Form Bank and Additional Guidance

This section contains a bank of all the forms necessary for programme and module approval and development, as well as additional guidance. Please also consult the separate dedicated pages for more detailed guidance on programme creation, modification, and withdrawal/suspension, programme specifications, and module development.


Below you can download the current programme and module forms, and associated documentation. 

Module Forms (including Microcredentials)

Combined Module Proposal/Modification and Specification form (DOC - 77KB).

  • Changes in Jan 2022: Question on assessment categories added (with explanatory footnote), question on non-module pre-requisites added (and clarification on whether pre-requisite modules must be attempted or passed), reference to optional module baskets removed, additional explanation added around module attributes (which should be left blank if not relevant/helpful). 

Prepopulated module proposal to create a 40 credit dissertation/project (DOC - 75KB).

Combined Module Proposal/Modification form (no spec) (DOC - 62KB) (to be attached to modules with existing specifications). 

Module Withdrawal form (DOC - 54KB).

  • Changes in Sept 2021: Reference to instances of a module added to the module code box.

Microcredential Proposal form (DOC - 80KB).

  • To be completed once the Approval in Principle form has been approved by the Short Course & Microcredentials Steering Group.
  • If you have any questions about microcredentials, please email

Guidance on completing the module forms, and FAQs, are available here

Programme Forms

New Programme Proposal form (DOC - 78KB) (combined Plan to Develop a New Programme and New Programme Proposal form).

Standalone New Programme Proposal form (DOC - 67KB). (To be used when an Approval in Principle has been completed instead of Part A (the Plan to Develop a New Programme)).

  • Changes in Jan 2022: Question on the external examiner who will scrutinise the new programme(s) added.

Programme Modification form (DOC - 71KB).

Programme Withdrawal form (DOC - 55KB).

Programme Suspension/Reactivation form (DOC - 57KB).

Programme Specification form (DOC - 68KB).

  • Change in Oct 2021: Removal of the 'estimated data for programme factsheet' table as this data is now collected via a separate programme factsheet exercise, rather than through the specification.
  • Changes in Jan 2022: Question regarding the programme archetype/category rephrased, reference to Graduate Attributes added to learning outcomes, subject attribute column removed from programme requirements, note added that any modules that must be passed (rather than attempted) should be indicated in the programme requirements, optional modules section reformatted, reference to pathways and 'exit routes' available after Stage 1 of UG programmes removed.
  • Guidance on completing the programme specification form, and FAQs, are available here.

Placement Proposal form (DOC - 68KB).

  • Form to be used to add a placement (e.g. year/semester abroad, industrial placement) to a new or existing programme.
  • Changes in Jan 2022: Reference to Tier IV visa removed, wording around the contribution of the year abroad and year in industry to the degree updated in line with Regulation 6: Programme of Study.

Approval in Principle

New Collaborative Provision, Distance Learning, and Apprenticeship programmes, as well as programmes to be delivered at the Dubai campus, require an Approval in Principle form to be completed (even if the programme is an exceptional modification of an existing programme):

The AiP must be approved by the relevant Steering Group/Committee before proceeding to full programme approval, via either the exceptional programme modification route or new programme proposal, below.

 Additional Documentation for New Programmes

All new programmes require:

Some new programmes will require:

Apprenticeship-Specific Paperwork:

Note that new Apprenticeships will also require some of the forms above, including a programme specification. 

More information on Apprenticeships is available here



Competition and Markets Authority Guidance

External Adviser Comments

Guidance on the use of external advisers (required for new programmes), including information around selection and what information they should receive. 

Student Finance Loan Eligibility

The below guidance should be considered when creating new programmes or amending existing programmes at any level to ascertain whether the proposed programme would be eligible for Student Finance loans.  

Undergraduate Programmes

Undergraduate maintenance and tuition fee loans are available to qualifying students who are studying:

  • A first degree, for example BA, BSc or BEd.
  • A Foundation Degree.
  • A Certificate of Higher Education.
  • A Diploma of Higher Education (DipHE).
  • An Initial Teacher Training course.
  • An integrated master’s degree.
  • A pre-registration postgraduate healthcare course.

For part-time programmes there is the additional condition that the programme intensity has to be 25% or more.

Full information can be found here

Postgraduate Masters Programmes

Postgraduate maintenance loans are available for masters programmes (taught or research-based), however they must:    

  • Be a full, standalone masters course (not a top-up course).
  • Be worth 180 credits.
  • Last 1 or 2 academic years if full-time.
  • Last 2 to 4 academic years if part-time and no more than twice the length of the equivalent full-time course.
  • Up to 3 years part-time, where no equivalent full-time course exists.

Full information can be found here.

Postgraduate Doctoral Programmes

Postgraduate maintenance loans are available for full-time and part-time doctoral programmes. They can be taught or research-based, or a combination of both, and can include an integrated master’s degree. However, they must:

  • Be a full, standalone doctoral course (not a top-up course).
  • Last between 3 to 8 academic years.

If the programme is being delivered in collaboration with another university and one is overseas, the programme will be eligible for the postgraduate doctoral loan so long as:

  • The University of Birmingham is the lead institution.
  • The students spend at least 50% of their study time over the whole course in the UK.

Full information can be found here




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