Timetabling and Space Management Policy

Please note - This policy is currently under review.


This document is intended to increase awareness and shared understanding of:

  • Timetabling and space management policy and practices
  • Constraints on timetabling and space allocation
  • Changes to policy and practices arising from, or required to facilitate, the Integrated Timetabling and Space Management Project (ITSMP)
  • Roles and responsibilities relating to timetabling and space management
  • Terminology and vocabulary relating to timetabling and space related processes


This document outlines University policy, procedures, roles and responsibilities in relation to the following areas of activity:

  • Production of the University teaching timetable
  • Allocation of teaching space to teaching and non-teaching events
  • Management and support of teaching space
  • Provision and quality of teaching space


The guiding principles of the policy are to:

  • Ensure that timetabling and teaching space at the University are managed in a way that effectively supports University learning and teaching
  • Support the move to a more unified approach to timetabling and space management
  • Provide guidance to all staff involved in the production of the University's timetable and the management of teaching space
  • Support the principles of the Learning Spaces Strategy, ensuring that learning environments are appropriate, sustainable, innovative, and supported by high quality management and services
  • Optimise the utilisation of University teaching space
  • Ensure that both students and staff are provided with a distinctive, high quality learning environment


The policy will be reviewed annually, however if you have any comments or queries at any time please contact Rhia Malik, Assistant Director (Timetabling and Examinations): r.malik.3@bham.ac.uk

Education Committee is the owner and approval body for the policy. The policy is also reviewed and approved by the ITSMP project groups, Project Board and UQAC.


Professional Services