Declaration of Absence
If you are unable to attend your scheduled teaching or engage with your academic content for up to 14 days, then you will need to submit a Declaration of Absence using the online form.
To find the online form and guidance on how to fill it in, please view the relevant section of the Submit an Absence page.
Appropriate reasons for declaring an absence are defined according to the University's Codes of Practice (for more information, see the section “Where can I find more information?” below). These include, but are not limited to, the following:
- Absence due to poor health
- Emergency or last-minute medical appointments (where no alternative was available)
- A family emergency
- To attend a job interview (where no alternative date was available)
- Jury service
Once you have submitted a Declaration of Absence it will be processed by the Student Attendance Team, who may then ask Wellbeing to contact you to offer further support. It is your responsibility to inform your tutors of any absences, and it is your responsibility when absent to catch up with any and all work you might miss.
If you will need to study online for 15 days or more then you should submit an updated Study Location Intention Form.
If you are an international student studying via the student route and you have not submitted an updated Study Location Intention Form and are due to be away from campus, you may need to submit an Authorised Absence application, which will then need to be approved by the relevant Authorised Signatory.
Please note that this process can take up ten days.
Additional information can be found on the Authorised Absence section of the Submit an Absence page.
For further information about each of these processes, including the appropriate forms, please visit the Submit an Absence page.
Please be aware that any absence, whether declared or not, will impact on your attendance rate.
We encourage you to discuss your absence with your Personal Academic Tutor, Supervisor or a Wellbeing Officer, particularly if you are likely to have further absences in the future. You can find Wellbeing support and a hub of Wellbeing resources and contacts on the CAL Wellbeing Services Canvas page.
They may be able to work with you to try and resolve these issues or provide you with support in another way. For more information, see the section “Where can I find more information?” below.