What happens when material reaches its review date?
Once material held in the Modern Records Store (MRS) reaches its review date, the depositor will be contacted and will be expected to either:
- give permission for their material to be securely destroyed
- extend the review date of their material and, if applicable, pay an additional service charge for ongoing storage. This additional charge is only levied if material has been stored for over 7 years. For more information view our fees and charges
In recent years the MRS has worked with a number of shredding companies who visit the University to undertake bulk on-site secure shredding. All material is supervised throughout the shredding process and once work has been completed a 'Certificate of Destruction' is issued. This confirms that your material has been securely destroyed according to proper destruction policies and processes.
Secure on-site destruction ensures that the University witnesses the safe disposal of its records. On-site shredding is more expensive than destruction undertaken off-site but means that the University retains full control of records until the time of their destruction.