Expenses for non-University staff

 We can reimburse expenses incurred by non-University staff, in line with our Expenses Policy.

Download the Non-staff Expenses Form here (Excel 858KB)

 Fill in the form electronically and return it in Excel format by email to expenses@contacts.bham.ac.uk.

Who should use this form?

This form is for any non-University staff member who needs to claim expenses. This includes, but isn’t limited to:

  • Visiting or occasional lecturers doing no more than 3 sessions of work for the University per academic year.
  • External examiners fees.
  • Research participants.

Guidance on filling in the form

  • All fields marked * are mandatory. You need to complete these fields so we can process your expenses claim.
  • You must fill in the form electronically. We can't accept handwritten forms.

Bank accounts and currencies

We can pay expenses into either a UK or non-UK bank account. Just fill in the form with your preferred bank details.

You can select your preferred reimbursement currency in the form. Currently we can reimburse expenses in:

  • Pound Sterling (GBP)
  • United States Dollars (USD)
  • Euros (EUR)
  • United Arab Emirates Dirham (AED)
  • Canadian Dollars (CAD)
  • Australian Dollars (AUD)

Expenses claim processing time

We aim to process all claims within 10 working days of receiving them.  

What you can claim for

View our current limits and conditions here: Current Limits and Conditions

Can't find what you're looking for here?

View Staff and non-staff expenses FAQs (Frequently Asked Questions). If you have a question or any concerns, please log a call in the Finance Service Portal or call us on 0121 502 7662.


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