End of Financial Year Dates 2016

In order to facilitate the closure of the 2015/16 accounts for EPS please note the following deadlines for submission of requests to the EPS Finance Team.  This will help to ensure, where possible, requests can be processed in time for year end.

Purchase Orders:

Purchase Order requests which require payment by Sunday 31 July 2016 must be submitted to the EPS Finance Team by no later than 16:00 on Friday 8 July 2016 for delivery and invoicing by Thursday 21 July 2016 (see following).  Orders received after this date will be processed up to 16:00 on Friday 15 July 2016 but payment cannot be guaranteed for year end. 

Orders received after Friday 15 July will not be processed until the new financial year on Monday 1 August 2016 unless they are of an urgent nature.

Delivery Notes:

All delivery notes relating to goods and services should be passed to your designated contact with immediate effect to ensure no delays in registering their receipt and subsequent payment.  Please note: no invoice can be paid without delivery being registered.

In instances where a delivery note is not received, please advise the EPS Finance Team without delay that you have received your order or a service is complete.

Supplier Invoices:

Supplier invoices for payment must be passed to the EPS Finance Team by no later than 16:00 on Thursday 21 July 2016 to ensure that they can be processed and forwarded to the Payments Office by their deadline of Friday 22 July 2016.  Payment will be made into supplier accounts on Friday 29 July 2016.

If the deadline of Thursday 21 July is not met, Suppliers will not be paid until the new financial year and the expenditure may have to come from next year’s budget.

Non Staff Expenses:

Non staff expenses which require payment by Sunday 31 July 2016 must be submitted to the EPS Finance Team by no later than 16:00 on Tuesday 12 July 2016 for authorisation to ensure that they can be processed and forwarded to the Payroll Office by their deadline of Thursday 14 July 2016. 

Staff Expenses:

Staff expenses which require payment by Sunday 31 July 2016 must be submitted to the EPS Finance Team by no later than 16.00pm on Tuesday 19 July 2016 for authorisation to ensure that they can be processed and forwarded to the Payroll Office by their deadline of Friday 22 July 2016.

As you will appreciate, this is our busiest time of the year and I would be grateful if you could submit your requests as quickly as possible rather than waiting for the deadline(s) to arrive. 

Thank you for your co-operation in this matter.  

EPS Finance Team