Form Bank and Additional Guidance

This section contains a bank of all the forms necessary for programme and module approval and development. Please also consult the separate dedicated pages below for more detailed guidance and FAQs. 

Forms

Module Forms (including Microcredentials)

Module Proposal/Modification and Specification form (DOC - 79KB).

Module Proposal/Modification form (no spec) (DOC - 57KB) (to be attached to modules with existing specifications). 

Module Withdrawal form (DOC - 54KB).

Microcredential Proposal form (DOC - 80KB).

  • To be completed once the Approval in Principle form has been approved by the Short Course & Microcredentials Steering Group.
  • If you have any questions about microcredentials, please email micro@contacts.bham.ac.uk.

Programme Forms

New Programme Proposal form (DOC - 79KB) (combined Plan to Develop a New Programme and New Programme Proposal form).

  • Changes in Aug 2022: Word limits added to rationale to development section, approval by College Board for the New Programme Proposal now optional.
  • Changes in Nov 2022: 'College Marketing and Communications Manager' changed to 'Head of Marketing and Communications' to reflect the change in title.

Standalone New Programme Proposal form (DOC - 67KB). (To be used when an Approval in Principle has been completed instead of Part A, the Plan to Develop a New Programme).

  • Changes in Nov 2022: 'College Marketing and Communications Manager' changed to 'Head of Marketing and Communications' to reflect the change in title.

Programme Modification form (DOC - 72KB).

Programme Withdrawal form (DOC - 55KB).

  • Changes in Nov 2022: 'College Marketing and Communications Manager' changed to 'Head of Marketing and Communications' to reflect the change in title.

Programme Suspension/Reactivation form (DOC - 56KB).

  • Changes in Nov 2022: 'College Marketing and Communications Manager' changed to 'Head of Marketing and Communications' to reflect the change in title.

Programme Specification form (DOC - 69KB).

  • Changes in Dec 2022: Contact address for export controls queries amended.

Placement Proposal form (DOC - 70KB) (To be used to add a placement (e.g. year/semester abroad, industrial placement) to a new or existing programme, instead of using the programme modification form).

  • Changes in Sept 2022: Question on whether the placement will be named in the programme title (thereby generating a new programme code) added and prompt added to state the module code if the students on the placement will be registered on an existing module.

Approval in Principle

New Collaborative Provision, Distance Learning, and Apprenticeship programmes, as well as programmes to be delivered at the Dubai campus, require an Approval in Principle form to be completed (even if the programme is an exceptional modification of an existing programme):

The AiP must be approved by the relevant Steering Group/Committee before proceeding to full programme approval, via either the exceptional programme modification route or new programme proposal, below.

 Additional Documentation for New Programmes

All new programmes require:

Some new programmes will require:

Apprenticeship-Specific Paperwork:

Note that new Apprenticeships will also require some of the forms above, including a programme specification. 

 

Guidance

Student Finance Loan Eligibility

The below guidance should be considered when creating new programmes or amending existing programmes at any level to ascertain whether the proposed programme would be eligible for Student Finance loans.  

Undergraduate Programmes

Undergraduate maintenance and tuition fee loans are available to qualifying students who are studying:

  • A first degree, for example BA, BSc or BEd.
  • A Foundation Degree.
  • A Certificate of Higher Education.
  • A Diploma of Higher Education (DipHE).
  • An Initial Teacher Training course.
  • An integrated master’s degree.
  • A pre-registration postgraduate healthcare course.

For part-time programmes there is the additional condition that the programme intensity has to be 25% or more.

Full information can be found here. 

Postgraduate Masters Programmes

Postgraduate maintenance loans are available for masters programmes (taught or research-based), however they must:    

  • Be a full, standalone masters course (not a top-up course).
  • Be worth 180 credits.
  • Last 1 or 2 academic years if full-time.
  • Last 2 to 4 academic years if part-time and no more than twice the length of the equivalent full-time course.
  • Up to 3 years part-time, where no equivalent full-time course exists.

Full information can be found here.

Postgraduate Doctoral Programmes

Postgraduate maintenance loans are available for full-time and part-time doctoral programmes. They can be taught or research-based, or a combination of both, and can include an integrated master’s degree. However, they must:

  • Be a full, standalone doctoral course (not a top-up course).
  • Last between 3 to 8 academic years.

If the programme is being delivered in collaboration with another university and one is overseas, the programme will be eligible for the postgraduate doctoral loan so long as:

  • The University of Birmingham is the lead institution.
  • The students spend at least 50% of their study time over the whole course in the UK.

Full information can be found here. 

 

 

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