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Mail (Post)

For any incoming mail, it is best to provide your full name and room number before the main Institute address. All post is delivered centrally to the Post Room in the IBR Building and is distributed from there. Check with your manager about the procedure for post within your office, but in general post to be sent out should be taken to the sacks/baskets in the IBR by 1445hrs or taken to Postal Services by 1600hrs (Postal services is located in Y4 Terrace Huts (adjacent to the Sports Fields). Personal mail should not be sent via the Post Room, and the nearest post box is next to the University Railway Station.

Items needing to be sent by courier service (see Courier Services) and recorded delivery letters should be taken no later than 1400hrs at the IBR or 1200hrs to Cancer Sciences Reception

Further information on Postal Services

N.B. Dry ice is classed as dangerous goods and can ONLY be sent with DHL (see Courier Services).

Dental School

Post to be sent out is franked in School Office and then put in the outgoing mail basket in School Office where it will be collected by the porters by 4.30pm. 

Recorded Delivery or Special delivery mail should be franked in School Office as above but taken straight down to the Main Reception desk where the porters will fill out forms and arrange to be posted out.

For any queries regarding courier services, please contact main reception on x65300.


Material Transfer Agreements (MTA)

See Contract Services.

Maternity Leave

Information about maternity leave and pay and adoption leave and pay for sole or main adopters; and keeping in touch days can be found on the HR intranet pages

Maternity Risk Assessment

If there are any pregnant members of your team (or women that have given birth in the last 6 months) a maternity risk assessment form needs to be completed and a risk assessment undertaken with either:

IBR 5th Floor

Janine Youster

IBR 4th Floor   

Dee McLoughlin

IBR 3rd Floor

Wendy Thomas

IBR 2nd Floor

Phil Guest

IBR 1st Floor and Link Labs

Dave Westwood

IBR West

Carolyn Jones


Helen Smith

I&I areas without lab managers

Andy Thewles or Alan Murdoch

I&I personnel in the IMI

Andy Thewles

Forms and further information are available here. Also see further information on pregnancy and maternity.

MDS Brand Guidelines, Logos and Templates

See Brand Guidelines, Logos and Templates.

Medical School Room Layout

The Medical School layout can seem quite daunting to anybody who is unfamiliar with it. You can find a plan of the Medical School by clicking here.

In general, rooms are numbered according to location - first letter states the position, second letter states which floor, i.e. CFxx would be central, first floor; EGxx would be east wing, ground; WXxx would be west extension (the next number denotes which floor).

Meeting Rooms

See Room Booking.


The role of a Mentor is an important one; guiding and supporting a less experienced colleague in the achievement of their career ambitions, skill acquisition or on-going development is rewarding. A video on "What is Mentoring" can be found here. POD are keen to provide opportunities for staff to realise their professional and personal ambitions through the informal but no less important intervention of Mentoring. If you are interested in becoming a Mentor or feel you would benefit from having a Mentor, visit the POD intranet pages for further information and advice.


Good for Enterprise Licence has been replaced with MobileIron.

For security reasons, email can only be accessed from mobile phones and tablets using MobileIron. This software is compatible with iOS, Android and Windows Phone. If you require a MobileIron licence, please discuss this with your line manager in the first instance and then raise a request through the IT Service Desk.

If you're unable to purchase a licence, email can still be accessed using any web browser on an internet enabled device, the address to visit is https://mail.bham.ac.uk.

More information on the MobileIron page and the MobileIron FAQs.

HR portal 

The university employee self-service system is called HR portal. The system enables you to view and amend certain personal details which are held on the Human Resources computer system, for example updating your address if you move house. You are encouraged to use HR portal to update your records.HR portal also allows you to access your payslips and P60s online.

Log-on to my.details using your normal browser (if accessing the system remotely please avoid using internet explorer 11) at https://mydetails.bham.ac.uk/md/faces/welcome

Full instructions are available in the user guide which can be found at https://intranet.birmingham.ac.uk/hr/documents/staff/User-GuideFinalDec14.pdf.

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Professional Services