The Code of Practice for Supervision & Monitoring Progress states:
“Progress of PGRs in thesis awaited status must continue to be monitored to the completion of the degree. For PGRs in thesis awaited status supervisors should maintain monthly contact with the PGR to monitor progress of the thesis against the PGR’s deadline for submission, submission of a corrected thesis or resubmission for re-examination via completion of an online GRS2 monthly supervision record form. The lead and/or co-supervisor(s) and the PGR should confirm that the record contains a summary of the progress of writing the thesis. All GRS2 records should be completed online and stored electronically and accessible by the supervisors, PGR and relevant staff within the PAU”.
Therefore the online GRS2 form should be completed each month until the completion of studies. The PGR should complete Part A of the form to advise that they have submitted the corrected thesis and the lead supervisor should add a comment in Part B to confirm this and then select “PGR – Submission of minor corrections” or “PGR – Submission of major corrections” from the list under “If there has been no supervision but one of the following types of contact has taken place”.
This ensures a full record and audit trail until the point of completion of the degree.