Campaigns In 'Campaigns' CampaignsBe ExperiencedBe Future FocusedBe InspiredBe InvolvedBe Proud Back to 'Events' UoB Xtra ☰ Staff Availability & Event Matcher Step 1 — Provide Your Availability Choose how you want to enter your availability below. Option A — Select time slots Option B — Upload availability file Click a date to expand it, then tick the slots when you are available. Use the “Select all” checkbox to tick every slot for that day at once. Select all Deselect all Expand all Collapse all Upload a .csv or .txt file with columns: Date, StartTime, EndTime. Accepted date formats: YYYY-MM-DD or DD/MM/YYYY. Load availability file Your uploaded availability has been loaded. What would you like to do? Use it directly Review & edit via checkboxes Step 2 — Export Your Availability (optional) If you selected time slots in Step 1 (Option A), export them as a CSV to re-upload next time instead of ticking boxes again. Export my availability as CSV Step 3 — Choose Your Event List Choose whether to match against the built-in event database, or upload your own event list file. Option A — Use built-in event database Option B — Upload an event list file The built-in database currently contains 0 event(s). Click “Match” in Step 4 to use these events. Expected columns: EventName, Date, StartTime, EndTime (Location, Notes, Link are optional). Accepted date formats: YYYY-MM-DD or DD/MM/YYYY. Load event list Step 4 — Match & See Results Once you have provided your availability (Step 1) and chosen an event list (Step 3), click below to see which events you can support. Find matching events Step 5 — Send Calendar Invites Select events in the results table above, enter your email address, then click the button to download an Outlook calendar invite (.ics) for each selected event. Each invite will be timed to your overlap window, not the full event duration. Once downloaded, double-click each .ics file to add it to your Outlook calendar. Your email address: Download calendar invites (.ics)