Notice of intention to submit your thesis

 When to submit

Your thesis should be submitted (both paper copies for examiners and the electronic copy for Turnitin check) after you complete the minimum period of study and before the end of the maximum period of study for your qualification. 

For full details on minimum and maximum periods of study, please see University Regulation 6.2.3. If you are handing in the signed form, you should do so at the Aston Webb Student Hub.

Ultimately, the decision to submit must be yours. You should discuss this with your supervisor, but please remember that their advice and/or opinion are advisory only. This advice should not be taken as an indication that the final thesis will necessarily fulfil the requirements of the degree. 

Exceptionally you may be able to submit your thesis early.

 When to inform us of your submission

As it takes some time to organise the examination of your thesis, we ask that you notify us at least three months in advance of the date that you intend to submit your thesis. 

The receipt of the completed form by Research Student Administration (RSA) triggers the formal nomination of examiners for your thesis. For a variety of reasons, it can take some time to identify suitable examiners, make contact with them and obtain their agreement to act in this capacity. You may find that if you give insufficient notice of a submission there will be a delay in sending your thesis for examination.

 How to inform us of your submission

You should complete a Notice of Intention to Submit/ Resubmit a Research Degree Thesis form and forward this to your supervisor.

Your supervisor will sign to acknowledge your intended submission date and forward the form to the RSA team.

 Restricted access

One printed copy of a successful thesis will be deposited in the university’s library. A PDF or other electronic copy will also be required and will normally be made available via the University eTheses Repository. Your school/supervisor may also request a copy of your final thesis. For information on the access options for your final thesis, please see the Access Option Information (Word - 24KB).

If, exceptionally, your thesis contains confidential material and you require an embargo preventing access to any version of your thesis, you must discuss it with your supervisor and make a restricted access request at least two months before your intended submission date using the following form:

 If something has changed

If you have already submitted your Notice of Intention to Submit/Resubmit form but something has changed you should email us as soon as possible at by submitting an online enquiry.

Thesis submission events

RSA run a Thesis Submission Event twice a year which is aimed at PGRs who are due to submit their thesis in the following few months. The event will provide information on the submission process and staff from various sections of the University who are involved with the submission process will be on hand to answer any questions.

The Getting Your Thesis Ready workshop is run by the Research Skills and RSA teams and provides guidance on thesis presentation, the submission process and copyright considerations.



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