Snapshot Guide for Windows

How to Recover a File Using Snapshots/Previous Versions on the BEAR Research Data Store - Windows

To enable you to recover files from the Research Data Store, this guide explains how you can use the snapshot/previous version feature on Windows (Linux guide available here) to recover data yourself, without needing IT Services to recover data from backup tapes. Snapshots of files are usually available for 4 days e.g. if you made changes on a Friday, you could still recover the original file on the Monday after. Filenames of the snapshots will be named by the date they were created.

System Requirements

  • Windows 10, University-managed device
  • University VPN service if working off-campus
  1. Open up File Explorer.
  2. Navigate to the folder which contains the file or subfolder you would like to restore. In the example below we are trying to restore a subfolder from the Research Data Store (\\\2017\ghumraak-01):


3. Right click on the subfolder you wish to restore (Folder A in this example) and select 'Restore previous versions' from the context menu:


4. Click on the 'Previous Versions' tab in the window that pops up:


5. In the 'Folder versions' list, select the version you would like to restore. Click the 'Open' button to check out the contents to make sure it is the correct version. 


WARNING : The file or folder will replace the current version on your computer, and the replacement cannot be undone.  If you need to keep a copy of the original folder then you must rename the original folder before continuing to restore the contents. 


6. (a) You can either click on ‘Restore’ to restore the whole subfolder
     (b) You can click on 'Open' and choose the files you want to restore by selecting the file(s), clicking on your right hand mouse button and selecting 'Copy', navigate to the folder you want to copy the files to and then clicking on your right hand mouse button and selecting 'Paste'.

Further Help

If you need further help, you can contact us here.


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