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Salary Costings

When writing a grant application you may be required to provide a salary costing with your application. 

To obtain a salary costing for your grant application please complete the attached request and send it to mdscosting@contacts.bham.ac.uk

Secure Email

Secure Email is an important element of the University’s Information Security initiative and provides a way to communicate information safely and effectively with others within the University. The Secure Email service allows sensitive information to be ‘protected when in transit’ using encryption in accordance with legal, government standards and contractual obligations.

More information on Security can be found by searching the University Policies located on the intranet. Access the following links for information.

https://intranet.birmingham.ac.uk/it/governance/policy/index.aspx

https://intranet.birmingham.ac.uk/legal-services/Links/Data-Protection-Policy.aspx

Security

University Security works in close partnership with West Midlands Police to ensure that Campus is "a safe place to study, work and visit". By using a strong communication network they are able to ensure that year on year crime is reduced. Contact details and further information on Campus Security can be found on their intranet pages.

Academic Department of Surgery

For the Academic Department of Surgery, the Trust security should be contacted on ext 777.

Dental School

The School of Dentistry building operates a swipe card system. Any breach of security should be reported to the main desk x65300.

Main Campus

The main security office found on campus is located between R5 and R6 on the campus map.

Medical School

Medical School Security can be contacted on extension 45627 (0121 414 5627 if dialing externally).

Shipping Hazardous Goods

See Transporting Hazardous Materials.

Sickness Reporting/Attendance

See Attendance/Sickness Reporting.

Sight Test

Any employee of the University who uses the computer a lot in their work has a right to request an eye sight test, but it is only free if agreed in advance by the Head of Budget Centre.

However, there are many reasons for difficulty in viewing a screen and they should all be identified and corrected in accordance with Health & Safety Unit guidlines

Single Source Approval Process

All Single Source Approval requests, regardless of value, will be emailed to the College Finance Office. The email address is colmds-orders@contacts.bham.ac.uk.

The College Finance Office will be handling all SSA requests under the value of £10,000 ex VAT.

Any SSA requests over the value of £10,000 ex VAT will be forwarded to the central procurement team who will be responsible for processing them.

The timescales for responding to SSA requests will be 5 working days from the receipt of the SSA request email in the College Finance Office or in the procurement division if the SSA is forwarded to them by the College Finance team.

Single Source Approval process

If you have any questions please contact Adam Pressdee on extension 58762 in the first instance.

Skype Meeting

Users should be able to install Skype on their own laptops - however if any of the laptops are administered by the University, they will likely need to install it from the Application Catalogue due to administrative restrictions.

Ideally users should attempt this as soon as possible (at least 3 days before Skype meeting), and if they have any issues, should log a call with the IT Service Desk x47171 so they can assist remotely.

Please note, staff based in Academic Department of Surgery are unable to have Skype meetings due to being on the Trust IT network.

Staff Development

The University’s aim is to give every member of staff in the University the opportunity to achieve their full potential as a researcher, teacher, manager, administrator or specialist service supporter. Staff development at Birmingham is delivered through a number of specialist units and departments. Further information may be found on the Staff Development Website.

Staff Profiles

See Web Profiles.

Stationery

Office Depot is the University's supplier for all stationery requirements. Users of E-marketplace (Proactis) are able to order some stationery items through Office Depot, with the authority of the grant account holder. 

Please do not purchase stationery from other companies and try to claim using an expense form. 

Please speak with your line manager as to the location of your local stationery cupboard.

Student Employment

See Casual Workers.

Student Services Centre

The Student Services Centre is based in the main foyer of the Medical School building and is available to any student in the College during opening times from 9 am to 5pm, Monday to Friday. The Student Services Centre offers a drop-in service to students seeking advice and guidance for a wide range of enquiries. In particular, their experienced staff focus on general welfare support and offer advice on reasonable adjustments, extenuating circumstances, authorised/planned absences and can arrange referrals to internal (e.g. Counselling, Disability Services & Occupational Health, Learning Support) and external support services. 

Student Supervisory Meetings

All forms required for Supervisors are available on canvas - https://canvas.bham.ac.uk/courses/18749/pages/annual-progress-review. To view the forms, PGR supervisors need to be enrolled on the canvas course and should contact Cat Taylor (c.c.taylor@bham.ac.uk) for access.

Study Leave

Academic staff are entitled to apply for study leave, allowing them the opportunity to develop research or teaching activities for the benefit of the University as well as for their own personal development. Typically one semester’s study leave is granted after three years’ teaching at the University. Further details are available on the 'Conditions of Employment Governing Academic and Related Staff' pages on the Human Resources Intranet site.

Summer Studentship

If a student wishes to undertake a summer project within an Institute, an application will need to be submitted to a funding body and pink form approval will be required, in line with the procedure for Research Grant Applications. Upon award of summer studentship, the correct procedure will need to be adhered to; this can be found here.

Any summer studentship payments to be made on a Fin-VS form.

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