The University has a duty to meet legal responsibilities to ensure employees are safe behind the wheel of a car being used on business.
The University holds fully comprehensive motor insurance covering damage to the vehicle and liability to third parties for specified vehicles owned by the University. This can be extended to cover vehicles hired on University business when hired through the Transport Section. Cover is also arranged for the Guild of Students for their small fleet of vehicles.
If you are using your own vehicle in connection with University business you must ensure that you have the correct type of motor insurance (to include any business usage).
Simple maintenance checks on personal cars being used for work related trips are a necessity.
- Oil,water, and tyre pressures before embarking on a trip
- All lights in full working order
- Clean driving licences and where there is a problem with points on a licence this should be highlighted to the Head of Budget Centre to check with the Insurance Office
If there is an accident during a work trip and an employee or his vehicle is at fault, the University could be faced with massive fines, bad publicity and even prosecution for corporate manslaughter. The driver could face criminal prosecution for not having the correct insurance cover. We should therefore do all we can to adhere to the ‘Duty of Care’ issue.
Reference should also be made to Transport Services.
Budget Centre administrators should do a periodic check of driving licences for anyone proposing to drive on behalf of the University on business. This is to ensure that an individual is correctly insured to drive.
Should an individual be unfortunate enough to commit a driving offence and have points awarded on their licence then this will need to be checked with the Insurance Officer, Gill Kelsall. In certain cases the University motor insurers have applied additional terms and conditions e.g. higher excesses in the event of a claim situation.
New Coach Hire Arrangements
Procurement have recently completed the tendering process for coach hire and new suppliers are now under contract with the University:-
Tel: 0121 453 5151
VIP Contracts Ltd
Tel: 0121 551 3330
Johnsons Coach Travel
Tel: 01564 797000
When arranging coach hire for the University you should only use these suppliers, unless otherwise advised by Paul Markham
Category Manager for Professional Services, Office Equipment and Travel
Tel: 0121 415 8807