Accepted your BIA offer

Now you've accepted your offer of a summer teaching post from the BIA, what's next? Following your acceptance of an offer from the BIA to teach on our presessional programme, HR will take the offer through the formal process. We hope the information on this page will help guide you through the HR process.

Returning tutors - application

  • HR will send an email asking you to submit an application for the role within the University's recruitment system. This is a formality to enable HR to create your record against the position you are to be employed in.
  • If you have worked for the University within the last 2 years you may have an existing record, and will not be required to create a new profile. You will be able to simply log in to the system using the link in the email from HR, review and update your information. 
  • Your previous application will be stored in the system, making it easier for you to re-submit to the position you are being recruited to. Please ensure that all the information in your application is up to date and a current CV and any new qualifications are uploaded. Your CV must include the contact details of your referees, one being from your most recent or current employer. Please ensure you provide e-mail addresses for your referees as references are requested electronically.
  • It is important that you ensure that your employment history, qualifications, CPD records and referee details are correct/ current before submitting your application.

New tutors - application

  • HR will process your application through to the formal offer stage.
  • You must upload a current CV and relevant qualifications with your application. Your CV should include the contact details of your referees, one being from your most recent or current employer.  It is important to provide email addresses for your referees as references will be requested electronically.
  • It is important that you ensure that your employment history, qualifications, CPD records and Referee details are correct/ current before submitting your application.

Formal HR offer

  • HR will email a formal offer letter of employment to you. If you are satisfied with the offer you must accept this by email and provide the requested joiners information. If you have an international bank account you must attach the completed International Bank Account form as HR will need to enter these details for you.

Key Tip

It is important to respond promptly so we can progress your offer and provide IT access.

Eligibility to work

All employers in the UK have a responsibility as laid out in the Asylum and Immigration Act 2006 to prevent illegal working. In order to meet this responsibility employers are legally obliged to check the entitlement of anyone they plan to invite to undertake work. All workers (including UK nationals) are required to provide evidence that they are legally able to work in the UK.

Read more information on right to work  

COVID-19 Eligibility to work checks  

Due to the current pandemic, it may not be possible to conduct a formal face to face right to work check prior to your start date.  You may instead be requested to send electronic copies of your documents through to the BIA email:  biarecruitment@contacts.bham.ac.uk.  The BIA will arrange a virtual meeting on zoom or similar where you must produce the original documentation on camera for comparison to the copies provided to complete the check. 

Important things to note

  • This is an adjusted check. Original documents will need to be produced if you are required to attend campus at any time. Failure to do so could result in the termination of your contract.
  • Returning teachers are now required to have an eligibility to work check every year.
  • Should a face to face interview be possible, you will be required to produce original documents to support your eligibility to work in the UK. BIA staff will copy and verify your eligibility with HR.

Onboarding

  • HR will input the joiners information you provided with your acceptance email.
  • A staff ID number is generated for new teachers at this stage and will be communicated to you.
  • If a DBS is required, you will be contacted at the onboarding stage to make the application.

IT access to University systems

  • Providing that onboarding has happened in advance of your start date then the earliest your IT will be available is on that start date.
  • HR will input the joiners information you provided with your acceptance email. To avoid delays please accept and provide the completed information within 2 days of receiving the offer.
  • If you have worked at the university within the last 12 months, your previous staff IT account will be re-activated. If you remember your user name and password you will then be able to log in.

(See ‘Using the My.Password Service' below)

  • All other teachers will need to contact the IT Service Desk to gain access to your account. You will be asked to confirm your identity so please have your ID number to hand. If you have not yet been given your ID number please email: biarecruitment@contacts.bham.ac.uk.

Contacting the IT Service desk

Contact the IT Service Desk by phone: +44 (0) 121 414 7171

Use the IT Service Desk Contact Us Form: If you use the form, the IT Service Desk will respond by email asking you to confirm your identity.

Browse our IT Service Portal and search our knowledgebase, request access to services or report faults to the IT Service Desk.

Find more information on the IT Service Portal

Using the My.Password service

Staff are encouraged to register for our my.password service. Simply supply an alternative email address, mobile phone number or both.

This will enable you to manage your own account, unlock and reset your password at any time of the day.

If you are returning to work at the University and you have previously registered for this service you can access your account without contacting IT.

Register for my.password service

Find more information

References and referee contact details

  • It is a requirement of the British Council, who accredit the presessional programme that references are taken up prior to employment. The University is required to have 2 references, one of which must be from your most recent employer, even if that employer was the University.  
  • Please ensure that your referee contact details are up to date and include an email address and the referee is aware that a reference may be requested.

DBS checks

  • The presessional programme is open to students under the age of 18, and as such we are required to take the safeguarding of our students seriously.   If you are requested to have a DBS check HR will request DBS clearance before your appointment.
  • HR will provide you with a link to access the online DBS application and guidance notes as part of their onboarding process.
  • Once submitted, HR will need to see 3 forms of your ORIGINAL ID documents, for verification purposes, before Security Watchdog can process the application.  Your ID can also be verified at selected Post Offices for a small charge. More information can be found on their website.
  • COVID-19 Concessions: Where it is not possible to review original documentation in person, or via a post-office check, copies of your documents will need to be e-mailed. HR will arrange a virtual meeting to review your documents.  NOTE: This is an adjusted check. Original documents will need to be produced if you are required to attend campus at any time.

Registered on the Update service?

  • If you are registered for the DBS Update Service please note that an employer is only allowed to conduct a check if your level of DBS is at the same level as required for this post, which is an Enhanced check with child barring list. If you have a DBS check on the update service that is not at this level of check a new DBS application will need to be made.
  • If you have the required level, HR will need to see your original DBS certificate together with proof of ID before HR can perform the employer check.
  • COVID-19 Concessions: Where it is not possible to review original documentation in person, or via a post-office check, then copes of your documents will need to be emailed. HR will arrange a virtual meeting to review your documents.  NOTE: This is an adjusted check. Original documents will need to be produced if you are required to attend campus at any time
  • If you wish to subscribe to the update service when receiving a new DBS certificate, you can find more information on the government website.

Find more information on the DBS update service 

Bank details

  • If you have a UK bank account you must enter your bank account details into the University’s Core Systems, which you will be able to access once you have set up your IT account. 
  • Please note that if you are not on campus you will need to apply to the IT service desk for remote access before you can access Core Systems.
  • Even if you have worked at the University before, the University still needs confirmation of your bank account details to make salary payments. We cannot assume that any information held in Core is still correct.

How to enter your bank account details in Core 

  • If you have an international bank account these cannot be entered into Core. You will have submitted these details to HR with your offer acceptance.
  • The new starter declaration form relating to both tax and pensions must be completed when entering UK bank details in Core. For those with an International bank, your bank details will have been added to Core by the Central Staffing Hub. You must then access Core Systems as soon as you have IT access to complete the New Starter Form declaration.

Remote access - IT Services

To enable you to access University systems, including Core, when you are not on campus you can register for remote access.

Read more about the remote access service 

University ID cards

  • Prior to your start date, new staff will be required to send by email a passport style photograph for HR to prepare your ID card in readiness for your start. This would usually be given to you on your first day.
  • Photographs should be emailed to: staffid@contacts.bham.ac.uk
  • Returning staff will have an ID card issued to them using the photograph held in the system. This will normally be issued on your first day.
  • If you have changed your name please inform HR. They will request evidence of this change before they can update your record and reissue your ID card.

Please note that if you are working remotely, an ID card will not be issued.

Time card submissions for Casual tutors (10, 6 and 4 week)

  • Teachers on the 10, 6 and 4 week programme are on casual assignments and will need to submit weekly timesheets through Core.  
  • More information can be found in the next section ‘About to start work’

Tips on how to find HR information fast

  • The recruitment system operates better when using a faster browser, such as Google Chrome or Firefox.
  • It is important to check your spam/junk e-mail folders as communications from the University’s recruitment system can struggle to get through individual security settings and firewalls.
  • If you have worked for the University in the last 2 years, your username and password in the recruitment system will remain the same.  If you have difficulty remembering your password, then you can request a password re-set.  Please note that it will take 24 hours for a password reset to come through for action.  Please do not make multiple requests. 
  • There is a FAQ page for using the University’s recruitment system which should be used to help you submit your application, and help you trouble-shoot common errors. 
  • When logging into TALEO, password re-sets can take up to 24 hours to come through, so don't keep requesting.

Find staff recruitment FAQs 

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