreeing to our Policy and Terms and Conditions to use the Multi-Faith Chaplaincy. 

When to book

Bookings open for each term on the final two weeks of the preceding term. Ad hoc bookings can be made at any time. Booking forms should be submitted at least 14 days before your event.

Additional forms and guidelines

Please note: There are extra forms to complete if you plan on catering or hosting an external speaker, and the H&S guidelines must be read by all event leaders.

Catering

If you are planning to serve any food that requires cooking or complex preparation at St Francis Hall, then a catering request form must be completed. If you are simply opening shop-bought biscuits or cakes etc. then no form is required. No catering may take place without the Hygiene Manager's approval.

Please ensure that the completed form is submitted by email to the Multi-Faith Chaplaincy Administrator at least 10 working days before your event, in order for it to be processed. 

This is a new version of the catering form - please do not use any versions of the form dated earlier than October 2014.

Catering request form (Word - 61KB)

External speakers

If an external speaker (i.e. a non-member of the University) is addressing or leading your event, a speaker request form must be completed in order to comply with the University's policy on freedom of speech.

If you are a Guild of Students-recognised society, then a Guild form needs to be completed and submitted to Student Development or the Guild Reception at least 10 working days before your event.

If you are not a Guild-recognised society, then an St Francis Hall form needs to be completed and returned via email or to the St Francis Hall reception desk at least 15 working days before your event.

Guild speaker request form (26 KB)

SFH speaker request form (50 KB)

Health and Safety

The following guidelines are intended for people leading events at St Francis Hall and give basic guidance regarding the main Health & Safety issues that are likely to arise. Please make sure to read them if you book a room.

SFH H&S guidelines (30 KB)