Funders and open access

Please note: applications for use of the University's Gold open access funds are governed by the University Open Access Fund Policy (DOCX - 271 KB)UKRI funded authors in particular should familiarise themselves to this policy before requesting OA funds centrally.

As of 1 October 2020 the Charities Open Access Fund (COAF) block grant referenced in the policy has been disbanded, please check our update about this change for further information.

Many funders require funded published outputs to be made open access. 

Find more information about individual funder requirements below. Always check the terms and conditions of your own grant to ensure compliance.

In addition, HEFCE now requires all published articles and proceedings submitted to the REF to be made open access.

Funder open access policies (updated October 2020)

UK Research and Innovation (UKRI) - formerly Research Councils UK (RCUK)

The UKRI policy on open access  applies to:

  • Any peer-reviewed published journal article or peer-reviewed published conference paper/proceeding submitted for publication after 1 April 2013.
  • Peer-reviewed publications fully or partially funded by UKRI/RCUK.
  • Future, current and ceased UKRI/RCUK grants.

How do I comply?

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

  • You are required to include funding information within the acknowledgement section of the paper. 
  • If applicable, you are required to include a statement on how underlying research materials, such as data, samples or models, can be accessed.

'Gold' open access

Please view the University's UKRI open access block grant information to check if you are eligible for 'gold' OA and to make an application for funding.

'Green' open access

UKRI permits 'green' OA with a six-month embargo for STEM subjects, and 12 months for SSH. (If funds are not available for Gold, embargos of 12 and 24 months respectively are acceptable)

  1. To go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance.
    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
  2. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.
  3. Once deposited, the Library Services open access team will check and validate your deposit and apply any embargo required by the publisher as necessary.

UKRI includes

  • Arts and Humanities Research Council (AHRC)
  • Biotechnology and BioSciences Research Council (BBSRC)
  • Economic and Social Science Research Council (ESRC)
  • Engineering and Physical Sciences Research Council (EPSRC)
  • Medical Research Council (MRC)
  • Natural Environment Research Council (NERC)
  • Science and Technology Facilities Council (STFC)
  • National Centre for the Replacement Refinement and Reduction of Animals in Research (NC3Rs)

UKRI - eligibility criteria for 'Gold' open access

More information

Charity Open Access Fund (COAF) - disbanded as of 1 October 2020

The Charity Open Access Fund (COAF) was a partnership between several UK medical funders to enable free and unrestricted access to the published outputs of funded research.

COAF partner charities

  • Versus Arthritis (formerly Arthritis Research UK) 
  • Blood Cancer UK (formerly Bloodwise)
  • British Heart Foundation
  • Cancer Research UK
  • Parkinson's UK
  • Wellcome Trust

COAF was established 2014, but has been disbanded as of 1 October 2020. This is a consequence of diverging Open Access Policies from 1 January 2021 and in particular the new Plan S aligned OA policy being adopted by Wellcome Trust. Check the individual funder policy from 1 October 2020 to ensure compliance - all updated funder policies are included on this page.

More information

Blood Cancer UK - formerly Bloodwise (updated October 2020)

The Blood Cancer UK OA policy has not been updated to cover the end of COAF, however the funder has indicated that there is no change in their policy and that OA funds will be paid as part of grant funds or on a case by case basis.

The Blood Cancer UK OA policy applies to:

  • Original research articles acknowledging Blood Cancer UK funding

  • Peer-reviewed publications fully or partially funded by Blood Cancer UK

How do I comply?

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

  • Blood Cancer UK require electronic copies of any original research papers that have been accepted for publication in a peer reviewed journal to be made available through Europe PubMed Central (Europe PMC) as soon as possible and, in any event, within six months of the journal publisher's official date of final publication.

  • You are required to include funding information within the acknowledgement section of the paper. 

  • If applicable, you are required to include a statement on how underlying research materials, such as data, samples or models, can be accessed.

'Green' open access

Blood Cancer UK permits 'green' OA with a six-month embargo.

  1. Check your publishers’ policy regarding 'green' open access self-archiving, by checking Sherpa Romeo.

    • You can also check if the publisher's self-archiving policy is compatible with Blood Cancer UK using Sherpa FACT.
  2. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.
  3. Ensure that your publisher has deposited to Europe PMC, or that you have deposited within six months of publication.

If your publisher is uncompliant with 'green' OA, you will need to contact Blood Cancer UK research@bloodcancer.org.uk to apply for an exception to the six-month embargo or gold OA funding.

'Gold' open access

Gold OA is paid by Blood Cancer UK directly as part of grant funds or on a case by case basis subject to approval.

Please note, that as Charities Open Access Fund has now disbanded, Library Services will no longer be able to administer or fund APC payments for this charity. Going forward, Blood Cancer UK will encourage grant applicants to include open access costs within their research grant applications. 

  1. To request 'gold' OA to be paid through Blood Cancer UK, you will need to contact them directly research@bloodcancer.org.uk.   

  2. If 'gold' open access is approved by the funder, the output should be published with a Creative Commons Attribution Licence (CC-BY).

  3. Your chosen publisher may also have a membership scheme with the University to reduce the work flow for 'gold' OA submission.

On publication, you are also encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

More information

British Heart Foundation (updated October 2020)

The British Heart Foundation open access policy applies to:

  • Any published research outputs submitted for publication after 1 October 2020.
  • Peer-reviewed publications fully or partially funded by British Heart Foundation.
  • British Heart Foundation require electronic copies of any original research papers that have been accepted for publication in a peer reviewed journal to be made available through Europe PubMed Central (Europe PMC) as soon as possible and, in any event, within six months of the journal publisher's official date of final publication.

How do I comply?

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

  • You are required to include funding information within the acknowledgement section of the paper. 
  • If applicable, you are required to include a statement on how underlying research materials, such as data, samples or models, can be accessed.

'Green' open access

British Heart Foundation permits 'green' OA with a six-month embargo 

  1. Check your publishers policy regarding 'green' open access self-archiving, by checking Sherpa Romeo.
    • You can also check if the publisher's self-archiving policy is compatible with British Heart Foundation using Sherpa FACT.
  2. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance.
    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.
  3. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.
  4. Ensure that your publisher has deposited to Europe PMC, or that you have deposited within 6 months of publication.
  • If your publisher is uncompliant with 'green' OA, you will need to choose the 'gold' OA route.
  • If neither the 'green' or 'gold' route is compliant you will need to contact British Heart Foundation research@bhf.org.uk for further guidance and you may need to publish elsewhere.

'Gold' open access

You are able to apply for 'gold' OA through the University APC request form.

  1. If choosing 'gold' OA, the Article Processing Charge (APC) to the publisher is paid by the University through the British Heart Foundation block grant.
    • The block grant is only available to cover APCs, any additional costs (page, colour charges) must be paid by the department. For more information about this please contact the team.
  2. If choosing 'gold' open access, the output should be published with a Creative Commons Attribution Licence (CC-BY).
  3. Your chosen publisher may have a membership scheme with the University to reduce the work flow for 'gold' OA submission.
  4. On publication, you are also encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

More information

Cancer Research UK (updated October 2020)

The Cancer Research UK open access policy applies to:

  • Any published research outputs submitted for publication after 1 October 2020.

  • Peer-reviewed publications fully or partially funded by Cancer Research UK.

  • Cancer Research UK require electronic copies of any original research papers that have been accepted for publication in a peer reviewed journal to be made available through Europe PubMed Central (Europe PMC) as soon as possible and, in any event, within six months of the journal publisher's official date of final publication.

How do I comply?

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

  • You are required to include funding information within the acknowledgement section of the paper. 

  • If applicable, you are required to include a statement on how underlying research materials, such as data, samples or models, can be accessed.

'Green' open access

Cancer Research UK permits 'green' OA with a six-month embargo 

  1. Check your publishers’ policy regarding 'green' open access self-archiving, by checking Sherpa Romeo.

    • You can also check if the publisher's self-archiving policy is compatible with Cancer Research UK using Sherpa FACT.
  2. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.
  3. Ensure that your publisher has deposited to Europe PMC, or that you have deposited within six months of publication.

  • If your publisher is uncompliant with 'green' OA, you will need to choose the 'gold' OA route.

  • If neither the 'green' or 'gold' route is compliant you will need to contact Cancer Research UK policies@cancer.org.uk for further guidance and you may need to publish elsewhere.

'Gold' open access

You are able to apply for 'gold' OA through the University APC request form.

  1. If choosing 'gold' OA, the Article Processing Charge (APC) to the publisher is paid by the University through the Cancer Research UK block grant.

    • The block grant is only available to cover APCs, any additional costs (page, colour charges) must be paid by the department. For more information about this please contact the team.
  2. If choosing 'gold' open access, the output should be published with a Creative Commons Attribution Licence (CC-BY).

  3. Your chosen publisher may have a membership scheme with the University to reduce the work flow for 'gold' OA submission. On publication, you are also encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

More information

Chief Scientist Office (CSO)

CSO open access policy

Since 2006 CSO Standard Conditions of Grant (for project and all personal awards) has required researchers to make the papers published as a result of CSO funded research publicly available within six months of the date of publication (clause 13.7). 

Any CSO funded research must also be made freely accessible via PMC and Europe PMC.

How do I comply ?

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

'Green' open access

CSO permits 'green' OA with a six-month embargo.

  1. Check your publishers’ policy regarding 'green' open access self-archiving, by checking Sherpa Romeo.

  2. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    If your publisher is uncompliant with 'green' OA, you will need to choose the 'gold' OA route.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher. 

'Gold' open access

You can apply to CSO for up to £2000 towards the costs of 'gold' open access publishing of a paper arising from CSO funded research project.

Such applications are only valid up to twelve months after acceptance of the final report and should be made after the paper has been accepted for publication.

  1. You should apply to CSO using Form 6a.
  2. On publication, you are also encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

More information

 Department for International Development

DFID research open and enhanced access policy 

The Department for International Development (DFID) requires researchers to make peer reviewed journal articles open access.

If data enters the public domain ahead of publication, (e.g. as a conference or working paper), it is to be made available for DFID use. This is to counter the time lag between initial paper submission and final publication.

The policy also covers: reports and other written materials; books and book chapters; datasets; video, audio and images; websites; and computer software. For more information about compliance please check the DFID policy.

How do I comply?

You must make your any peer reviewed journal articles open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

  • You must deposit metadata for all research outputs in R4D on publication or before, and include a link to an online digital version of the output or to a site from where a digital or hard copy version may be obtained.
  • You are required to use the following acknowledgement with all written outputs and associated metadata: ‘This work was supported by the UK Department for International Development [insert project title and Aries number]’. A statement on how to access original datasets must also be added.

'Green' open access

DFID permits 'green' OA with a six-month embargo.

  1. If your chosen publisher or journal does not offer a ‘gold’ OA option, you are required to make available in R4D the accepted version (after peer-review, before final formatting) of the research paper within six months of first publication.
    • If your chosen publisher has an embargo longer than six months, it will have to be agreed by DFID as an exemption.
  2. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    If your publisher is uncompliant with 'green' OA, you will need to choose the 'gold' OA route.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.

'Gold' open access

DFID will include the cost of APCs in the overall project budget, and expect authors to follow the ‘gold’ route whenever it is available.

  1. If choosing 'gold' open access, you are encouraged to publish with a Creative Commons Attribution Licence (CC-BY). On publication, you are encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

More information

 European Commission FP7

The Commission strategy is to develop and implement open access to research results from projects funded by the EU Research Framework Programmes, including FP7.

Open access requirements are based on a balanced support to both 'green' open access (immediate or delayed open access that is provided through self-archiving) and 'gold' open access (immediate open access that is provided by a publisher).

How do I comply?

FP7 grant recipients in seven areas (energy, environment, health, information and communication technologies [only cognitive systems, interaction, and robotics], research infrastructures [only e-infrastructures], science in society, and socioeconomic sciences and humanities) are expected to:

  • Make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

'Green' open access

EC FP7 permits 'green' OA with a six-month embargo for STEM subjects (health, energy, environment, information and communication technologies, research infrastructures), and 12 months for SSH (science in society, socioeconomic sciences and humanities) after publication.

  1. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    If your publisher is uncompliant with 'green' OA, you will need to choose the 'gold' OA route.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.

'Gold' open access

In the Seventh Framework Programme (FP7), 'gold' open access fees (i.e. 'open access publishing' and 'author pays' fees) are eligible for reimbursement.

  1. Details can be found in the FP7 model Grant Agreement, article II.16.4 'other activities'.

  2. On publication, you are encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE

More information

European Commission Horizon 2020

The Commission strategy is to develop and implement open access to research results from projects funded by the EU Research Framework Programmes, including Horizon 2020.

Open access to scientific publications and research data in Horizon 2020

Open access requirements are based on a balanced support to both 'green' open access (immediate or delayed open access that is provided through self-archiving) and 'gold' open access (immediate open access that is provided by a publisher).

How do I comply?

Under Horizon 2020, you must ensure open access to all peer-reviewed scientific publications relating to its results. The detailed legal requirements on open access to publications are contained in article 29.2 of the Model Grant Agreement

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

You must make the bibliographic metadata immediately available as open access in the University of Birmingham Research Archive (UBIRA) using PURE, including:

  • the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"]

  • the name of the action, acronym and grant number

  • the publication date

  • length of embargo period if applicable

  • a persistent identifier

'Green' open access

EC Horizon 2020 permits 'green' OA with a six-month embargo for STEM subjects and 12 months for SSH after publication.

  1. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.
  2. If your publisher is uncompliant with 'green' OA, you will need to choose the 'gold' OA route.

'Gold' open access

The Article Processing Charges (APCs) for 'gold' open access incurred by beneficiaries are eligible for reimbursement during the duration of the project.

  1. Details can be found in the Model Grant Agreement (see article 6.2.D.3). 

  2. On publication, you are encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

The cost of 'gold' open access publications incurred after the end of projects is not eligible for reimbursement via the budget of the specific action.

However, at the beginning of Horizon 2020, a mechanism will be piloted for also dealing with open access publication charges incurred after the end of grant agreements with the Commission. This pilot is supported via 2014-15 European Research Infrastructures Work Programme (e-Infrastructures part, topic EINFRA-2-2014 – e-Infrastructure for Open Access).

Details of this pilot will become available in 2014-15.

Open research data

Horizon 2020 has introduced an open research data pilot, which aims to improve and maximise access to and re-use of research data generated by projects.

  • The legal requirements for projects participating in this pilot are contained in the optional article 29.3 of the Model Grant Agreement.

  • Other relevant information, such as the scope of the pilot, is provided in the introduction to the Horizon 2020 Work Programme.

  • The pilot will be monitored throughout Horizon 2020 with a view to further developing EC policy on open research.

More information

 Leverhulme Trust

Leverhulme Trust open access policy 

The Leverhulme Trust does not require either mandatory archiving, or open access publication for research outputs. However you are permitted to include open access charges as an expense.

  • OA charges should be included either within the 25% associated costs allowable on Research Project Grants and Research Programme Grants or within the research expenses category for Fellowships.

  • OA charges should only be incurred during the period of a Leverhulme award, rather than being built into a budget but with anticipated expenditure after the research and award has concluded.

  • If OA costs are not incurred during the life of the grant, the funds cannot be switched to any other budget heading, and must be returned to the Trust.

You can make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

More information

Parkinson's UK (updated October 2020)

The Parkinson's UK open access policy applies to:

  • Original research articles acknowledging Parkinson's UK funding

  • Peer-reviewed publications fully or partially funded by Parkinson's UK

How do I comply?

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

  • Parkinson's UK require electronic copies of any original research papers that have been accepted for publication in a peer reviewed journal to be made available through Europe PubMed Central (Europe PMC) as soon as possible and, in any event, within six months of the journal publisher's official date of final publication. 

  • You are required to include funding information within the acknowledgement section of the paper. 

  • If applicable, you are required to include a statement on how underlying research materials, such as data, samples or models, can be accessed.

'Green' open access

Parkinson's UK permits 'green' OA with a six-month embargo.

  1. Check your publishers’ policy regarding 'green' open access self-archiving, by checking Sherpa Romeo.

    • You can also check if the publisher's self-archiving policy is compatible with Parkinson's UK using Sherpa FACT.
  2. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.
  3. Ensure that your publisher has deposited to Europe PMC, or that you have deposited within six months of publication.

If your publisher is uncompliant with 'green' OA, you will need to contact Parkinson's UK researchapplications@parkinsons.org.uk  to apply for an exception to the six-month embargo or gold OA funding.

'Gold' open access

Gold OA is paid by Parkinson's UK directly as part of grant funds or on a case by case basis subject to approval.

Please note, that as Charities Open Access Fund has now disbanded, Library Services will no longer be able to administer or fund APC payments for this charity. Going forward, Parkinson's UK will encourage grant applicants to include open access costs within their research grant applications. 

  1. To request 'gold' OA to be paid through Parkinson's UK, you will need to contact them directly researchapplications@parkinsons.org.uk 

  2. If 'gold' open access is approved by the funder, the output should be published with a Creative Commons Attribution Licence (CC-BY).

  3. Your chosen publisher may also have a membership scheme with the University to reduce the work flow for 'gold' OA submission.

On publication, you are also encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

More information

Versus Arthritis (updated October 2020)

The Versus Arthritis open access policy applies to:

  • Original research articles acknowledging Versus Arthritis funding

  • Peer-reviewed publications fully or partially funded by Versus Arthritis

How do I comply?

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

  • Versus Arthritis require electronic copies of any original research papers that have been accepted for publication in a peer reviewed journal to be made available through Europe PubMed Central (Europe PMC) as soon as possible and, in any event, within six months of the journal publisher's official date of final publication. 

  • You are required to include funding information within the acknowledgement section of the paper. 

  • If applicable, you are required to include a statement on how underlying research materials, such as data, samples or models, can be accessed.

'Green' open access

Versus Arthritis permits 'green' OA with a six-month embargo.

  1. Check your publishers’ policy regarding 'green' open access self-archiving, by checking Sherpa Romeo.

    • You can also check if the publisher's self-archiving policy is compatible with Versus Arthritis using Sherpa FACT.
  2. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance. Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.
  3. Ensure that your publisher has deposited to Europe PMC, or that you have deposited within six months of publication.

  • If your publisher is uncompliant with 'green' OA, you will need to contact Versus Arthritis research@versusarthritis.org  to apply for an exception to the six-month embargo or gold OA funding.

'Gold' open access

From 1 October 2020, authors requiring support to publish articles resulting from work funded by Versus Arthritis should apply directly to Versus Arthritis via Grant Tracker on a case by case basis subject to approval.

Please note, that as Charities Open Access Fund has now disbanded, Library Services will no longer be able to administer or fund APC payments for this charity. 

  1. To request 'gold' OA authors should apply directly to Versus Arthritis via Grant Tracker.

  2. If 'gold' open access is approved by the funder, the output should be published with a Creative Commons Attribution Licence (CC-BY). Your chosen publisher may also have a membership scheme with the University to reduce the work flow for 'gold' OA submission.

On publication, you are also encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

For more information

Wellcome Trust (updated October 2020)

From 1 January 2021, the Wellcome Trust open access policy is changing. In alignment with Plan S, the new open access policy will require all research articles which arise from Wellcome funding to be:

  • made freely available at the time of publication

  • openly licenced

Until 1 January 2021, researchers must continue to comply with the current policy.

The Wellcome Trust open access policy applies to:

  • Any published research outputs submitted for publication up to 31 December 2020.

  • Peer-reviewed publications fully or partially funded by Wellcome Trust.

  • Wellcome Trust require electronic copies of any original research papers that have been accepted for publication in a peer reviewed journal to be made available through Europe PubMed Central (Europe PMC) as soon as possible and, in any event, within six months of the journal publisher's official date of final publication.

How do I comply?

You must make your work open access via the 'green' route (self-archiving for free) or via the 'gold' route (paid open access).

  • You are required to include funding information within the acknowledgement section of the paper. 

  • If applicable, you are required to include a statement on how underlying research materials, such as data, samples or models, can be accessed.

'Green' open access

The Wellcome Trust permits 'green' OA with a six-month embargo 

  1. Check your publishers’ policy regarding 'green' open access self-archiving, by checking Sherpa Romeo.

    • You can also check if the publisher's self-archiving policy is compatible with Wellcome Trust using Sherpa FACT.
  2. If you are able to go 'green' OA, deposit the accepted version of your publication (PDF format), into UBIRA using Pure immediately on acceptance.Ensure your publication is linked to the grant using the ‘Projects’ link in PURE.

    • The accepted version is also known as the authors final manuscript, or post print.
    • It is the version after peer review and before final publisher formatting or copy-editing.
    • Add an embargo to the document, if required by the publisher.
  3. Ensure that your publisher has deposited to Europe PMC, or that you have deposited within six months of publication.

If your publisher is uncompliant with 'green' OA, you will need to choose the 'gold' OA route. 

If neither the 'green' or 'gold' route is compliant you will need to contact Wellcome Trust openaccess@wellcome.ac.uk for further guidance and you may need to publish elsewhere.

'Gold' open access

You are able to apply for 'gold' OA through the University APC request form.

  1. If choosing 'gold' OA, the Article Processing Charge (APC) to the publisher is paid by the University through the Wellcome Trust block grant.

    • The block grant is only available to cover APCs, any additional costs (page, colour charges) must be paid by the department. For more information about this please contact the team.
    • You are not permitted to pay for an APC through your Wellcome Trust grant.
  2. If choosing 'gold' open access, the output should be published with a Creative Commons Attribution Licence (CC-BY).

  3. Your chosen publisher may have a membership scheme with the University to reduce the work flow for 'gold' OA submission. On publication, you are also encouraged by the University to deposit a copy of the final PDF of your 'gold' OA publication into University of Birmingham Research Archive (UBIRA), using PURE.

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