Curating your online publication profile

Citation metrics (metrics analysing the number of times a research output is cited in the published literature) are frequently used to judge research effectiveness.  Some of the decision makers using them include:

  • Funders
  • Institutions
  • League table producers
  • Government agencies

To ensure your citations, research publications, grants, etc are all correctly attributed to you, it is worthwhile curating your online publication profile.  This will ensure that you gain credit for all of your research activities.  It is particularly important if you have a common name, have changed surnames, have moved institution, are working in interdisciplinary areas or are based in both UoB and NHS or other organisations. 

Follow the steps below to curate your online publication profile.  Mid and later career researchers can take advantage of our online publication profile workshop and a personalised action plan.

Five steps to curating your online publication profile

Showcase your research as effectively as possible by using these five tools to pull your publications and other research activity together - this will also ensure that any citation metrics are based on your full publication history.  Start by building your profiles across Pure, ORCID and Scopus, as Pure and Scopus are linked services, and ORCID is an important ID that is used by many agents in the research ecosystem.  Spending time on Web of Science ResearcherID and Google Scholar will enhance your online identity further. 

Step 1 - Pure

Pure is the University of Birmingham's research information system which collects information about your research and makes this easily accessible on the web via the Research Portal.  Ensure your publications list is as full and up to date as possible by importing records from Scopus or other sources.  To do this:

  • Login at https://pure.bham.ac.uk
  • Under ‘Research output’, click ‘Add New’
  • Select “Import from online source”, then start by selecting Scopus.
  • Follow the onscreen instructions.

It is also possible to set up automatic scans for research outputs.  Further help on How to use Pure is available.  

Pure is also the route for meeting Open Access obligations from UKRI and funders, by self-archiving your final draft manuscripts immediately on acceptance.  Your entries are checked by the library for copyright compliance.

Step 2 - ORCID

ORCID is the Open Researcher and Contributor ID, connecting you with your outputs and affiliations across different services, and improving recognition and discovery.  It is used by a wide range of agents in the research lifecycle, e.g. you may be asked for ORCID as part of grant applications or when submitting for publication.  We recommend linking or creating your ORCID in Pure, as Pure can then push information to ORCID on a weekly basis, or on your instigation.  To do this:

  • In Pure, click on ‘edit profile’, then in the Personal Identification section, click to ‘create or connect your ORCID ID’. 
  • Click ‘Proceed’ to go into the ORCID service
  • Sign in to ORCID or register via the Personal Account.
  • For new ORCID accounts, Pure will populate some of the record, but you can quickly add more complete information yourself.  E.g. for Works, click +Add Works, select ‘Search & link’ and then in the LINK WORKS box, select a platform to start importing information.

Step 3 - Scopus Author ID

The Scopus Author ID is an identifier used specifically by the Scopus database and helps researchers to manage publication lists and to view citation and other metrics.  Scopus data feeds into departmental/institutional profiles on SciVal, and contributes to Times Higher Education and the QS World University Rankings.   Scopus Author IDs are created automatically in Scopus.  Link your Scopus Author ID into your ORCID as follows:

  • Sign into your ORCID page
  • Scroll down to Works, then click +Add Works, and select the 'Search & Link' option
  • In the LINK WORKS box, select Scopus to ORCID
  • Authorise for Scopus to ORCID to have access to your record
  • Work through the 6 stage process to select profiles, names, review publications (from here you can accept/reject any publications and search for any missing documents), send the Author ID (to ORCID), and send publications. 

It takes a week or so for your changes to be authorised and implemented in the database.

Step 4 - Web of Science ResearcherID and Publons

Web of Science data contributes to the ARWU University Rankings and is also used in the InCites benchmarking and analytics tool (not subscribed to at Birmingham).  ResearcherID is an author disambiguation tool used within Web of Science and integrated within Publons.  Ensure you are correctly represented on this platform by claiming your author profile, generating a ResearcherID, registering on Publons, and linking Publons to ORCID, as follows:

  • From FindIt@Bham, access Web of Science Core Collection.   
  • Select ‘Authors’, then enter your last name and first name.  If you have published under other names, click to '+Add Name Variant' and insert the details.  Click on ‘Search’.   
  • The next step varies depending on how common your name is.  You may be taken directly into your author record, or you may need to select your author record from a list.  There may be two or more records that relate to you, in which case you will need to select them using the tickboxes then click ‘View combined record’.   Alternatively,  you may need to use the refine options to locate your author record.  Make your selections and click on ‘Refine’ then follow the steps above.
  • Click on “Claim my record” – you will be prompted to sign in to Publons (or to register for it, if you haven’t already done so).  There, you will be presented with a list of publications carried across from Web of Science – deselect any that are not yours, then save. 
  • Your ResearcherID will be generated within Web of Science, and Publons.  Any changes you make within your Publons account will be updated in the Web of Science database - please note it can take up to 14 days for changes to be fully reflected in Web of Science.  
  • Link Publons with ORCID from your private dashboard within Publons.  Go to Settings, Permissions, then scroll down to ORCID settings.  Below this, there are two buttons to grant Publons permission to update your ORCID works, and your ORCID record. Click on both of these, then 'Save changes'.

Step 5 - Google Scholar profile

Google Scholar profiles enable you to gather your publications together, and for Google Scholar to generate citation metrics on those publications.  Google Scholar is recommended particularly for Arts, Humanities and Social Science researchers as it has more coverage of books and foreign language material than Scopus and Web of Science.  To create a profile:

  • At https://scholar.google.co.uk/ click 'Sign in' (if you do not have a google account, click More to create one)
  • At the top left of the screen, click on My profile - your profile will open.
  • Edit your list of publications by selecting, then deleting, any that are not yours, and click on the + to add articles.  Add a photo if you wish.  Ensure you click on MAKE PUBLIC  to ensure that your profile will be visible to google users.

Online Publication Profile workshop and action plan

Mid and later career researchers can sign up for an Online Publication Profile workshop and receive a personalised action plan.   The 45-minute workshop will help you understand how other researchers, funders and prospective collaborators view your publication profile on the three most influential databases.   The action plan suggests five-minute fixes to disambiguate author records and ensure that you are getting credit for your publications.  Sign up ten days before the session to receive a personalised mini action plan from the Research Skills Team ready for the session.

  • Wednesday 10 November, 13:00-13:45 - Booking is through the SuperSaas system.  You will need to register for an account the first time you use this.
    Register by 31 October to receive your action plan in time for the session.  If you register after this date you will still receive an action plan, but this may be after the session.  
  • Wednesday 8 December, 13:00-13:45 - Booking is through the SuperSaas system.  You will need to register for an account the first time you use this.
    Register by 28 November to receive your action plan in time for the session.  If you register after this date you will still receive an action plan, but this may be after the session.  

Further help

Library Services offers online training via our Influential Researcher Canvas Course

For one-to-one appointments and bespoke workshops, contact the Research Skills Team in Library Services.

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