New Core - Information

The College Contact for CORE is Jo Quarry, Head of Administration, ext. 44929

General Ledger Reporting - Guide

Notes on how to run GL reporting including what to do if your report is timed out.

Project Reporting - Guide

Notes from session on 15.1.20  (PDF 357kb)
Panopto Recording - you may have to log in using your ADF password.

Account Codes

In CORE codes are split into 2 categories Project (which is externally funded research) and General Ledger which is everything else including accounts such as bench fees/consultancy/bdx/school core accounts.

Research Projects

The code structure for Research project are either 5 or 7 numbers long.  Expenditure type will depend on what you are buying a list is attached.  Expenditure organisation is where you are ordering from.  School/Hub - see list

Task number denotes the funder and school you are ordering from.  If it is a single funder and single school project then the task number will always be 1.1.   I have attached a list of all the task numbers linked to each project number and which funder and school it relates to.

They are called POET codes for research funding.
Project - your grant number, Organisation Expenditure, Expenditure Type, Task Number

NON-RESEARCH CODES (General Ledger codes)

Your Operations Manager can help with these.  There is a code converter you can use to map your old code to the new.  NOTE:  it might be a little bit out of date.

Code converter
List of Analysis codes - Segment 2 (the old element 1)
Simple Guide to new codes for ordering and expenses
Buying tips - how not to get your requisitions rejected

For a full list of category codes please see canvas.

Recruiting - Guide to Recruitment and Taleo

See College Post Approval Group for recruitment guidance.

Accessing New Core off campus 

If you want to access New Core off campus you need to be set up on the Remote Access Service.  See the link below for how to do this.

For Worktribe queries – the super users are below, please contact them directly:

Victoria Cabrera-Sharp (RDM)
Helen Lambert (RF PSY)
Sally Brajkovich (RF GEES)
Jasmine Penny (RF BIO)
Danielle Cardon (RF SERS) – not in post until 24th June
Christine Deacon (RFA)
Ella Tebay (RSA)


Professional Services