Insurance Services

Important update:  Travel and the impact of Brexit

The transition period following Brexit comes to an end on 31st December 2020 and that brings with it some specific considerations from a travel cover perspective. Cover will still be available for agreed UoB business trips and the extent of cover will not change, so travellers should continue to book cover in advance as before. 

If you are travelling to the EU you should, however, be mindful of the advice provided by the Foreign, Commonwealth and Development Office (FCDO) and you should visit their website  before your trip. This will provide further, up to the minute guidance but the following advice is currently available: 

  • Check your passport and to ensure that at least 6 months is left on it. Ensure also that it is less than 10 years old.
  • Ensure that Travel Cover (Insurance) is in place. The FCDO suggest that the EHIC may not be valid from 01/01/21. There may be some countries that continue to honour its use but the advice is inconclusive on this so it is probably best to assume EHIC will no longer be accepted.
  • Be prepared for delays at borders, where return or onward tickets may need to be shown, evidence of financial means may be asked for and separate lanes for EU, EEA and Swiss citizens can be expected.
  • Check specific country requirements in advance, especially to establish visa considerations.
  • Be prepared to arrange extra documents if driving in Europe, for instance an IDP (international driving permit).
  • Be aware that free mobile phone roaming may end.                                                     
  • From a travel cover (insurance) perspective, the cover will not change although the excess waiver for use of EHIC cards may no longer be available. Furthermore, travellers should also check the advice specific to COVID-19 as this has had some impact on coverage.
  • Any queries can be directed to the Insurance Office:

Last updated 5th October 2020

All insurance taken out in the University’s name shall be arranged by the Director of Finance, who shall keep a record of all insurances effected by the University and the property and risks covered.

The University's insurance requirements are reviewed annually in the light of an assessment of the risks facing the University and the types of protection required to cover those risks. The Director of Finance is responsible for obtaining quotations, negotiating claims, maintaining the necessary records and dealing with the University's insurers and advisers about specific insurance issues. 

Heads of Budget Centre must give prompt notification to the Director of Finance of any potentially new risks and additional property and equipment which may require insurance, and any alterations to existing risks. Similarly, all claims or incidents likely to give rise to claims must be notified to the Finance Office Insurance Section immediately. 

Any event which could result in an insurance claim being made must be reported to the Finance Office Insurance Section immediately that event occurs or is discovered. Any delay could result in a claim being disallowed.

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Workplace Wellbeing have particular policies and guidelines in force are able to give advice on specific health and safety issues.

There is now legislation which sets out stringent timetables for the provision of information in support of some claims. Any correspondence in connection with a claim or potential claim must be forwarded to the Finance Office Insurance Section immediately; preferably by hand. It is imperative that no reply or response is given to any such correspondence, not even a simple acknowledgement, as this could invalidate our insurance cover. 

The University holds insurances which will cover employees whilst carrying out their duties. These insurances either respond to claims from employees who suffer injury or damage in the course of their employment or to claims from others who have suffered due to the negligent act, error or omission of an employee.


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