Irrespective of funding, you are encouraged by the University to self-archive a version of each research output in Pure as soon as it is accepted for publication. For journal articles and conference papers, this remains an essential requirement for the next Research Excellence Framework (REF) or its equivalent. Your funder may also require that a copy is deposited in Europe PubMed Central.
- Check your funder policy for more information.
- Self-archiving in Pure (ensure you link each output to any grant that has supported its publication using the Projects link).
A glossary of terminology is available at the end of this page.
Meeting funder open access requirements via self-archiving
If you are a funded author, you may need to comply with your funder policy regarding self-archiving.
Wellcome Trust / UK Research and Innovation (UKRI) / National Institute for Health and Care Research (NIHR) funded authors
Self-archiving may be a practical option for compliance if you have gone through our ‘Publishing Open Access’ page and determined that funds are not available to pay a publisher to make your output open access.
Through Rights Retention, university staff retain sufficient rights in the final accepted version of their research outputs to make them openly available via Pure.
Once the manuscript has been accepted for publication, you must deposit the AAM in Pure as soon as possible. Ensure the AAM is linked to the Pure record for your grant (use the ‘Projects’ link) and add the following comment to the Pure record:
“This manuscript must be made immediately open access under a CC BY licence”
The library Open Access team will then prioritise the record and ensure that it is made open when the manuscript is published.
If your manuscript acknowledges funding from Wellcome Trust, National Institute for Health and Care Research (NIHR), Biotechnology and Biological Sciences Research Council (BBSRC) or Medical Research Council (MRC), you should also ensure the AAM is also deposited in Europe PubMed Central.
If the journal is fully open access and not listed in our Search Tool:
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University staff should complete a funding request form before submitting their manuscript, as the publisher may require payment of a fee upon manuscript acceptance.
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Staff members should still creat a record of the research output in Pure.
- If you are not a member of staff and your manuscript does not have a university staff co-author, you should consider submitting your manuscript to an alternative journal if you do not have funds to cover the open access fees.
Cancer Research UK
For manuscripts submitted to hybrid journals that are not covered by a publisher agreement, CRUK allow the block grant awarded to the University to pay article processing charges in any hybrid journal. Staff members should creat a record of the article in Pure.
British Heart Foundation
Where there is no option to make the VoR open access in its final published form, compliance with the BHF policy can be achieved by deposit of the AAM in Europe PubMed Central so that it is openly available within 6 months of publication. Staff members should still ensure a copy of the AAM is self-archived in Pure.
Self-archiving for unfunded authors
Self-archive the AAM for any article you have published in Pure as soon as it is accepted. The library Open Access team will ensure that it is made open access in accordance with publisher requirements.
Terminology
Author Accepted Manuscript (AAM)
This is the version of an article after peer review, but before final publisher formatting and copy-editing. It may also be known as the author’s final manuscript, or post-print.
Version of Record (VoR)
This is the version of an article that is published in the journal itself. Many publishers will publish an ‘early online’ version of the VoR on their website and then republish it with pagination once the issue of the journal it appears in is published. For the purposes of the REF and most funder policies, appearance of the ‘early online’ VoR is regarded as publication.
Green Open Access/Self-archiving
Achieving open access by depositing (self-archiving) the AAM or (where publisher allows) the VoR in a publicly accessible repository where it can at least be downloaded and read by anyone. Most funders allow a ‘green route’ to compliance with their OA policy, however, increasingly they will not accept this route if the AAM is embargoed or cannot be reused under the conditions of a CC BY licence.