The University’s Buying Team purchases on behalf of all of the Colleges, Professional Services, Estates and Campus Services.
All Procurement, Insurance and Buying Team queries should be submitted through our new Finance Service Portal at https://universityofbirmingham.service-now.com/finance/
This is a Ticket based system to ensure all requests get to the right staff quickly to deal with your query, therefore please note that new email inbox queries may not be actioned via this route.
All University staff should have access to the Oracle system and be able to raise Requisitions when they need to make a purchase.
The Buying Team will receive all non-catalogue requisitions and convert these to create Purchase Orders.
Please refer to the core systems pages to learn more about the process, and our Raising Requisitions section, for training information and Frequently Asked Questions.
Please refer to the Requisition Checklist to determine the criteria for which orders are reviewed and either ‘flipped’ (converted into an order) or returned.
Buying Team Contact
The Buying Team is located in Rooms LG2B on the Lower Ground floor of Aston Webb B Block.
Training sessions
We run a Requisitioner fresher training every few months, please refer to our training page .
To help everyone to order the goods or services they need smoothly and efficiently, Finance recommends that everyone who raises purchase order requisitions attends a requisitioner refresher training session once per year.
These sessions aim to refresh your memory - the process can be difficult to remember if you don't do it very often! - and show you the latest improvements in Core Systems.
How to register
Please click on the attached links corresponding to the dates to sign up and reserve your space.
Future Dates:
Monday, 25th March – 10:30
Monday, 22nd April – 14:00
Monday, 20th May – 14:00
Thursday, 4th July - 11:00
We hold these events regularly to assist end users in raising and receipting requisitions.
Bespoke training can be created if you feel your team would benefit from this.
Purchasing Card Guide (RBS ORDERS)
Please see below for a list of all active card holders. You should first determine if you have a cardholder in your area who handle purchases not available from pre-approved suppliers, including card payments for Conferences or Subscriptions on your behalf. Please ensure that items cannot first be sourced initially from an approved supplier before proceeding with the purchase.
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ALEXANDER CLAXTON
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LIBRARY SERVICES - GENERAL
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A.G.CLAXTON@BHAM.AC.UK
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ALEXANDER SMITH
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ESTATES OFFICE- GROUNDS AND GARDENS
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A.J.SMITH.1@BHAM.AC.UK
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ALEXANDER COMIS
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EXT REL ADMISSIONS
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A.M.COMIS@BHAM.AC.UK
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ALICE MCGOWAN
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EXT REL STUDENT RECRUITMENT
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A.V.MCGOWAN@BHAM.AC.UK
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ANDREW DUFFILL
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CANCER SCIENCES
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A.J.DUFFILL@BHAM.AC.UK
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BEN GOODYER
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HIGH TEMPERATURE RESEARCH CENTRE
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BEN.GOODYER@HTRC.BHAM.AC.UK
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CARINNA CHILTON
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DENTISTRY
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C.CHILTON@BHAM.AC.UK
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CHARLOTTE JONES
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VC SUITE-VICE CHANCELLOR OFFICE
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C.K.JONES@BHAM.AC.UK
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CHRISTOPHER LANE
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ESTMHAS CORE SUPPORT- TRANSPORT
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C.LANE@BHAM.AC.UK
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CLAIRE MITCHELL
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EARTH SCIENCES
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C.E.MITCHELL.1@BHAM.AC.UK
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CLARE WALSH
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ELECTRONIC & ELECTRICAL ENGINEERING
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C.C.WALSH@BHAM.AC.UK
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CLARE MULLETT
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VC SUITE-CURATOR
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C.R.MULLETT@BHAM.AC.UK
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DANIELLE WILLIAMS
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METALLURGY AND MATERIALS
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D.S.WILLIAMS.1@BHAM.AC.UK
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DAWN BALLANTYNE
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HAS CORE SUPPORT- SECURITY
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D.M.BALLANTYNE@BHAM.AC.UK
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DEIRDRE DRAPKIN
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AC.SERV EMPLOYABILITY
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D.DRAPKIN@BHAM.AC.UK
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THERESA LOVELL
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HAS CORE SUPPORT- WINTERBOURNE
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E.T.LOVELL@BHAM.AC.UK
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EMMA TURNER
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ELECTRONIC & ELECTRICAL ENGINEERING
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E.L.TURNER@BHAM.AC.UK
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GARETH WALLIS
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Sport, Exercise and Rehabilitation Sciences
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G.A.WALLIS@BHAM.AC.UK
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GARETH RAINFORD
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LIBRARY SERVICES - GENERAL
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G.D.RAINFORD@BHAM.AC.UK
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GEMMA CHISNALL
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EXT REL ADMISSIONS
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G.CHISNALL@BHAM.AC.UK
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HAJAR KAWAN
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HR- DIRECTOR'S OFFICE
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H.KAWAN@BHAM.AC.UK
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HEATHER BENCH
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HAS CORE NURSERY
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H.A.BENCH@BHAM.AC.UK
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HELEN MCKINNON
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AC.SERV ASA&AQU- STUD ADMIN
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H.MCKINNON@BHAM.AC.UK
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HELENA NEVILLE
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AC.SERV ASA&AQU- STUD ADMIN
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H.NEVILLE@BHAM.AC.UK
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HOLLY TURNER
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EXT REL ADMISSIONS
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H.A.TURNER@BHAM.AC.UK
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JAMES STOCKTON
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ENG & PHYSICAL SCIENCE - COLLEGE HUB
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J.STOCKTON@BHAM.AC.UK
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JOANNE LAFFERTY
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DEV.OFFICE DEV SERVICES
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J.C.LAFFERTY@BHAM.AC.UK
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JODIE EAGLES
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LIBERAL ARTS
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J.EAGLES@BHAM.AC.UK
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JOHN GILBERT
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C&CS - ASSISTANT DIRECTOR
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J.D.GILBERT@BHAM.AC.UK
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JONATHAN BARTON
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HAS CORE SPORT-PRIESTLY OUTDR CENTRE
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J.BARTON@BHAM.AC.UK
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KATHARINE WELCH
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LIBRARY SERVICES - GENERAL
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K.J.WELCH@BHAM.AC.UK
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KATHLEEN WALDRON
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CHEMISTRY
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K.WALDRON@BHAM.AC.UK
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LAURA MILNER
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VC SUITE-CURATOR
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L.C.MILNER@BHAM.AC.UK
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LESLEY HEWITT
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FINANCE OFFICE-RESEARCH & COMMERCIAL
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L.A.HEWITT@BHAM.AC.UK
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LINDA HUNTER
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ENG & PHYSICAL SCIENCE - COLLEGE HUB
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L.HUNTER@BHAM.AC.UK
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LINDA MUIRHEAD
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DRAMA AND THEATRE ARTS
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L.MUIRHEAD@BHAM.AC.UK
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MARK ECCLESTON
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LIBRARY SERVICES - GENERAL
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M.R.ECCLESTONE@BHAM.AC.UK
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MELISSA THOMAS
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EXT REL ADMISSIONS
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M.J.THOMAS@BHAM.AC.UK
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MICHELLE BURGESS
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CLINICAL TRIALS : CSBCTU
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M.BURGESS@BHAM.AC.UK
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NISAR YASIN
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HIGH TEMPERATURE RESEARCH CENTRE
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M.N.YASIN@BHAM.AC.UK
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NAVYA MENON
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METALLURGY AND MATERIALS
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N.MENON.1@BHAM.AC.UK
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NICHOLAS GREEN
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HIGH TEMPERATURE RESEARCH CENTRE
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N.R.GREEN@BHAM.AC.UK
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NICOLA CARDENAS BLANCO
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LEGAL SERVICES
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N.K.C.BLANCO@BHAM.AC.UK
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PAUL GRIFFITHS
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EXT REL DIRECTORATE
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P.GRIFFITHS.1@BHAM.AC.UK
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PAULA HUNT
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HAS CORE NURSERY
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P.HUNT@BHAM.AC.UK
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PETER JONES
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BIOSCIENCES
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P.A.JONES.BMS@BHAM.AC.UK
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PETER MILES
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BIRMINGHAM INSTITUTE OF FOREST RESEARCH
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P.MILES@BHAM.AC.UK
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RACHEL WILLIAMS
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EXT REL ADMISSIONS
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R.L.WILLIAMS@BHAM.AC.UK
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RACHEL SMITH
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PHYSICS AND ASTRONOMY
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R.SMITH.11@BHAM.AC.UK
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RASHBINDER KAUR MALHI
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HR- DIRECTOR'S OFFICE
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R.K.MALHI@BHAM.AC.UK
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REBECCA SLATER
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HAS CORE NURSERY
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R.J.SLATER@BHAM.AC.UK
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RENATA SCHMIDTHOFFER
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ESTATES OFFICE- ACCOM & ADMIN
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R.SCHMIDTHOFFER@BHAM.AC.UK
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RHIANNON ROBINSON
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EXT REL ADMISSIONS
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R.M.ROBINSON@BHAM.AC.UK
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RICHARD BERRIDGE
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ESTATES OFFICE- MAINTENANCE TECH
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R.A.BERRIDGE@BHAM.AC.UK
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ROSEMARY PRICE
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DEV.OFFICE - ALUMNI
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R.E.PRICE@BHAM.AC.UK
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SABRINA HULSE
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MARKETING & COMMUNICATIONS
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S.A.HULSE@BHAM.AC.UK
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SAIQA DAR
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BIOMEDICAL SERVICES UNIT
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S.DAR@BHAM.AC.UK
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SARAH RUSSELL
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MEDICAL & DENTAL SCIENCES
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S.TURNER.7@BHAM.AC.UK
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SARAH CONNOR-BELL
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LIBRARY SERVICES - GENERAL
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S.R.CONNORBELL@BHAM.AC.UK
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SAROJ WATTON
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ENGLISH FOR INTERNATIONAL STUDENTS
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S.WATTON@BHAM.AC.UK
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SELINA HUNT
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HAS CORE NURSERY
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S.HUNT@BHAM.AC.UK
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SUKHI KAUR SMITH
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RESEARCH SUPPORT SERVICES
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S.K.BIRKS@BHAM.AC.UK
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TERESA READ
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HAS CORE SPORT- SYSTEMS
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T.A.READ@BHAM.AC.UK
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VEERA LARJAVA
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ESTATES OFFICE- ACCOM & ADMIN
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V.W.LARJAVA@BHAM.AC.UK
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VICTORIA BARNSLEY
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HIGH TEMPERATURE RESEARCH CENTRE
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VICTORIA.BARNSLEY@HTRC.BHAM.AC.UK
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VICTORIA UPTON
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STUDENT SERVICES
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V.UPTON@BHAM.AC.UK
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WADE TAYLOR
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MDS
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W.TAYLOR@BHAM.AC.UK
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YVONNE JAMES
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AC.SERV ASA&AQU- STUD ADMIN
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Y.D.JAMES@BHAM.AC.UK
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Please see below link of restricted items, where purchasing cards are not permitted to be used. We should have suppliers set up in the system, on core, to supply goods and services under these categories.
https://intranet.birmingham.ac.uk/finance/procurement/procedures/purchasing-card.aspx
University of Birmingham subscription process
You will need a purchase order for all subscription renewals paid by credit card. You should raise the requisition before the renewal date. This is to avoid your subscription running out. If the payment has already been taken, you will need to raise a requisition for the attention of the buyer who last paid it. However, all auto renewals should be turned off where possible.
Purchase Card lead time
Allow a minimum of 5 working days for the payment to be processed, after the requisition has been approved.