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Parking

See Car Parking.

Password Manager

IT Services has introduced a new self-service solution called Password Manager for all staff and students at the University. Should you happen to forget or need to change your password in the future you can use this service to:

  • Log back in quickly and effortlessly
  • Avoid queues at the IT Service Desk or having to wait for them to open
  • Manage your own password online by completing your profile
  • Reset a forgotten password by getting a one-time passcode sent to an alternate email address or mobile phone number

To access this service, please visit www.itservicedesk.bham.ac.uk and click on the new Change Password link from the left hand menu. You will not be asked to login at this stage (as a security precaution, IT Services will not send out links in an unsolicited email that require you to login directly). Please register for this service by completing your Question and Answer (Q&A) profile.

Paternity/Partner Leave

Information about paternity/partner leave, additional paternity/partner leave and pay, and paternity/partner leave on the adoption of a child can be found on the HR intranet pages. 

Payments in to University Accounts

There may be occassions when a member of staff needs to pay funds in to a University Account (e.g. travel expenses reimbursed to a personal account but paid for by the University).

Funds should be paid to the University Bank Account quoting the internal account code as the reference. Send a confirmation to bacspayments@bham.ac.uk confirming all relevant information.

Contact your local Finance Administrator for advice and for the bank account details. 

Payments Office

All invoices should be sent to apinvoices@contacts.bham.ac.uk. Please note this email address will not be monitored for communications/queries. All queries and communications with the Account Payable team should be sent directly to: apqueries@contacts.bham.ac.uk.

Payroll

Payment through the monthly payroll is made into personal bank accounts on the last but one working day of every month with the exception of August when payment is on the Friday before the bank holiday, and Christmas when payment is made before the holiday period. All monthly payments are made in arrears being paid at the end of the month being worked.

Payment through the weekly payroll is also made into personal bank accounts on the Thursday of each week with the exception of Easter, when holidays make this impractical and Christmas/New Year when multiple weeks are normally paid.

Further information can be found on the Payroll Services website.

PERCAT

There are a high number of PhD students within the College of Medical and Dental Sciences and from day one they are proactively encouraged to think of their future career as a postdoctoral researcher. They receive ongoing support through a range of specialised courses and masterclasses run by PERCAT (Postdoctoral / Early Researcher Career Development and Training) designed to help develop their careers as independent researchers. 

View the MDS PERCAT pages, which provides support and resources to the postdoc/ early career researcher. There are local PERCAT representatives if you want further information or advice. 

Performance and Development Review Scheme (Academic and Related Staff)

The PDR is an opportunity for an individual to have a structured, constructive conversation about their performance and development needs, and for the University and individual to agree stretching but achievable objectives for the following review period.

The primary purpose of the PDR scheme is to help staff to enhance their performance with a view to achieving their own career aspirations at the same time as helping the University to realize its strategic goals. 

Full documentation and information can be found on the Human Resources Intranet pages.

Performance and Development Review Scheme (Professional Services)

The PDR scheme is a combined performance and learning/development scheme (including performance-based pay) for support staff.

The scheme was developed in consultation with support staff, the Joint Union Committee and managers, taking account of similar schemes used successfully in other organisations and lessons learned from the previous support staff reward scheme (Reward Management Scheme (RMS). It provides an opportunity for regular 1-2-1 meetings between reviewers and reviewees.

Find out more

Personnel Details

Personal Information can be reviewed and updated on Core Systems. Log into Core Systems and click on the personal Information tile. Click through the sections to see what information is held and which can be updated (by clicking on the pencil icon). Some information, such as a Name or Title change, will need to be submitted to HR for approval via Core. Further information on updating Personal Information on Core Systems can be found on the Canvas Guidance pages.

PGR Student Supervisory Meetings

See Student Supervisory Meetings.

Photocopying

The law allows you to photocopy an insubstantial amount of a work in copyright for certain purposes (such as private study), without the need for a licence or permission from the rights owner. This is called 'fair dealing'.

The majority of photocopying carried out by staff and students at the University of Birmingham will be under the provisions of 'fair dealing'.

The law does not define what is meant by 'insubstantial' when referring to the limits of copying from an individual work. For further details on the accepted limits to photocopying see the 'fair dealing' web page.

The 'Print Me' shop is based in the University Centre. You can contact Central Print by emailing the team address: centralprint@contacts.bham.ac.uk. Their telephone extension number is: 46684.

For information on local photocopying procedures, contact your line manager/academic supervisor. Further information on Copyright Licence legislation can be found on the Library Services intranet pages.

Porters

Portering services are available within the University but a cost may sometimes be incurred. For informal enquiries please contact Karen Willis. To make a portering request please complete the online form.

Post Award Research Grant Management

Post award research management is an integral part of the research project lifecycle. If they are not managed effectively research projects can pose both a financial and reputational risk to the University. 

The Research Finance team are responsible for the administration of externally funded research project accounts once an an award has been received and accepted by the university. Email: mds.post-award@contacts.bham.ac.uk for support.  You should also speak to your local MDS finance administrator.

Press Office

The University of Birmingham Press Office is here to help you showcase your research in the national and international media; through newspapers, online media, radio, television and beyond.

Guidelines for working with the press office are now available online through the intranet. If you have any other queries please contact Emma Mckinney, Media Relations Manager for Health Sciences.

If you are dealing with the press office it is worth also speaking to the College Marketing and Communications team (led by Claire Wickett, x42520) who can work with the press office to help deliver your news at a local level.

Printing

Central Print can help you to get your printing and copying done quickly, conveniently and to high standards. They provide a range of high quality services, including copying, printing, finishing, design and artwork, branded posters, large format printing and stationery. 

The Centre for Professional Development offer a poster printing service at cost price to MDS staff. In order to receive the cost price the posters must be paid for via an internal transfer or an MDS purchase order (see Procurement).

Submit your poster in either PowerPoint or high resolution PDF to med-cpdbookings@contacts.bham.ac.uk.

For information on local printing procedures, contact your line manager/academic supervisor.

Probation

During probation, you are learning about your role and whether it is suitable for you, and your manager is making a similar assessment. Advice and information on the role should be available during probation from your manager or Institute Lead, or your mentor, if assigned.

Towards the end of the probationary period, the decision is made whether to confirm your appointment, or whether your probation should be extended or your appointment terminated. The exact process varies by staff group.

Further information can be found at:

Public Engagement

Public engagement describes the many ways in which higher education institutions and their staff and students can connect and share their work with the public. Done well, it generates mutual benefit, with all parties learning from each other through sharing knowledge, expertise and skills. In the process, it can build trust, understanding and collaboration, and increase the sector’s relevance to, and impact on, civil society

Further information can be found on the University's Public Engagement pages.

Find out more

Public Transport Season Tickets

The University will purchase a season ticket on your behalf and will recover the cost of the pass by equal deductions from your pay over a 10 month period (43 weeks for weekly paid staff), although the pass itself will be valid for 12 months. Therefore, you must have a 12 month contract in order to apply. 

Find out more

PURE (Research Information System)

PURE is the University's Research Information System which can be accessed from inside campus. All staff will manage their profiles in the PURE system (https://www.pure.bham.ac.uk, just use your normal username and password) for a variety of reasons, including website developments linked to individual profiles and Open Access.

The system also has a number of other useful points, including the fact that you can check spending on your existing grants, and make sure that the grants and publications that should be linked to you are actually linked – the data in this system is what the University centre use, so if things are missing or erroneously linked then they won’t recognise your contribution or current status. This has been an issue for a number of staff, and their use of the system has helped to pick up and correct these in many instances.

Further information on PURE is available on the intranet site: https://intranet.birmingham.ac.uk/collaboration/pure/index.aspx

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Colleges

Professional Services