Police registration

 

Important information regarding the end of the Police Registration Scheme

Police registration ended on 5 August 2022

On 5 August 2022, the Home Office announced that the requirement to register with police had been abolished "with immediate effect".

Information at Gov.uk is yet to be fully updated, however a brief statement has been added to UK visas and registering with the police: Who usually needs to register.

The Immigration Rules are also yet to be amended. The UK Council for International Student Affairs (UKCISA) received a press release about it from the Home Office with this information, to be shared with all students.

What has changed?

Since the 5 August 2022, no-one is required to register under the scheme or update their local police force about changes, even if their immigration documentation says they must.

This change is retrospective and will affect those who have already registered and those who have a condition saying they must register but who have not yet done so.

Further details can be found at UKCISA - international student advice and guidance - Protecting your Student status.

What does this mean for your visa?

An FAQ document published by the Home Office, National Police Chief’s Council (NPCC), and Counter Terrorism Policing was shared with UKCISA on 8 August 2022. The document answers a number of questions about the abolition of the police registration condition/requirement:

  • It should no longer be added to new grants of immigration permission.
  • If it is printed on an existing visa, BRP or digital status it will not be amended by the Home Office. However, it is no longer relevant.
  • If you have registered in the past and received a Police Registration Certificate (PRC), the FAQs advise that you no longer need to keep it and will not be expected to show it to anyone in the future. However, the International Student Team would strongly advise that you do keep it.
  • Any fee you have previously paid for registering with the police will not be refunded.
  • If you have an appointment booked, you no longer need to attend it or pay any fee for it.
  • If, prior to the scheme being abolished, you failed to register within the required time-frame, you are no longer required to register. However, we remain unclear as to whether a previous breach of the police registration condition may still have an impact on your immigration history and/or future immigration applications. We don't yet know if instructions will be given to Home Office caseworkers to ignore such a breach in the future. UKCISA will be seeking clarity about this and update our university when they know more details.

 

The information provided below is out of date (as of 5 August 2022), but will be kept whilst we clarify further information about the end of police registration.

When you arrive in the UK, you may be required to register with the police. To find out if you need to register with the police you should check your UKVI current student visa grant letter. This letter will state about your visa conditions.

You are legally required to register with the police if it states:

  • 'Register with UK police on arrival' or;
  • 'Register with the police within seven days'.

If your letter does not state this, then you probably do not need to register with the police. You can check the list of countries whose nationals need to register with the police in Appendix 2 of the Immigration Rules. If you are a national of a country on this list but your visa does not state you should register, then you should contact us as your letter may contain an error.

If your course will last for 6 months or less, then you will not need to register even if you are from a country listed in the immigration rules.

How do I register?

You must make an appointment online in order to register with the police. If you attend the police station without an appointment, you will not be seen.

You will need to make an online account with West Midlands Police to book an appointment.

Overseas visitor registration with West Midlands Police

Please note, students studying at the Shakespeare Institute should register with Warwickshire Police instead.

 

COVID-19 - June 2022 update

You must normally register with the Police within seven days of your arrival in the UK (following receipt of your BRP). However, due to the Police Registration service facing delays on appointment availability, students are not able to book within a seven day time frame. The IST is aware and you are advised to book the earliest appointment that is offered to you online as this is a visa condition (where applicable to you).

You will need to collect your Biometric Residence Permit (BRP) before attending your appointment with the police.

You should register your online account and book your appointment at the earliest opportunity whilst you are in the UK following receipt of your visa documents.

Where can I attend my appointment?

There are two locations where you can attend an appointment:

Digbeth Police Station

113 Digbeth, Birmingham, B5 6DT (open in Google Maps)

+44(0)121 626 5307

Coventry Central Police Station

Coventry Central Police Station, Little Park Street, Coventry, CV1 2JX (open in Google Maps)

+44(0)345 113 5000

What to expect at the station

  • You should attend your appointment at your appointment time, not too early and not too late. This should help reduce your waiting time.
  • Where possible, you should pay your fee online prior to your appointment. This will avoid the need to use card machines. Cash cannot be accepted.
  • You must attend your appointment with the correct documentation otherwise your appointment may not go ahead. This will avoid having to rebook your appointment.
  • Appointments will be strictly managed for your safety.
  • You should follow any markings in waiting areas, such as one way systems or social distancing.
  • Hand sanitiser will be available.
  • When you arrive at your appointment, you should wear a face covering inside the building. Please ensure that you take a face covering with you.

Contacting West Midlands Police

If you need to contact West Midlands Police regarding your registration, you can visit their website or contact them by email on ovro@west-midlands.pnn.police.uk.

Frequently asked questions

Do I need to register with the police?

To find out if you need to register with the police you should check your current student visa letter.

You are legally required to register with the police if it states:

  • 'Register with UK police on arrival' or
  • 'Register with the police within seven days'

If your letter does not state this, then you probably do not need to register with the police. You can check the list of countries whose nationals need to register with the police in Appendix 2 of the Immigration Rules. If you are a national of a country on this list but your visa does not state you should register, then you should contact us as your letter may contain an error.

If your course will last for 6 months or less, then you will not need to register even if you are from a country listed in the Immigration rules.

The government have confirmed some temporary concessions in response to Covid-19.

3.12 Students who are required to register with the police as a condition of a grant of permission to stay, or who need to notify the police of a change of circumstances, should check with their local police force whether it is possible to register with them at this time. Where it is not possible, students must register with the police or update their information once social distancing measures are lifted.

3.13 Students who have already registered with the police and are making a new application in the UK should submit their Police Registration Certificate along with any other documents in support of their application as normal.

Do my dependants also need to register?

You will need to check their current visas, and if they have one of the statements listed above, they are also legally required to register with the police.

Why do I have to register?

You will need to register because it is a condition of your visa and failure to do so is a criminal offence, which can lead to prosecution. It can also affect your immigration status in the UK.

When you register with the police you will be issued with a Registration Certificate. It is your responsibility to keep this up to date. It is also one of the documents that you will need to send to UK Visas and Immigration (UKVI) if you ever need to extend your visa and it must be up to date when you submit your application to UKVI.

When should I register?

If you are required to register, you must do so within seven days of your arrival in the UK.

If you are not able to attend the police station within seven days of your arrival in the UK due to self-isolation, you must still make an appointment online (for a later date) within the seven days of your arrival in the UK.

If you are required to self-isolate for or are experiencing symptoms that could be COVID-19, you must not attend the Police Station during your period of self-isolation.

If you wish to travel outside the UK before you have registered with the police, you must carry details of your booked appointment with you in your hand luggage when you return to the UK.

Leave to enter can be refused where there has been a failure to comply with any conditions attached to the grant of leave to enter or remain. You must ensure that you register with the police if you are required to do so.

What documents do I need?

When registering with the Police you will need to provide all the following documents:

  • £34 registration fee. It is preferred that this is paid by card. Please note, international cards are also accepted, except American Express.
  • Two recent identical passport-sized colour photographs. Please note that you should not wear hats or anything that covers your face in the photograph. If you cover your head (not your face) for religious purposes and intend to carry on doing so in the UK then you may submit photographs with your head covered.
  • Valid passport and Biometric Residence Permit (BRP) Card if applicable. All Home Office letters will also be required.

  • Proof of address. Acceptable evidence to bring to prove your address includes a bank statement, utility bill, or tenancy agreement. Proof of address must be dated within the last three months. You must have all of the required documents to be registered.

When will I receive my certificate?

Once you have registered with the Police, you will be issued with a Certificate of Registration.

Once you have received your certificate you should carry it with you at all times. We recommend that you make a photocopy of your registration certificate and keep it in a safe place.

What if I cannot attend my appointment?

There has been an increase in the number of students that have failed to attend their appointments with the Police. Please note the following:

  • You must only arrive 10 minutes prior to your appointment time. Anybody arriving before the required 10 minutes will be asked to wait outside, as the Overseas Visitors Registration office does not have the room to accommodate large numbers of people.
  • Should you be unable to keep your appointment, you should let the Police know by telephone or email, which can be found above. The Police can then reschedule your appointment for a more convenient date and time
  • Attending a lecture is not a valid reason for not keeping appointments.

Failure to keep appointments means you are not complying with your visa requirements.

How do I change my details?

It is very important that your registration details are kept up to date. It is your responsibility to inform the police of any of the following changes in your circumstances within seven days:

  • If you change your address
  • If you extend your visa
  • If you get a new passport
  • If you change your university or course
  • If your marital status changes while you are in the UK
  • If you change your visa type (i.e. switch to any other category such as work permit holder)
  • If you are moving from the West Midlands area but staying in the UK
  • If you stay away from your UK address for 3 months or more

You will need to provide evidence of these changes, such as a new tenancy agreement, a letter of acceptance onto a new course or a marriage certificate. Your certificate will then be updated and returned to you.

There is no charge when you update your details with the Police.

Failure to report the above changes to the police is classed as a criminal offence.

What should I do if I lose my certificate?

If your police registration form is lost or stolen, you should go to your local police station and obtain a crime number (if stolen) or a lost property number (if lost). This is necessary in order to obtain a new certificate. You will then need to visit the Overseas Visitors Registration Office to obtain a new certificate. There will be a charge of £34 for a new certificate.

What happens if my certificate is full?

Each time you inform the police of a change in your circumstances, they will add this information in the spaces provided and stamp and sign the certificate. When there is no more space for updated information, they will issue you with a new certificate. There will be a charge of £34 for a new certificate.

What do I need to do when returning home?

If you are returning home permanently, you should inform the Overseas Visitors Registration Office. You will need to retain your Police Registration Certificate as you will need to use this again should you decide to return to the UK.

If you are returning home for three months or more, you should inform the Overseas Visitors Registration Office and keep your certificate.

If you are returning home for less than three months, you do not need to inform the Police.

 

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