Requirements for award of your degree and graduation



July 2024 degree congregation deadline

The deadline for completing all requirements of your degree in order to be eligible to graduate in the July 2024 degree congregations is Wednesday 12 June 2024

In order to have your degree conferred in July 2024, the Research Student Administration Team needs to be in receipt of all of the following by 12 June 2024:

  • Examiners’ reports on your thesis.
  • A certificate from the examiners confirming that minor or major corrections have been carried out to their satisfaction.
  • eThesis submitted to eThesis repository (not applicable to MRes programmes) 

If you are unable to make this deadline you will automatically be deferred to the December 2024 degree ceremonies.


Change to requirement to deposit final hardbound thesis

From 1st January 2024, there will no longer be a requirement in University Regulations to deposit a hardbound copy of your final thesis in order for your degree to be formally conferred at a degree congregation. Therefore any PGRs graduating at the July 2024 graduation ceremonies onwards will not be required to deposit a hardbound copy of the final thesis. PGRs graduating in December 2023 will still be required to deposit a hardbound copy of the final thesis.

For more information on this change in University Regulations, please see the Changes to thesis deposit webpage.

Before you can graduate

Your degree cannot be conferred on you until: 

  • Corrections/revisions to your thesis have been made and certified as satisfactory by the appropriate examiners and you have received an official email from Research Student Administration confirming this; 
  • An electronic copy of your thesis has been deposited into the Library’s eTheses repository (not required for MRes theses) 
  • All outstanding debts with the University have been cleared

Once your degree has been conferred on you, you are able to use the title of Dr.

Distribution of final copies of your thesis

Once you have been notified by the Research Student Administration (RSA) team of the successful outcome of the examination of your thesis your formal registration with the University is deemed to have ended. Your identity card will become invalid regardless of the dates on your University ID card.

In accordance with University regulations you are required to deposit:

You should also check with your school and supervisor whether they also require a hardbound copy of your final thesis. Should this be the case, you can obtain a copy via the thesis online webpages

You are free to copy and informally distribute the unpublished thesis as you wish. However, there are exceptions to this, for example, if the thesis contains confidential material or if a sponsor or other third party claimed some rights to it. For further information on restricted access, see the notice of intention to submit web pages.

You are not required to deposit a final electronic copy of your thesis if you are on an MRes programme.

Use of University facilities

Once you have been notified in writing by the RSA team of the successful outcome of the examination of your thesis, your formal registration with the University ceases. As a result you will no longer be able to use University facilities as a student.

Information regarding access to your student IT account can be found in the Knowledge Base.

You still have access to support from the University’s Careers Network for up to two years after graduation. If you are looking for support with career options or job hunting after your research degree, visit the Careers Network graduate web pages to find out how to register and access the support available.

For further information on graduation ceremonies, please see the degree congregations web pages.

Birmingham PhD Video Abstracts

The University Graduate School is offering all doctoral researchers who are graduating this December the chance to submit a short video about your research. This is an excellent opportunity to raise your profile and showcase your thesis to potential employers. Find out more on our webpage.

Find out more

If you have any questions about the requirements for award of your degree that have not been answered on this page, please contact the RSA team by submitting an online enquiry.


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