Form Bank and Additional Guidance

This section contains a bank of all the forms necessary for programme and module approval and development. Please also consult the separate dedicated pages below for more detailed guidance and FAQs. 


Module Forms (including Microcredentials)

Module Proposal/Modification and Specification form (DOC - 1.98MB).

Module Proposal/Modification form (no spec) (DOCX - 1.96 MB) (to be attached to modules with existing specifications). 

Module Withdrawal form (DOC - 1.96MB).

Microcredential Proposal form (DOCX - 1.96MB).

  • To be completed once the Approval in Principle form has been approved by the College.
  • Changes in Aug 2023: Clarified that the Approval in Principle form no longer requires approval by the Short Course and Microcredentials Steering Group and question regarding External Examiners for the microcredential added.
  • If you have any questions about microcredentials, please email

Programme Forms

New Programme Proposal form (DOCX - 1.98 MB) (combined Plan to Develop a New Programme and New Programme Proposal form).

Standalone New Programme Proposal form (DOC - 1.97MB). (To be used when an Approval in Principle has been completed instead of Part A, the Plan to Develop a New Programme).


Programme Modification form (DOCX - 1.98 MB).

Programme Withdrawal form (DOCX - 1.96 MB).

  • Changes in July 2023: Question prompting Schools to inform their Library Engagement Adviser of withdrawals added, to ensure the Library can make any necessary changes to their provision.

Programme Suspension/Reactivation form (DOC - 1.96MB).

Programme Specification form (DOC - 1.97B).

  • Changes in Sept 2023: Reference to maximum length of programme aims (4000 characters including spaces) added.
  • Changes in July 2023: Link to Graduate Attributes added to programme learning outcomes section.

Placement Proposal form (DOC - 1.98MB) (To be used to add a placement (e.g. year/semester abroad, industrial placement) to a new or existing programme, instead of using the programme modification form).

  • Changes in Dec 2023: boxes added to allow for additional learning outcomes to be added without need for an updated programme specification. Clarification added on questions on how placement effects degree classification. 

Approval in Principle

New Collaborative Provision, Distance Learning, and Apprenticeship programmes, as well as programmes to be delivered at the Dubai campus, require an Approval in Principle form to be completed (even if the programme is an exceptional modification of an existing programme):

The AiP must be approved by the relevant Steering Group/Committee before proceeding to full programme approval, via either the exceptional programme modification route or new programme proposal, below.

 Additional Documentation for New Programmes

All new programmes require:

Some new programmes will require:

Apprenticeship-Specific Paperwork:

Note that new Apprenticeships will also require some of the forms above, including a programme specification. 



Student Finance Loan Eligibility

The below guidance should be considered when creating new programmes or amending existing programmes at any level to ascertain whether the proposed programme would be eligible for Student Finance loans.  

Undergraduate Programmes

Undergraduate maintenance and tuition fee loans are available to qualifying students who are studying:

  • A first degree, for example BA, BSc or BEd.
  • A Foundation Degree.
  • A Certificate of Higher Education.
  • A Diploma of Higher Education (DipHE).
  • An Initial Teacher Training course.
  • An integrated master’s degree.
  • A pre-registration postgraduate healthcare course.

For part-time programmes there is the additional condition that the programme intensity has to be 25% or more.

Full information can be found here

Postgraduate Masters Programmes

Postgraduate maintenance loans are available for masters programmes (taught or research-based), however they must:    

  • Be a full, standalone masters course (not a top-up course).
  • Be worth 180 credits.
  • Last 1 or 2 academic years if full-time.
  • Last 2 to 4 academic years if part-time and no more than twice the length of the equivalent full-time course.
  • Up to 3 years part-time, where no equivalent full-time course exists.

Full information can be found here.

Postgraduate Doctoral Programmes

Postgraduate maintenance loans are available for full-time and part-time doctoral programmes. They can be taught or research-based, or a combination of both, and can include an integrated master’s degree. However, they must:

  • Be a full, standalone doctoral course (not a top-up course).
  • Last between 3 to 8 academic years.

If the programme is being delivered in collaboration with another university and one is overseas, the programme will be eligible for the postgraduate doctoral loan so long as:

  • The University of Birmingham is the lead institution.
  • The students spend at least 50% of their study time over the whole course in the UK.

Full information can be found here




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