Thesis awaited status, continuation fee and council tax

What is thesis awaited status?

Also referred to as writing up, it is the period of time, normally following the end of the minimum period of study, when a postgraduate researcher has completed their primary area of research. 

Subject to satisfactory progress, under normal circumstances, a postgraduate researcher should move into thesis awaited status at the end of their minimum period of registration. 

If a postgraduate researcher’s period of normal registration is extended beyond the end of the minimum period of registration (further fees will be payable), the end of the maximum period of registration is not affected and as a result the period available for “writing up” status is reduced.

Regulations

  • University Regulation 6.2.3(a) 
    Sets out the time limits for each research degree. The University expects that you complete the writing up of your thesis within these time limits.
  • University Regulation 7.4.3(c) 
    Sets out a student's right, in exceptional circumstances, to make an application for an extension beyond their maximum period of study. 

Find out more about extensions.

Continuation fee

When you move into thesis awaited you will need to pay a continuation fee for each academic session until you submit your thesis. The continuation fee for the 2016-17 academic session is £192 and the continuation fee for the 2017-18 academic session will be £204. This fee is to cover administrative costs and access to University resources. 

You are liable for the continuation fee as soon as you transfer to thesis awaited status. If you transfer at a time other than at the beginning of the academic session (i.e. October) you will be charged a pro rata fee until the following October. 

There will be no refund if you submit your thesis during the course of the academic session as many of the costs will have been incurred already and some will continue throughout the examination period.

Postgraduate Researchers will remain in thesis awaited status after the submission of their thesis to the conclusion of their research studies.

Members of staff

Currently, eligible members of staff will not normally be liable for the continuation fee. Members of staff who consider that they are exempt from payment of the fee should contact the Research Student Administration team at pgrstudentrecords@contacts.bham.ac.uk

Payment of continuation fee

This fee should be paid through Payments in the Finance Office.  For payment options go to the Payments website.

For queries relating to the payment of the continuation fee email the Student Fees team at studentfees@bham.ac.uk.

Please note: If a student fails to pay the fee within 14 days of receiving a final demand, they risk being excluded from the University. When a student is excluded from the University they are not entitled to advice from their supervisor on final drafts of their thesis; use University facilities; present their thesis for examination; have their thesis examined or have their degree conferred.

Access to facilities

Postgraduate researchers in thesis awaited status:

  • have access to email, computing facilities and the library
  • are not entitled to substantive supervision

Council tax

Your eligibility to receive council tax exemption may change as a result of your transfer to thesis awaited status. You are advised to contact your local council direct to check your eligibility for council tax exemption or see the latest updates on council tax updates on the Guild website

Can't find what you were looking for?

To contact the Research Student Administration team with general enquiries relating to the submission of your thesis, please submit an online enquiry.