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Receipting orders in Core

Once delivered, you may need to acknowledge receipt of items in Core to ensure grant finances are kept up to date. See Core training guidance on how to receipt goods, which can be found on the 'Requisitioning training page'. You will need to scroll down to 'receipting'.


The College operates a ‘binless’ paper recycling scheme for non-confidential waste thus, providing staff with a recycling scheme to reduce the amount of waste being sent to landfill.

Recycling sub-stations are available in various locations around the Medical School, including one in the Staff Common room to offer the recycling of: cans, plastic, paper and cardboard.

Environmental Services 


'iCite' is the University's referencing system where you can learn the why, the what and the how of referencing. Go to iCite for more information on how to reference correctly, reference management software, and sources of help and support.

Remote Access

Remote Access allows you to do your work and access your University data from anywhere. To set up Remote Access, please follow the steps in the Remote Access Service: Introduction.


Researchfish is the system by which you report your research findings to funders. Researchfish is currently used by many public and charitable research funding agencies (including the UK Research Councils, the BHF, Arthritis Research UK, Cancer Research UK, and NIHR). Further information is available here.

Research Grant Applications

The Research Development and Support Team of the Research and Knowledge Transfer Office provides strategic input and support for the identification of funding opportunities, preparing research applications (including project budgets and scheme specific documents), approvals, implementation and management processes.

The "Intention to Submit" document is an obligatory requirement for submitting a research grant.  Please notify the Research Development and Support team through their email address (stated below), making sure to include an “MDS” or Institute acronym tag in the email subject. 

Your Research facilitator will be able to guide you through the internal and external processes for submission of research applications. The Research Development and Support Team have internal deadlines for management of projects to allow for internal sign-offs to be completed. 

To obtain a salary costing for your grant application, you should contact the Research Development and Support Team. 

To contact the Research Development and Support Team - researchsupport@contacts.bham.ac.uk 
To contact the Birmingham Clinical Trials Unit - bctu@contacts.bham.ac.uk
To contact BMSU - bmsu@contacts.bham.ac.uk

Research Grant Management

Your new starter induction pack should provide details of your finance contacts.  Alternatively, please contact your Institute Management Team who will provide you with the names names of your local MDS Finance Administrator and also the name of your Research Services Support Administrator, who will help you to manage your grant.

Room Booking

University-managed Rooms:

Web Room Booking (link only available on campus) is an online room booking service, which allows staff to book centrally-managed space for non-teaching events (e.g. events which are not linked to a module). It is integrated with the Common Timetabling System.

To check availability of rooms:

Before contacting any of the staff named below, please check availability on the room calendars in Outlook (in Outlook switch to calendar view – click on folder list icon [below tasks on bottom left of screen], scroll to bottom of menu and click on '+' sign to open public folders/all public folders, then navigate to the required area).

Contacts to book rooms in the following areas:
  • Centre for Professional Development (CPD)
    To book a room in the CPD (subject to a fee) email your request to: med-cpdbookings@contacts.bham.ac.uk. Please note any booking of the CPD will need to be paid for by raising a PORD (instructions for completing PORD available here).
  • Medical School 
    All Medical School rooms can be booked via the Web Room Booking (link only available on campus). If further assistance is required with rooms in the Medical School email your request to: MED-timetabling@bham.ac.uk.
  • Occupational & Environmental Medicine
    IOEM small seminar and large seminar rooms can be booked  by emailing Kevin Shepherd.
  • Public Health
    Rooms G03, G04, G05, G09a and Room 113 can be booked by emailing Kevin Shepherd
  • School of Dentistry
    To book any available rooms at the School of Dentistry, please contact bdhroombookings@contacts.bham.ac.uk.
  • The Murray Learning Centre
    There are four meeting rooms available on the second floor, 221, 223, 224 and 226. These can be booked through Kevin Shepherd.
  • Biosciences (IMI) Rooms
    Bookings should be made via any of the following personnel: Leah Thompson or Jessica Heaven.
  • Institute for Biomedical Research (IBR)
    IBR room bookings (including IBR West) should be made via Nadene Bryan or Diane O'Reilly (it is recommended to email both with your booking).
  • Institute for Translational Medicine (ITM)
    ITM rooms can be booked by sending an email to Institute for Translational Medicine (ITM) Reception via itmenquiries@contacts.bham.ac.uk further information can be found in the ITM Room Booking Guide.  N.B. The ITM only books out the Cafe room for a full day, not by the hour.
  • QEH Education Centre Room Bookings
    These can only booked by staff with a UHB desktop from the UHB staff webpage, under departments. To book a room within the QEH Education Centre please complete the request form and send to ECBookings.QEH@uhb.nhs.uk. Should you need to book catering for a meeting in the QEH, please complete both a QEHB catering form and a UoB PORD and email the QEHB form to cateringhospitalityrequests@uhb.nhs.uk, email both forms to colmds-orders@contacts.bham.ac.uk.
  • QEH Meeting Room within the UBRL
    The large meeting room within the UBRL can be booked via Rachel Dearn.

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Professional Services