It is essential that Schools provide considered and timely responses to the comments and recommendations in an external examiner’s annual report.
School responses should outline actions that will be taken as a result of the report and the reasons for not taking any action in relation to any comments made.
When a report is received by the University Registry it is scrutinised by the Pro-Vice-Chancellor (Education) (or their Deputy) and the University Registry.
Issues raised in the report are highlighted and sent on to the School with a summary sheet attached.
School responses, once completed, should be signed off by the Head of School (or Head of Education) and a copy of the letter and summary sheet sent to the University Registry.
Guidance on writing School responses can be found in this prompt sheet (PDF- 91KB) and a number of examples of good practice are given below. In each case the School has considered the issues raised in turn and given a considered response to the comments made.
Examples of response letters