Evidence Guidance

The University is committed to being an inclusive learning environment where anticipatory adjustments are made wherever possible. However, this is a long-term process and many students still require individualised disability-related reasonable adjustments.

In order to receive reasonable adjustments, you need to register with our service and provide appropriate evidence. We need to ensure that any recommended adjustments are appropriate and will prevent you being at a disadvantage in terms of your academic performance compared with other students .

If our service holds relevant and up-to-date evidence of your disability or learning difficulty, your department should not need to request additional evidence.

If you have any queries about your evidence, please contact us at disability@contacts.bham.ac.uk  or come to our drop-in.

Specific Learning Difficulties

We require documentary evidence that was produced after the age of 16, uses appropriate adult tests and gives a clear diagnosis. Please note, a JCQ Form 8 is insufficient. For further details see the guidelines below.

Suitable Tests for the Assessment of Specific Learning Difficulties in Higher Education (SpLD Assessment Standards Committee 2014).

It is your responsibility to obtain appropriate evidence, as this is necessary for exam accommodations and any other reasonable adjustments. Recommendations for exam accommodations will be made by a Learning Support Adviser and may not replicate those received in the past.

Please contact us at learning-support@contacts.bham.ac.uk if you have any queries about your evidence.

Please also review our Accessing Support guidelines for more information.

Any other disability, physical or mental health condition

You may already have some medical evidence which will show that you are eligible for registering with our service, for example Disabled Students’ Allowances report or a GP or consultant’s letter which clearly states a long-term diagnosis. Appointment letters are not sufficient. Please attach your evidence to your registration form or email it to us separately. You may be asked for more evidence if clarification is needed. Please note that some GPs charge for writing evidence letters and you are liable to pay this fee.

If you do not already have appropriate evidence, we advise you to obtain a letter which shows you are disabled under the definition of the Equality Act 2010 (see below). This is so that you can use the same letter to apply for Disabled Students’ Allowances.

A person is disabled under the Equality Act 2010 if they have a physical or mental impairment that has a ‘substantial’ and ‘long-term’ negative effect on their ability to do normal daily activities (this includes study-related activities). 

‘Substantial’ is more than minor or trivial – e.g. it takes much longer than it usually would to complete a daily task like getting dressed.

‘Long-term’ means that it may well last for 12 months or more, although conditions where the impact fluctuates, such as depression or fibromyalgia, are also likely to be covered.

The impact of impairment or disability should be described as if it was not treated by medication, therapy or other care and lifestyle management.

It is helpful for the medical evidence to include:

  • Diagnosis
  • Likely duration of the disability / health condition.
  • Whether the condition is fluctuating.
  • Possible effects of the disability on learning / attendance at University etc (as if condition was untreated)
  • Any impact on day-to-day activities (as if condition was untreated).

If possible identify whether the condition affects:

  • Concentration or memory
  • Motivation
  • Reading / writing for long periods
  • Use of computers
  • Ability to walk any distance
  • Whether medication may have side effects that may impact on learning, e.g. sleep disturbance, fatigue in the mornings etc.


If you are registering with us solely for on-campus parking, we require a letter from your GP/consultant which clearly states that you would benefit from on-campus parking, with the reasons why, e.g. you have difficulty walking more than 100 metres. Your evidence will then be reviewed by 2 members of staff before any recommendation is made.

If you are a blue badge holder, you do not need to provide additional evidence for parking purposes.

Exam adjustments

If you are registering with us solely for exam accommodations, we require a letter from your GP/consultant which follows the guidelines above and clearly states you would benefit from exam adjustments. Any recommendations for exam aadjustments will be made by a Disability Adviser and may not replicate what you have received in the past.