Academic Transcripts

 

Coronavirus (COVID-19)

Due to the current restricted campus operations, a number of our services including our Online Shop and Verify orders have been temporarily suspended. This includes replacement certificates, transcripts and GPA certificates.

If you commenced your programme from 2002 onwards, during this time you can view, download, print and share your eDocuments with third parties via our Secure Documents website.

If you have any queries, please do not hesitate to contact us: securedocuments@contacts.bham.ac.uk.

Summer 2020 graduates: Careers Network would like to keep in touch with you during these uniquely challenging times. We are here to support you now and up to two years after graduation, whether that’s exploring what’s next and right for you, offering you advice on applications and helping you prepare for interviews. Please take 2 minutes to tell us about your current situation and enter our draw to win a £100 Amazon voucher.

 

What is a transcript?

A transcript is a summary of a student's academic performance and progress to date. It lists the modules taken during each academic year, and the marks obtained in each module. An official copy will be printed on University transcript paper, which is branded and printed with the University crest. A transcript contains the following information:

  • Start date at the University
  • Programme of study
  • A list of modules that a student has taken to date, together with the marks or grades achieved (marks must be confirmed following a University Progress Board before they are displayed).
  • A list of modules that a student is currently taking (if still a student at the University of Birmingham on the same programme)
  • The institution(s) where the programme of study was, or is to be, delivered
  • Research thesis title (if applicable)
  • Qualification and final result achieved for the programme of study (if applicable)
  • Leaving and conferment date (if applicable)
  • From 2015/16 onwards, a range of extracurricular activities taken whilst at the University - please open the "enhanced transcript information" section below for more information.

What will my transcript look like this year?

As stated in the University of Birmingham Frameworks for Assessment and Progression for UG/PGT finalists, in determining how many credits a student has accumulated, for most programmes, partial modules will be accepted. This means that where a student has passed part – but not all – of the assessment components of a module, that will count as a pro rata of the overall module credit value. For example, a student who has completed a piece of work worth 50% of a 20-credit module can therefore be said to have completed 10 credits towards the minimum credits threshold.

 Therefore, we have made changes to the transcript to display the credits that have been awarded for a module:

Enhanced transcript information

An Enhanced Transcript contains not only details of academic achievement, but also a range of extracurricular activities undertaken whilst at University. The following activities can be included:

  • Financial Awards and Prizes
  • Non-credit bearing modules
  • Personal Skills Award (PSA) - Foundation, PSA, Advanced
  • UoB Sporting achievement
  • Volunteering
  • Careers Network placements
  • Other activities, e.g. HEFi student-led projects

Student participation in these activities will be verified by the relevant sections of the University Professional Services or the Guild, confirmed on the University's central records system and it will appear on the transcript, unless a student has specifically requested for it to be omitted.  All such activities undertaken from the 2015/16 academic year onwards have the potential to be included on the document.  The Enhanced Transcript is intended to be a living document, updated through students' years of study.  The list of activities currently included within the document will be subject to annual review by the implementation group, so there is the potential to include additional types of verifiable activities in the future, should they be deemed appropriate.

For further information regarding your participation in Guild societies and how this will be recorded on your transcript, please visit the Guild of Students website.

If you would like to suggest an additional activity for consideration for inclusion on the enhanced transcript, please contact your School office.

 

How can I get a copy of my transcript?

If you are a current student

You will automatically receive a free copy of your transcript at graduation.

During your studies, you can use the Secure Documents website to view, download and share your electronic transcript. Please note the printing of hard copy (paper) transcripts is currently suspended during to the Coronavirus outbreak. For detailed instructions, please see these articles:

Transcripts are the only degree documents available during your studies - certificates are only available from graduation.

If you are a former student or Graduate

Please note the printing of hard copy (paper) transcripts is currently suspended during to the Coronavirus outbreak. If your course commenced in 2002 or later, please visit the Secure Documents website to view, share and download the electronic version of your transcript. For detailed instructions, please see these articles:

If you are an Erasmus/exchange student

Taught Student Administration will arrange for a copy of your transcript to be sent to your home address. Please ensure that your home address details are up to date on my.bham.ac.uk. If you have not received your transcript within 6 weeks of receiving your online results, please email sae-tsa@studenthub.bham.ac.uk.

If your home institution requires a copy of your transcript, please use the Secure Documents website to share your transcript with them. For full instructions, please see: How do I share my degree documents?

When should I expect to receive my transcript?

Following graduation

If you attend your Degree Congregation in person, you will be given a certificate and transcript during the ceremony. If you graduate in abstentia, you will be given the opportunity to have your certificate and transcript posted to you after the ceremony. For further information, please see graduating in abstentia.

Following completion of a non-graduation programme

A non-graduation award is an award gained at the University of Birmingham on a programme which does not need to be conferred at a graduation ceremony.  The award will include both your transcript of marks and degree certificate.

These programmes can be at both undergraduate and postgraduate level and a list of these programmes includes:

Undergraduate

  • Certificate of Higher Education
  • Diploma of Higher Education
  • University Certificate
  • University Diploma
  • Advanced Certificate

Postgraduate

  • Postgraduate Certificate
  • Postgraduate Diploma
  • Postgraduate Diploma in Education (PG Dip Ed)
  • Graduate Certificate
  • Graduate Diploma

Following the Board of Examiners decision that you have successfully  completed your programme your School will update your record.  Your award will then appear in Online Results on my.bham.  Taught Student Administration will then arrange for your certificate and transcript to be posted out to you.  The whole process normally takes between 6-8 weeks from when your record has been updated. However, please note transcript printing is currently suspended due to the Coronavirus outbreak, so if you completed in March 2020 or later, your degree documents will be delayed. However, you will be able to access your degree documents online - you will be sent instructions for this 6-8 weeks after completion.

Colleges

Professional Services