<< back to Handbook homepage

Eligibility Compliance Checks

All employers in the UK are legally bound to comply with the Asylum and Immigration Act 1996. All new members of staff (including UK nationals) are required to provide evidence that they are legally able to work in the UK.

Eligibility to work in the UK checks are carried out at the final interview stage (please see further guidance for those staff responsible for undertaking these checks), and the preventing illegal working form that should be completed and returned to your designated administrator following final interviews.

  • Step by step guidance (PDF - 153KB)
  • Preventing illegal working form (PDF 13.9MB)

These checks must be completed, and we should be confident that a prospective employee has the correct eligibility to work in the UK in place, before they undertake any work. This duty forms part of the University’s licence to recruit and retain Non EEA candidates/employees. The consequences of not being able to demonstrate to the Home Office that the University has met this duty could result in the University losing its ability to recruit and retain Non EEA nationals.

Remote (external) access to email and documents

Away from the office, your emails can be accessed securely by pasting this link into your browser and signing in using your normal user details: - https://mail.bham.ac.uk/owa/

Should your work mean that you need to access documents on a PC or laptop away from the office, you may request remote access by logging a call with the IT service desk. Access is normally given within 14 days of request.

In the event of extended absence from work, the Institute may need to access your email inbox and the folders on your PC to ensure that Institute business is continued. This access can only be given to a nominated person with the authorisation of the Operations Manager and the Institute’s IT Manager. Further information can be found on the IT intranet pages.

N.B. Never give your username and password in response to an email. IT Services never asks for usernames and passwords using email. If you are suspicious about any email that you receive which you believe to be an attack of this type, and feel that you need to report it, please forward the message to phishing-reports@contacts.bham.ac.uk.

Emergency Contacts

Main campus emergency contact: 0121 414 4444 (extension 44444 if on campus)

Employee Support Services

The University provides a variety of services to support you in your working life. We can provide advice and support on a range of issues from dealing with mental health issues, to additional resources for staff with additional needs and relationships in the workplace.

More information about the services they offer can be found on their intranet pages.

English Language Requirements

UK Visas and Immigration are no longer accepting the TOEFL English Language test as proof of English language ability from 2015 onwards.

Follow the links before for the most up to date details about English language requirements:

Eploy Casual Fees System

Eploy is a system developed to allow casual work to be set up through an electronic workflow, it will set the assignment up, invite the candidate, place the candidate, create the timesheets and process to payment.

Further information about Eploy, including how to gain access and training guides can be found here (staff login required).

You can access the system at https://www.casualwork.bham.ac.uk/clientarea/login.aspx.

The Casual Workers process can be found here.

Equality Diversity & Inclusion

Visit the MDS Equality, Diversity & Inclusion webpage, which also includes information on Athena SWAN

Ethics Review Process Training

As part of the University’s ongoing commitment to research integrity, the Ethics Team are offering termly training sessions for any new research staff and postgraduate research students in relation to the central ethics review process.

Full details regarding training sessions and future dates can be found here.


See Organising Events.


Where possible orders for goods and services should be placed through Core. In exception and where there is compliance with the University's expenses policy, staff expense claims should be made through Core. 

Student expenses should be claimed on an expenses claim form.  

View the expenses policy.

External Examining (Taught Provision)

The University of Birmingham's Code of Practice on External Examining (Taught Provision) can be found here: http://www.birmingham.ac.uk/Documents/university/legal/external-examiner-system.pdf.

Eye Test

See Sight Test.

<< back to Handbook homepage


Professional Services