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Taught Programme and Module Assessment

The University Code of Practice on Taught Programme and Module Assessment can be found here: http://www.birmingham.ac.uk/Documents/university/legal/taught-programme-module-assess.pdf.

Telephones

Dial 9 for an outside line. 
Dial 0 to contact switchboard. 

Contact numbers for all staff can be found on the intranet - please log in using your normal UoB username and password.

To change your voicemail message dial 47775 from your own extension and follow the instructions (you will also need the access password for your phone). 

To set up new voicemail facilities (i.e. on a new phone/phoneline) dial 47777; key #1, your telephone number followed by a password. The default password is 9876.  

To access your voicemail or check messages from an external phone line, dial 0121 414 7775 and follow the instructions.

Further details on how to use your phone's various features.

Manuals for the use of specific handsets are available via the Telecoms intranet site.

Trust Telephone Systems

To call University (number will end 4 or 5 ****) – dial 9 7600 4 or 5 ****

To call Trust: key in extension number only – usually 1****

To Bleep someone in Trust only-

  • Dial 88
  • Enter the bleep number, followed by the extension you want the bleep holder to reply to, then #
  • Wait for the announcements: "Your call is being processed, please wait", followed by: "Paging request accepted, replace your handset"
  • Replace the handset

Telephones Messages

  • To check if there are messages, dial 7500
  • Picking up other phone:
  • To pick up each other’s extension:  **3
  • International calls - Dial 0 for Trust switchboard, ask them to dial for you

Training

The following courses are mandatory and you need to ensure you attend and complete them within the required timeframe. They will be discussed as part of your Probationary/PDR objectives:

  • Data Protection (Canvas course) - first week of employment
  • Equality and Diversity - first week of employment (new staff will automatically be sent the link as part of their induction. If you do not receive this, contact POD inquiries x44606)
  • Recruitment and Selection - within first month
  • Integrated Health and Safety (mandatory for all lab staff) - check with Lab Manager
  • Fire safety training (mandatory for all staff)
  • Immigration compliance - check with your Institute Immigration Champion as to the next available course
  • Performance and Development Review (PDR) if undertaking staff PDR
  • Probationary Personal Development Plan (PPDP) if undertaking staff PPDP
  • Clinical Research Governance Training / GCP if undertaking clinical trials

For further training opportunities, see Staff Development.

Transporting Hazardous Materials

University Policy, (https://intranet.birmingham.ac.uk/hr/documents/public/hsu/hsupolicy/Biosafety-Policy-
2014.pdf) National and International Regulations require appropriate safety measures are taken to ensure
containment during the transportation of biological and chemical substances and that current packaging and
labelling requirements are met.

To ensure compliance with Legislation and University Policy there are four stages involved in the transport of
infectious substances, biological specimens, hazardous chemicals and related materials:

  • Classification
  • Packaging
  • Labelling
  • Associated paperwork (waybills, airway bills)

All packages containing anything other than documents has to be signed off by a shipping adviser otherwise the courier company will not take it.

Correct packaging is now available in both MDS stores and has no additional surcharge added. A contact name and account code for recharging purposes will be required. The packaging isn’t intended to replace any packaging for clinical trial samples which is already supplied as part of the trial.

The full Policy and Guidance on the Safe Transport of Infectious Substances, Biological Specimens and Related Materials outside the College can be found here, along with Proforma Invoice and Sign Off Sheet.

If further advice is required, contact Carol Benahm (c.a.benham@bham.ac.uk; x46917), Technical Manager MDS, or your Local Geographical Lab Manager.

Travel (Commuting)

As part of the University’s sustainable action plan, we offer a range of travel discounts and actively encourage the use of public transport. If you use public transport to travel to work, the University will buy a West Midlands Travel or Centro annual season ticket on your behalf, and recover the cost through deductions in your pay, from which you can make a considerable saving. See Bus and Rail Season Tickets.

The University is keen to encourage people to cycle to work, and we offer a range of benefits and special offers for cyclists through our partnership with Cyclescheme.

Travel Booking System

All travel and hotel bookings must be made using Key Travel, unless you have received approval from your Institute Manager to book using other methods.

There will be a number of Key Travel bookers on your floor, these are usually UoB administrative staff, technical staff or laboratory managers. A travel booker can arrange air travel, hotels and rail tickets via Key Travel’s online booking system and electronic payment method without the need for purchase orders or purchase card. However, anyone can contact Key Travel if they wish to make enquiries or bookings by using the 24 hour telephone helpline for Key Travel, 0845 1220102 or 0207 8439602. You will need to provide the grant code to confirm the booking.

N.B. when payment will be made by an external source, you are not required to go through this system.

Cheaper quotes

If you are able to find your travel or accommodation at a price considerably cheaper than quoted by Key Travel, please discuss with Key Travel as they have agreed to price match, where possible. Otherwise, please contact your Institute Manager before making any bookings.

Booking travel for visiting guests

For visiting guests who require you to book their travel, you may wish to send them a travel booking for external visiting guests form for completion. It is very important that all guests are also sent a Visa Assessment Form to complete and return (see International Visitors for further information on this).

Becoming a Key Travel booker

If you wish to be set up as a travel booker, please email your Institute Manager who will deal with the request. This process normally takes 10 working days. 

 

Travel Fund

See Conference Funds.

Travel Insurance

It is essential to book UoB travel insurance once you have completed your travel booking. Do not assume your personal travel policy also includes business cover.

If you or the member of staff(s) that you are supporting travels abroad on University business or takes a business flight within the UK, it is ESSENTIAL that you complete the online travel insurance application form on their behalf.

There is a series of online forms which must be completed before the trip commences for the insurance cover to be available. Please ensure that you complete these forms for their protection and safety.

There is a Travel Cover Summary provided by the policy, which can be downloaded. This should be taken by each traveller on the trip abroad and contains important information of who to contact in a medical emergency and the policy certificate reference number. This is compulsory, not optional. 

It is important that we the University know when staff and students are travelling abroad and so registration is required even if funding is coming from an external source or an external insurance policy is being used.

Travel - VISAs

ETA visa for Canada

The ETA is a recent process which Canada has put in place; an ETA visa is required for a transit via Canada for nationalities which are eligible. Both UK and Italian Nationals are eligible to apply.

This has to be applied for before travel and the travellers require to have the newer biometric passport.

Turnitin

Turnitin is an online plagiarism detection system, which can be used to scan thesis submissions within WebCT.

PGR students will need to submit an electronic version of their thesis via WebCT to Turnitin.

Click here to access Instruction for electronic thesis submission and how to view originality reports (PGR supervisors).

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